preparing: are you ready? Mary Molinaro Director, Preservation and Digital Programs
choosing content
an art or a science?
back to basics
decision factors <ul><li>enhance access </li></ul><ul><li>value of the content </li></ul><ul><li>preservation </li></ul><u...
decision factors <ul><li>legal right to digitize? </li></ul><ul><li>add value with other collections? </li></ul><ul><li>un...
partnering <ul><li>value added in context with other collections? </li></ul><ul><li>can you find partners? </li></ul>
long-term commitment <ul><li>is the value of the digital  </li></ul><ul><li>object worth: </li></ul><ul><ul><li>storing? <...
long-term commitment <ul><li>do you have the needed infrastructure? </li></ul><ul><li>if not, can you get it? </li></ul>
now let’s talk microfilm...
considerations with film <ul><li>all of the above PLUS… </li></ul>
considerations with film <ul><li>condition of the film </li></ul><ul><li>access to master negative </li></ul>
considerations with film <ul><li>costs and benefits </li></ul><ul><li>additional technical challenges </li></ul><ul><li>ca...
plus… <ul><li>the film can serve as a preservation copy </li></ul>
which project first?
<ul><li>books? </li></ul><ul><li>newspapers? </li></ul>
resources
assessing resources <ul><li>physical infrastructure </li></ul><ul><li>human resources </li></ul><ul><li>funding </li></ul>
assessing resources <ul><li>physical infrastructure </li></ul><ul><li>human resources </li></ul><ul><li>funding </li></ul>
building a team <ul><li>analyze strengths and weaknesses </li></ul><ul><li>take advantage of lucky breaks </li></ul><ul><l...
building a team <ul><li>try to leverage everyone’s strengths </li></ul><ul><li>provide opportunities to grow </li></ul><ul...
assessing resources <ul><li>physical infrastructure </li></ul><ul><li>human resources </li></ul><ul><li>funding </li></ul>
securing funding <ul><li>do you have funding already? </li></ul><ul><li>can you secure permanent funding? </li></ul><ul><l...
securing funding <ul><li>can you find a partner? </li></ul><ul><li>can you write a grant? </li></ul>
securing grant funding
questions to ask yourself <ul><li>can we do the work? </li></ul><ul><li>do we have the infrastructure? </li></ul><ul><li>c...
preparing <ul><li>read the announcement and then read it again </li></ul><ul><li>read the instructions and then read them ...
preparing <ul><li>what will your workflow be? </li></ul><ul><li>who will do the work? </li></ul>
preparing <ul><li>give yourself plenty of time </li></ul><ul><li>talk to the program officers </li></ul><ul><li>read the g...
writing your proposal <ul><li>tell specifically why your project should be funded </li></ul><ul><li>make sure your support...
writing your proposal <ul><li>everything in the proposal should be relevant </li></ul><ul><li>tell a story </li></ul><ul><...
writing your proposal <ul><li>make sure the budget corresponds to the narrative – perfectly! </li></ul><ul><li>demonstrate...
writing your proposal <ul><li>focus your project - Is what you are proposing feasible? </li></ul><ul><li>make sure your pl...
polishing your proposal <ul><li>edit the narrative so it is in one voice </li></ul><ul><li>make sure the proposal is visua...
in any case… <ul><li>ask to see the reviewers comments </li></ul>
in summary…
weigh all factors
explore many possibilities
think strategically
seize opportunities
have fun!!!
 
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Project planning for digitization

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what steps are needed to prepare and plan for a newspaper digitization project?

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  • Of the three the human resources can be the most difficult and the most critical
  • The program officers want to help What is allowed /not allowed? What is the length allowed? Formatting issues
  • Generic letters do not help
  • Generic letters do not help
  • Project planning for digitization

    1. 1. preparing: are you ready? Mary Molinaro Director, Preservation and Digital Programs
    2. 2. choosing content
    3. 3. an art or a science?
    4. 4. back to basics
    5. 5. decision factors <ul><li>enhance access </li></ul><ul><li>value of the content </li></ul><ul><li>preservation </li></ul><ul><li>other factors </li></ul>
    6. 6. decision factors <ul><li>legal right to digitize? </li></ul><ul><li>add value with other collections? </li></ul><ul><li>unique? </li></ul><ul><li>technically feasible? </li></ul>
    7. 7. partnering <ul><li>value added in context with other collections? </li></ul><ul><li>can you find partners? </li></ul>
    8. 8. long-term commitment <ul><li>is the value of the digital </li></ul><ul><li>object worth: </li></ul><ul><ul><li>storing? </li></ul></ul><ul><ul><li>migrating? </li></ul></ul>
    9. 9. long-term commitment <ul><li>do you have the needed infrastructure? </li></ul><ul><li>if not, can you get it? </li></ul>
    10. 10. now let’s talk microfilm...
    11. 11. considerations with film <ul><li>all of the above PLUS… </li></ul>
    12. 12. considerations with film <ul><li>condition of the film </li></ul><ul><li>access to master negative </li></ul>
    13. 13. considerations with film <ul><li>costs and benefits </li></ul><ul><li>additional technical challenges </li></ul><ul><li>can be faster </li></ul>
    14. 14. plus… <ul><li>the film can serve as a preservation copy </li></ul>
    15. 15. which project first?
    16. 16. <ul><li>books? </li></ul><ul><li>newspapers? </li></ul>
    17. 17. resources
    18. 18. assessing resources <ul><li>physical infrastructure </li></ul><ul><li>human resources </li></ul><ul><li>funding </li></ul>
    19. 19. assessing resources <ul><li>physical infrastructure </li></ul><ul><li>human resources </li></ul><ul><li>funding </li></ul>
    20. 20. building a team <ul><li>analyze strengths and weaknesses </li></ul><ul><li>take advantage of lucky breaks </li></ul><ul><li>create an atmosphere of success </li></ul>
    21. 21. building a team <ul><li>try to leverage everyone’s strengths </li></ul><ul><li>provide opportunities to grow </li></ul><ul><li>try to have fun </li></ul>
    22. 22. assessing resources <ul><li>physical infrastructure </li></ul><ul><li>human resources </li></ul><ul><li>funding </li></ul>
    23. 23. securing funding <ul><li>do you have funding already? </li></ul><ul><li>can you secure permanent funding? </li></ul><ul><li>can you repurpose resources? </li></ul>
    24. 24. securing funding <ul><li>can you find a partner? </li></ul><ul><li>can you write a grant? </li></ul>
    25. 25. securing grant funding
    26. 26. questions to ask yourself <ul><li>can we do the work? </li></ul><ul><li>do we have the infrastructure? </li></ul><ul><li>can we meet the cost share? </li></ul><ul><li>do we have the staff? </li></ul>
    27. 27. preparing <ul><li>read the announcement and then read it again </li></ul><ul><li>read the instructions and then read them again </li></ul>
    28. 28. preparing <ul><li>what will your workflow be? </li></ul><ul><li>who will do the work? </li></ul>
    29. 29. preparing <ul><li>give yourself plenty of time </li></ul><ul><li>talk to the program officers </li></ul><ul><li>read the guidelines </li></ul>
    30. 30. writing your proposal <ul><li>tell specifically why your project should be funded </li></ul><ul><li>make sure your support materials are strong </li></ul>
    31. 31. writing your proposal <ul><li>everything in the proposal should be relevant </li></ul><ul><li>tell a story </li></ul><ul><li>don’t use unnecessary jargon </li></ul><ul><li>make it a good read </li></ul>
    32. 32. writing your proposal <ul><li>make sure the budget corresponds to the narrative – perfectly! </li></ul><ul><li>demonstrate technical and subject knowledge </li></ul>
    33. 33. writing your proposal <ul><li>focus your project - Is what you are proposing feasible? </li></ul><ul><li>make sure your plan of work makes sense </li></ul><ul><li>proofread carefully </li></ul>
    34. 34. polishing your proposal <ul><li>edit the narrative so it is in one voice </li></ul><ul><li>make sure the proposal is visually appealing and easy to read </li></ul><ul><li>check the details </li></ul>
    35. 35. in any case… <ul><li>ask to see the reviewers comments </li></ul>
    36. 36. in summary…
    37. 37. weigh all factors
    38. 38. explore many possibilities
    39. 39. think strategically
    40. 40. seize opportunities
    41. 41. have fun!!!

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