What SharePoint is my Ferrari? (Enterprise, Standard, Foundation, Online, and Office 365)Many organizations have SharePoint sitting on servers either ready to be used or being used not to its full potential or are considering to leap towards it. This session will discuss the overviews of each offering and what situations best call for each.
Drive compliance and reduce risk
Key MessagePresenter NotesThere are some headline elements for each of the SharePoint workloads:SitesRibbon UISharePoint WorkspaceSharePoint MobileOffice Client and Office Web App IntegrationStandards SupportCommunitiesTagging, Tag Cloud, RatingsSocial BookmarkingBlogs and WikisMy SitesActivity FeedsProfiles and ExpertiseOrganization BrowserContentEnterprise Content TypesMetadata and NavigationDocument SetsMulti-stage DispositionAudio and Video Content TypesRemote Blob StorageList EnhancementsSearchSocial RelevancePhonetic SearchNavigationFAST IntegrationEnhanced PipelineInsightsPerformancePoint ServicesExcel ServicesChart Web PartVisio ServicesWeb AnalyticsSQL Server IntegrationPowerPivotCompositesBusiness Connectivity ServicesInfoPath Form ServicesExternal ListsWorkflowSharePoint DesignerVisual StudioAPI EnhancementsREST/ATOM/RSSPresenter GuidanceThis is the first level of drill down. Keep the discussion high level. Reorder, add, or remove items as you feel necessary for your customer engagement.
Key MessageHere are the capabilities of SharePoint 2010 that support the core values.Presenter NotesSocial networking can extend beyond relatively simple personal use.My NetworkShows updates on your colleagues, so that you do not have to go hunting for information, it is provided in real-time for you to review as and when you want.BlogsEnhanced over MOSS 2007, blogs now enjoy better edit options, through the Fluent UI and updated interface.WikisEnhanced over MOSS 2007, blogs now enjoy better edit options, through the Fluent UI and updated interface. They are also available across just about all SharePoint 2010 sites.Enterprise WikisScalable across your environment, these enable you to consolidate company-wide information.TagsSharePoint 2010 extends the use of metadata to categorize information. This may be formal, in enterprise taxonomies, or informal, in folksonomies.Tag CloudsProvides an easy to use presentation of metadata categories.Tag ProfilesProvides information based on a specific keyword or topic (i.e., SharePoint 2010) and lists discussions or postings, together with community members.RatingsJust read a great article or seen a super presentation on video? Rate it from 1 to 5 and help others find the best resources more quickly.Colleague and Keyword SuggestionsBased on communication patterns and community memberships SharePoint 2010 can suggest people you might want to network with or communities you may want to join.
Key MessageContent is easier to create and manage in SharePoint 2010.Presenter NotesMetadataEasy to add and identify document metadata to track, find, and share documents. Automated metadata capture where possible and, if user input is needed, inputs are non-invasive and built into standard save and upload functions. Finding contentYou can search for documents based on their metadata tags, such as rating or comments, making it easier and pore efficient to find what you are looking for.Managed metadata servicesContent TypesContent types, and their associated Information Management Policies, can now be shared across Farms and Site Collections, easing management overheads and effort.Rich media managementWhile SharePoint Server 2007 could store rich media, such as video and audio, SharePoint 2010 can display these through a Silverlight Web Part. You can also stream video from a SharePoint 2010 site. All of the metadata options are available to rich media, as well as documents and files.Document SetsEnables users to manage groups of related documents as a single entity. Each document now has a unique identifier, which also help with search and changes to url descriptions.
Key MessagePresenter NotesPresenter GuidancePeople often create multiple documents that support a single project or task. SharePoint 2010 includes a feature that enables people to group all of these documents together into a single entity. All documents in a Document Set share the same metadata and the entire Document Set can be versioned as a whole and downloaded as a compressed ZIP file with all contents included. People can also initiate a workflow on the entire Document Set instead of individual workflows for each document. Each Document Set has a Welcome Page which displays the metadata shared across all documents in the set as well as a list of all documents. People can customize the Document Set Welcome Page as any other Web Part Page to meet specific business requirements.
Key MessageSharePoint 2010 provides familiar user tools for creating composite solutions.Presenter NotesAccess ServicesAccess Services enables users to publish Access databases to SharePoint 2010, to share them with others. This brings Access models developed by users under the auspices of the IT department, removing issues over versioning and support. It also enable you to share best of breed Access applications throughout your organization.Business Communications ServicesBCS is the update for the Business Data Catalog – and it is a major update! You can extend the reach of your LOB data to all SharePoint users, either as list data or as data delivered through composites applications, created in SharePoint Designer, or through the data access Web Parts. One of the major improvements it the read/write capability of BCS. Users can also take content off-line through SharePoint Workspaces, and synchronize their updates or refresh LOB data that they use on the road.Forms ServicesBy using InfoPath you can develop rich forms to gather information through SharePoint. These are managed on the server and can be used to access LOB information, through the BCS.Visio ServicesYou can use Visio diagramming capabilities and publish the results to the Web through SharePoint. Data-driven diagrams can also access SharePoint or LOB data through the BCS.Human workflowsSharePoint Server 2007 delivered rich workflows OOB, and these have been extended in SharePoint 2010. Power users can develop sophisticated business process workflows through SharePoint Designer. On a wider business level SharePoint workflows can also integrate with external workflows through the workflow API. This means that a SharePoint workflow work asynchronously. It can trigger an action on an external system and then wait for a response, continuing the process when contacted by the external system.
Key MessageSearch now provides strong support to effective social computing, using people search technologies.Presenter NotesPeople and expertise searchSharePoint 2010 provides the ability to power a truly enterprise social network through its search capabilities.Phonetics and NicknamesRecently authored contentExpertise identification
Consulting resources implementing BI Strategy must have experience in full Microsoft business intelligence stack including:SQL Server Relational Engine (2005 , 2008, 2008 R2)SQL Server Integration ServicesSQL Server Analysis ServicesSQL Server Reporting ServicesSharePoint (2007, 2010)Resource experience also needs to include:At least 2 end-to-end BI implementationsExcellent communication and client facing skillsProblem solving and negotiation skills
No Minimum purchase and you can mix and match these to fit your worker needs.With Office 365, we offer new flexible purchase options:Monthly or annual billing provides flexibility and control of IT costs. With monthly billing you can scale up or down as needed and only pay for what you needOur new feature plans help customers get the most out of the service at the best possible value.Combining an enterprise plan with a kiosk plan is easy so you can supply the capabilities needed for different user needs.
I use this slide when talking with customers about what services they need. In this example I’m highlighting, they want Exchange Online with advanced archive, Lync and Office Pro Plus. These choices purchased ala carte would cost $28.50/month. With Office 365 E3 they will get the options they need and Sharepoint Online as part of the bundle.
Task NameWorkWBSComplete Project Name2,856 hrs1 Project Governance186 hrs1.1 Microsoft® Office SharePoint ® Server Envision164 hrs1.2 Microsoft Office SharePoint Server Plan1,565 hrs1.3 Microsoft Office SharePoint Server Build941 hrs1.4
Example timeline based on ~2400-5000 seat deploymentPresented only to give an idea of what can be expected with this size of deploymentNot intended as a “written in stone” timeline
What SharePoint is My Ferrari?
What SharePoint is MyFerrari? (Enterprise, Standard, Foundation, Online, and Office 365) Michael Hinckley
Michael Hinckley Program Manager, DSM Email: firstname.lastname@example.org Twitter: @SharPtContender LinkedIn: http://www.linkedin.com/in/mhinckleyCommunity:Tampa Bay SharePoint User GroupOrganizer, SharePoint Saturday FloridaCertifications:MCITP: Microsoft Certified Professional, SharePoint Administration 2010MCTS: Microsoft Office SharePoint 2010, ConfiguringMCTS: Microsoft Office SharePoint Server 2007, ConfiguringMicrosoft Cloud Accelerator
Most Orgs Want Their SharePoint to be a Ferrari?“I‟d like to consider Ferrari as a scaled down version ofGod.” • Jeremy Clarkson, Top Gear Microsoft Ferrari SharePoint Case Study http://www.microsoft.com/casestudies/Case_Study_Detail.aspx?casestudyid=400000 4987
SharePoints 2007 WSS 2007 MOSS 2010 Foundation 2010 Server Standard (CALs) Enterprise (Standard + Enterprise CALs) SharePoint Online (Plan 1) SharePoint Online (Plan 2)
What are the Business Needs?• Connect and empower users • Increase productivity and information value • Collaboration • Building business communities and project groups• Manage total cost of ownership • Consolidate Infrastructure, systems and simplify integration • Content Management• Respond to business needs • Improve organizational effectiveness • Unlock business data • Rapidly create no-code collaborative solutions for New opportunities• Maximize Internet opportunities • Agile information distribution • Building customer relationships • Building brand• Work seamlessly with partners • Streamlining data accessibility • Creating flexible shared systems • Managing security • Regain control of end user solutions
Microsoft SharePoint 2010Business Connectivity Services Ribbon UIInfoPath Form Services SharePoint WorkspaceExternal Lists SharePoint MobileWorkflow Office Client and Office WebSharePoint Designer App IntegrationVisual Studio Standards SupportAPI EnhancementsREST/ATOM/RSS Tagging, Tag Cloud, Ratings Social Bookmarking PerformancePoint Services Blogs and Wikis Excel Services My Sites Chart Web Part Activity Feeds Visio Services Profiles and Expertise Web Analytics Org Browser SQL Server Integration PowerPivot Enterprise Content Types Metadata and Navigation Social Relevance Document Sets Phonetic Search Multi-stage Disposition Navigation Audio and Video Content Types FAST Integration Remote Blob Storage Enhanced Pipeline 8 List Enhancements
SharePoint Server 2010 Core foundational elements of Microsoft SharePoint® Server 2010 in support of the additional workloads. 9
Shared Environments• Participating in teams • My Network • Blogs • Wikis • Enterprise Wikis • Tags • Tag Clouds • Tag Profiles • Ratings • Colleague and Presence
What‟s Makes A SharePointDocument Different?• Metadata • Finding content • Managed metadata services• Content Types• Document Sets
Composite Services• Access Services• Business Communications Services• Forms Services• Visio Services
Finding the Right People• People and expertise search• Phonetics and Nicknames• Recently authored content• Expertise identification
SharePoint Solutions Intranet Extranet Internet
Main Architectural Decisions• Capabilities• Workloads• Authentication• Permissions• Creation of a cohesive end user experience• Information Architecture• On-boarding and Off-boarding of data• System Requirements• Architectural Approaches
What is going to take?• ROI of Capabilities vs. Cost• Cut off points: Foundation, STD and ENT• # of servers (SP & SQL), CALs, DR• Flexibility of understanding Capabilities vs. trade offs• Understanding of flexibility • Platform as a whole • Business Goals • Now • Down the road• Mapping Workload Features to Business Goals
Governance Committee Roles1. System Administrator2. Backup Administrator3. SharePoint Farm Administrator4. SQL Administrator5. Active Directory Resources6. Enterprise Site Collections Admin7. Enterprise Security Admin8. Site Owner (Team Sites)9. Site Owner (Publishing)10. Contributor11. Reader12. Developer13. Product Management14. Program Management15. Architecture16. Tester17. User Experience
Resource Considerations Required Experience &Required Product Expertise Skills• SQL Server Relational Engine • Facilitator Soft Skills (2005 , 2008, 2008 R2)• SQL Server Integration Services • Experience speaking to• SQL Server Analysis Services• SQL Server Reporting Services business decision makers• SharePoint (2007, 2010) about Office and• Active Directory service SharePoint Products and• Internet Information Services 7.0 Technologies• Windows Virtual PC® or Hyper-V• Security configuration of Web • Industry knowledge or Servers specific business process• Patch management• Networking knowledge relative to the• Microsoft Internet Explorer® 8.0 customer engagement Internet browser• Microsoft Systems Center • Group facilitation familiarity experience and skills 25
8 Things You Must Do toDrive SharePoint User Adoption• Focus on SharePoint‟s flexibility• Educate on the tool• Communicate context• Rate collaboration maturity• Give people a reason to visit• Create User Accountability• Define „Collaboration‟• Place SharePoint in the Flow Lee Reed on www.nothingbutsharepoint.com
Missing in SharePoint Online• FAST Search• Advanced Search Configuration• Record Center• Word Automation Services• Business Intelligence Center• Performance Point Services• Secure Store Service• Web Analytics• Locally installing custom software• Advanced public facing web sites
Sites• Vanity URLs • https://dsm365.sharepoint.com/Shared%20Documents/For ms/AllItems.aspx• External users require a Windows Live ID to authenticate• Limited changes possible in public facing web sites
Communities• Connections to MySites to SharePoint 2010 on- premise environment• Size Limit (500 MB)• Customizability for MySites is limited• User Profile Store cannot be connected to other data sources
Content• Size limit of a site collection (100 GB), number of site collections (300) and maximum storage in a tenant (5 TB).• Record Center capabilities not offered• Mail Enabled Document Libraries are not supported, impacting Scanners & Scanner software• PDF documents cannot be opened in the browser• Auditing does not capture which documents are opened and closed
Search• FAST Search not supported• Search configuration very limited• Crawling content source every hour to refresh index• Custom IFilters not supported (PDF is the only external IFilter supported)• Indexing of multiple sources not supported• Federated Search• Search Integration with Windows 7
Insights• Business Intelligence Center, SharePoint PowerPivot, PerformancePoint Services and integration with a reporting server not supported
Composites• Some more sophisticated workflow systems, are not supported• Only Sandboxed Solutions are supported, fully trusted code is not
Authentication• Microsoft Online IDs• Single Sign On with AD credentials through ADFS• Microsoft Windows Live IDs for External Users• Cheap, but there is no centralized way to report and control which external users have access to an environment • Automatically revoke their access after a certain period of time.
Service Level Agreements • 99.9% percent uptime. • Set for recovery time objective (RTO) and recovery point objective (RPO). Availability % Downtime per year Downtime per month* Downtime per week90% ("one nine") 36.5 days 72 hours 16.8 hours95% 18.25 days 36 hours 8.4 hours98% 7.30 days 14.4 hours 3.36 hours99% ("two nines") 3.65 days 7.20 hours 1.68 hours99.5% 1.83 days 3.60 hours 50.4 minutes99.8% 17.52 hours 86.23 minutes 20.16 minutes99.9% 8.76 hours 43.2 minutes 10.1 minutes("three nines")99.95% 4.38 hours 21.56 minutes 5.04 minutes99.99% ("four nines") 52.56 minutes 4.32 minutes 1.01 minutes99.999% ("five nines") 5.26 minutes 25.9 seconds 6.05 seconds99.9999% ("six nines") 31.5 seconds 2.59 seconds 0.605 seconds
Legal• Office 365 is HIPPA complaint• Check legal restrictions on where specific data can be hosted • Germany• Microsoft‟s Data Centers are located throughout the world and logically grouped per continent.
External Sharing Overview• External users (outside their company domain but with Office 365 license) to view, share, and collaborate on their sites.• An external user has access rights to only the site collection they are invited into.• PO “external sharing” capability is NOT an „Extranet‟ • Invitations are scoped at the site collection level, not at lower levels like site or document • No customer accessible auditing and reporting capabilities • No approval workflow based on Org policy• Licensing: • All P and E Suite customers receive 50 external sharing licenses as a part of Office 365. • Measurement is based on unique external users per month.
Storage Overview• Total pooled storage available to a tenancy is a sum of: • Base storage of 10GB • Plus 500MB per USL (excluding kiosk and external users)• Example, if an organization bought 1000 E Plan licenses, then their tenancy will have 10GB + 500MB*1000 = 510 GB• Above pooled storage can be distributed amongst non-mysite site collections• An organization can also purchase additional storage up to a total pooled storage of 5TB per tenancy
Simple, Lightweight, Public-FacingSite• One per customer/tenancy• New edit tool (ribbon based) called „Site Designer‟• No SharePoint Designer• Not there by default• You have to create a new site collection specifically for lightweight public-facing site in E plans.• Vanity URLs supported at general availability• HTTP based• No WCM (Web Content Management) approval workflow, no site variations, no publishing workflow
Ferrari• Purchase: $186,925 to $217,310• Insurance $5,000/year• Driver training program $9,700• Oil changes about $400.00• Tires- $1,000 a tire! • 12,000 miles per year you could go through a set about every 12-18 months.• Major services • @ 5K miles $1,000 • @ 15K $1,500-$2,000 • @ 30K $3K-$4K• $5.55/mile
SharePoint Costs• Foundation on Windows Server• Server License • $6000• Standard CAL • $100• Enterprise CAL • $150• SQL Server Standard & Enterprise• FAST Search License • $12,000• Planning and Proof of Concept • $15,000
Example Deployment Timeline Weeks 1 2 3 4 5 6 7 8 9 10 11 12 ... Networking, Domains,Project and Certificates First Mailbox DeploymentKickoff Migrated Complete Identity Management, and Provisioning Production MX Record On-Premises Discovery Changed Pilot Clients/Mobile Devices Develop Plans and Strategies Velocity Migrations Exchange Online Training SharePoint Online Lync Online Plan Prepare Migrate
SharePoint Deployment tool• http://community.office365.com/modg/default.aspx • SharePoint Online Planning• This section of the deployment guide describes the SharePoint Online deployment planning tasks and processes. Information in this section comes largely from the SharePoint Online Planning Guide for Office 365 for enterprises, which you may want to review in its entirety.• The SharePoint Online Planning and Administration site also provides useful information for small and enterprise organizations. Refer to this site for additional information related to SharePoint Online.
Decision Deciders• Size of Organization• Geographical• Compliance• Data Security• Business critical custom applications• Size / Cost of Content• Will new features create new levels? • BI E5?• Are Lync and Outlook true value adds?
Risks• Outages• Bandwidth latency• Costs sneaking up (size, users)• End User rejection
Next steps• All Feature will be available in the Cloud only a question of when• SharePoint Solution Architect/ITPro space wide open• Need a real working Proof of Concept