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Cdg sample chapter constitution

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  • 1. Sample Chapter ConstitutionPreamble We, the members of Students of AMF at <school> do hereby establish this Constitution on <date>.We strive to provide peer support for college students grieving the illness or death of a loved one andempower the campus community to take action through service. We wish to do this by starting a studentorganization that includes a peer-led Support Group for students grieving with the illness or death of aloved one and a Service Group open to the entire campus community to volunteer and raise money andawareness for causes important to chapter members. We will work closely with the university counselingcenter, office of the dean of students, campus ministries, office of student activities, and various otherrelevant student organizations. Students of AMF at <school> will have a Support Group for those students who are grieving theillness or death of a loved one to share thoughts, feelings and experiences in a positive, supportive, andproactive environment. Students of AMF at <school> will also have a Service Group that will be open to all students toparticipate in service projects to volunteer and raise money and awareness for causes important tochapter members.Article I. NameThe name of the organization will be Students of AMF at <school>.Article II. Purpose1. Students of AMF at <school> is established as a university-sponsored organization for the purpose ofsupporting students grieving the illness or death of a loved one and providing opportunities for the entirecampus community to volunteer and participate in events to raise money and awareness for causesimportant to the chapter members.2. Students of AMF at <school> understands and is committed to fulfilling its responsibilities to abide by<school> policies.Article III. Membership1. Voting membership shall be limited to persons officially connected with the University as enrolled fulltime undergraduate or graduate students. In addition, the following requirements are necessary toconstitute voting membership.  Attendance at 75% of all meetings during a given semester.  Active participation in all activities sponsored by Students of AMF at <school> unless the activity interferes with either a class or job.2. Students of AMF at <school> openly admits undergraduate and graduate students to its membershipand does not discriminate on the basis of race, color, disability, gender, ethnicity, national origin, religionor sexual orientation.3. Students of AMF at <school> members are free to leave and disassociate without fear of retribution orharassment.Article IV. Officers4 April 2011 version 1.0 Page | 1
  • 2. Sample Chapter Constitution1. Officers of Students of AMF at <school> must be undergraduate or graduate students enrolled at<school>.2. Students of AMF at <school> will be governed by the following means: A. An elected President (or other designated officer) will preside at all meetings of Students of AMF at <school>. The President will maintain the power to present all projects to the body present, to appoint all other Executive leaders, and shall be present at 90% of the meetings of Students of AMF at <school>. The President is responsible for communication between Students of AMF at <school>, its Leadership team, and the <name of school’s official student organization governing body>. B. Club members may elect a Vice President who will assist the President in the execution of his/her duties. C. Club members may elect a Treasurer who will handle all accounts and expenditures. D. Club members shall elect a Secretary who will keep the lists of voting and active members, take notes at (non-Support Group) meetings, and maintain chapter documentation. E. The President shall choose a Chapter Advisor who will keep track of annual progress and keep the University an up-to-date on the activities of the organization. F. The President shall choose the remaining members of the Leadership Team (i.e. Support Group Director, Service Group Director).Article V. Operations1. Voting EligibilityThose members meeting all requirements of active membership by <date> as set forth in Article III willbe eligible to vote.2. Election Process A. The President, Vice President, Treasurer, and Secretary shall be elected by a majority vote of eligible voting members of Students of AMF at <school>. All elections will be held on an annual basis by <date> of each academic year, at a meeting comprised of quorum (50% + 1) of Students of AMF at <school>. B. The President will take nominations from the floor; the nomination process must be closed and the motion seconded. The nominated parties will be allowed to vote if they are eligible voting members. C. All voting shall be done by secret ballot to be collected and tabulated by the Secretary, Treasurer, and one voting member of Students of AMF at <school>, to be appointed by the outgoing President. D. Following elections, Students of AMF at <school>’s new leaders and the previous year’s leaders will convene to transition responsibilities. New officers will take over power on <date> of each year.3. Removal4 April 2011 version 1.0 Page | 2
  • 3. Sample Chapter ConstitutionAny officer of Students of AMF at <school> in violation of the Organization’s purpose or constitution orfailure to fulfill duties as stated may be removed from office by the following process. A. Written request by at least three members of the organization. B. Written notification to the officer of the request, asking the officer to be present at the next meeting and prepared to speak in his /her own defense. C. Written notification to the membership. D. 75% of the voting membership must be in attendance to vote on removal of an officer. A two- thirds (2/3) majority is necessary to remove the officer.4. ReplacementShould an officer resign or be removed, a special election will be held one week after written notificationto all voting members.5. Organizational meetingsOrganizational meetings will occur at the beginning of every <semester/trimester, quarter> and will followthe procedure set forth below:  Attendance  Report by the President  Discussion of future projects  Any other business put forward by members of the organization  Dismissal by the PresidentArticle VI. FinancesStudents of AMF at <school> is a student organization that will finance the activities it engages in by thefollowing means:1. Students of AMF at <school> may apply for student activity fees on an annual basis and requestfunding appropriate for the effective operation of the organization for each year.2. Students of AMF at <school> will conduct fundraising projects and all financial activities will be inaccordance with university policy.3. Members of Students of AMF at <school> will not be responsible for dues locally or to the nationalorganization (National Students of AMF).4. Students of AMF at <school> may request reimbursement for specific, pre-approved expenses from thenational organization (National Students of AMF).Article VII. Amendments1. Amendments to the constitution may be proposed in writing by any voting members of Students of AMFat <school> at any meeting at which 2/3 of the voting members are present.4 April 2011 version 1.0 Page | 3
  • 4. Sample Chapter Constitution2. These amendments will be placed on the agenda for the next regular meeting of the Leadership Team.3. Proposed amendments will become effective following approval of two-thirds (2/3) majority vote ofvoting members.Article VIII. Rules and Regulations1. Students of AMF at <school> will abide by <school>’s rules and regulations.2. Students of AMF at <school> will abide by National Students of AMF’s rules and regulations.3. Students of AMF at <school> will not partake in any “hazing” events and or the organization will not condone any behavior of that sort.4 April 2011 version 1.0 Page | 4
  • 5. Sample Chapter ConstitutionBYLAWS OF STUDENTS OF AMF AT <school>1. Name: The chapter will be known as Students of AMF at <school>.2. Program: Students of AMF at <school> will have a Support Group for students who are grieving the illness or death of a loved one.3. Membership: Students of AMF at <school> openly admits undergraduate and graduate students to its membership and does not discriminate on the basis of race, color, disability, gender, ethnicity, national origin, religion or sexual orientation. Students of AMF at <school> members are free to leave and disassociate without fear of retribution or harassment.4. Meetings: Students of AMF at <school> members should attend 75% of all general body meetings during a given semester. The secretary will be responsible for taking attendance. Those who are unable to attend should email an officer 24 hours in advance of the meeting.5. Finances: Students of AMF at <school> will not be responsible for paying dues. Requests for funds should be made from <school> following established procedures at the school. The chapter may raise additional money through fundraising activities.6. Offices: A. An elected President (or other designated officer) will preside at all meetings of Students of AMF at <school>. The President will maintain the power to present all projects to the body present, to appoint all Projects Committee chairpersons, and shall be present at 90% of the meetings of Students of AMF at <school>. The President is responsible for communication between Students of AMF at <school>> and the <name of school’s official student organization governing body>. B. Students of AMF at <school> shall also maintain a Leadership Team. They will preside at all meetings and update the group on their progress. C. Club members may elect a Vice President who will assist the President in the execution of his/her duties. D. Club members may elect a Treasurer who will handle all accounts and expenditures. E. Club members shall elect a Secretary who will keep the lists of voting and active members, take notes at (non-Support Group) meetings, and maintain chapter documentation. F. The President shall choose a faculty advisor who will keep track of annual progress and keep the University an up-to-date on the activities of the organization.7. Committees: Students of AMF at <school> shall also maintain a Leadership Team made up of a Support Group Director and a Service Group Director. They will preside at all meetings and update the group on their progress.8. Amendments: A. Amendments to the constitution may be proposed in writing by any voting members of Students of AMF at <school> at any meeting at which 2/3 of the voting members are present.4 April 2011 version 1.0 Page | 5
  • 6. Sample Chapter Constitution B. These amendments will be placed on the agenda for the next regular meeting of the Leadership Team or other officer grouping. C. Proposed amendments will become effective following approval of two-thirds (2/3) majority vote of voting members.4 April 2011 version 1.0 Page | 6