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NFPA Pandemic Plan
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Transcript

  • 1. October 15 & 16, 2009
  • 2. Pandemic Planning Team
    • B. Mullen – Executive
    • R. Vondrasek –Planning Coordinator
    • L. Carli – Communications
    • C. Scifres – Human Resources
    • M. Brodoff – Legal
    • N. Hurley – Building Services
    • R. Sterling – IS Operations
    • C. Dubay – Technical Operations
    • P. Crossman – Business Operations
  • 3. Scenario 1
    • Work in Offic e
      • Employees & family members becoming ill
      • Scattered school and day-care center closings
      • Impacts on businesses, transportation, private & public sector
      • NFPA business and technical activities impacted
      • Absenteeism exceeds 25% for weeks
      • Rolling absences stretch into months
  • 4. Scenario 1
    • Work in Office (cont’d)
      • Constituents and customers impacted
      • NFPA operations are slowed
      • NFPA offices remain open
  • 5. Scenario 2
    • Remote Work
      • Sustained absenteeism exceeding 50% for weeks
      • Difficulty in sustaining NFPA operations and keeping buildings open
      • Businesses in the area having to scale back operations or close
      • NFPA business and U.S. economy severely impacted
      • NFPA closes its offices and employees work from home as assignments allow
  • 6. Critical Resources
    • People
      • Protect employees
      • Identify critically essential staff/roles
    • Facilities
      • Maintain buildings - useable and safe
      • Coordinate with contractors – cleaning, security, food, IKON, etc.
    • Systems
      • Security, fire protection, HVAC, etc.
      • Computers, servers, communications, etc.
      • Payroll
  • 7. Business Continuity
    • IS Business Continuity Plan
    • Backup persons identified for critical operational roles – Building, IS, Payroll, etc.
    • Cross train for critical responsibilities
    • Provide equipment for essential employees to work remotely including Citrix training
    • Establish chains of command in departments and backup personnel for essential functions
  • 8. Communication
    • Emergency Communication System
      • Personal contact information – up to 6 entries
      • Ability to contact employees at work, home or while traveling on business
    • Crisis Communication & Public Information Plan
      • Message development & delivery
      • Internal & external
    • Communicate with vendors, members, constituents and tenants
  • 9. Protecting Employees
    • Provide pandemic information via brochures, the Intranet, and links
    • Use signage and provide hand sanitizers in restrooms and public areas to promote good hygiene
    • Make available vaccination programs at work as appropriate
    • Masks will be available
  • 10. Protecting Employees
    • Sick children should not be brought into the workplace
    • If schools are closed during the flu season, children are not to be brought into the workplace
    • Maintain EAP access 24/7
    • Special issues or concerns to HR
  • 11. Policies
    • Sick time benefit
      • Continue to apply NFPA’s liberal sick time policy.
      • Sick time is to be used by employees who are ill or who are caring for a spouse, same-sex partner or dependent child who is sick.
    • Flextime
      • Flextime policies are unchanged.
  • 12. Policies
    • Sick employees
      • Employees who appear ill, or become ill at work, will be sent home.
      • Employees who have had the flu are advised to stay home until the symptoms have subsided and there has not been a fever for 24 hours after ending the use of fever-reducing medications.
  • 13. Policies
    • Telecommuting
      • Policies for telecommuters will remain unchanged.
    • Travel
      • We will follow CDC guidelines and bulletins for business travel restrictions.
      • We will follow CDC guidelines for employees returning from seriously infected regions returning to work.
  • 14. Information Sources
    • www.flu.gov
    • www.cdc.gov/flu
    • www.hhs.gov
    • www.mass.gov/dph/flu

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