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Project planning for digitization
 

Project planning for digitization

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what steps are needed to prepare and plan for a newspaper digitization project?

what steps are needed to prepare and plan for a newspaper digitization project?

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  • Of the three the human resources can be the most difficult and the most critical
  • The program officers want to help What is allowed /not allowed? What is the length allowed? Formatting issues
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Project planning for digitization Project planning for digitization Presentation Transcript

  • preparing: are you ready? Mary Molinaro Director, Preservation and Digital Programs
  • choosing content
  • an art or a science?
  • back to basics
  • decision factors
    • enhance access
    • value of the content
    • preservation
    • other factors
  • decision factors
    • legal right to digitize?
    • add value with other collections?
    • unique?
    • technically feasible?
  • partnering
    • value added in context with other collections?
    • can you find partners?
  • long-term commitment
    • is the value of the digital
    • object worth:
      • storing?
      • migrating?
  • long-term commitment
    • do you have the needed infrastructure?
    • if not, can you get it?
  • now let’s talk microfilm...
  • considerations with film
    • all of the above PLUS…
  • considerations with film
    • condition of the film
    • access to master negative
  • considerations with film
    • costs and benefits
    • additional technical challenges
    • can be faster
  • plus…
    • the film can serve as a preservation copy
  • which project first?
    • books?
    • newspapers?
  • resources
  • assessing resources
    • physical infrastructure
    • human resources
    • funding
  • assessing resources
    • physical infrastructure
    • human resources
    • funding
  • building a team
    • analyze strengths and weaknesses
    • take advantage of lucky breaks
    • create an atmosphere of success
  • building a team
    • try to leverage everyone’s strengths
    • provide opportunities to grow
    • try to have fun
  • assessing resources
    • physical infrastructure
    • human resources
    • funding
  • securing funding
    • do you have funding already?
    • can you secure permanent funding?
    • can you repurpose resources?
  • securing funding
    • can you find a partner?
    • can you write a grant?
  • securing grant funding
  • questions to ask yourself
    • can we do the work?
    • do we have the infrastructure?
    • can we meet the cost share?
    • do we have the staff?
  • preparing
    • read the announcement and then read it again
    • read the instructions and then read them again
  • preparing
    • what will your workflow be?
    • who will do the work?
  • preparing
    • give yourself plenty of time
    • talk to the program officers
    • read the guidelines
  • writing your proposal
    • tell specifically why your project should be funded
    • make sure your support materials are strong
  • writing your proposal
    • everything in the proposal should be relevant
    • tell a story
    • don’t use unnecessary jargon
    • make it a good read
  • writing your proposal
    • make sure the budget corresponds to the narrative – perfectly!
    • demonstrate technical and subject knowledge
  • writing your proposal
    • focus your project - Is what you are proposing feasible?
    • make sure your plan of work makes sense
    • proofread carefully
  • polishing your proposal
    • edit the narrative so it is in one voice
    • make sure the proposal is visually appealing and easy to read
    • check the details
  • in any case…
    • ask to see the reviewers comments
  • in summary…
  • weigh all factors
  • explore many possibilities
  • think strategically
  • seize opportunities
  • have fun!!!
  •