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Erasmus mundus ii__jan_2010

Erasmus mundus ii__jan_2010






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    Erasmus mundus ii__jan_2010 Erasmus mundus ii__jan_2010 Presentation Transcript

    • British Council, London 27 January 2010 Huw Landeg Morris Academic Registrar Swansea University & Bologna Expert UK [email_address] 01792 29 53 44 Submitting an Erasmus Mundus application
      • Aims of presentation
      • To offer advice on the preparation of an application for an Erasmus Mundus II programme, with reference to the development such programmes at Swansea
      • University
      • To reflect upon the benefits and challenges of collaborative degrees
      • To reflect upon and to consider practical solutions to the obstacles
      • Through discussion, to share practice
      Overview of presentation
    • Submitting an Erasmus Mundus application
        • Erasmus Mundus II - 2009 - 2013
        • “ The programme’s aim is to promote European Higher Education, to help improve and enhance the career prospects of students, and to promote intercultural understanding through co-operation with third countries…in order to contribute to the sustainable development of third countries in the field of higher education.”
    • Submitting an Erasmus Mundus application
      • Benefits of engagement :
      • Enhancing academic provision and student employability
      • Raising profile of the university within Europe
      • Raising numbers and standard of applicants
      • Financial benefits through studentships and fees
      • Challenges :
      • Administrative burden (low chance of success) eg quality, approval & monitoring
      • Legal and financial differences between partners
      • Joint degrees
      • Advice – depending on the strength of the programme,
      • go for it!!
    • Submitting an Erasmus Mundus application - Stage 1
      • Institutional ownership
      • The programme co-ordinator is advised to:
      • Seek the support of Senior Management, to include financial and legal endorsement
      • Ensure the commitment of the School/Department to the proposed programme of study – devote the time
      • Secure the long-term backing of the academic and administrative staff involved in the scheme
              • Beware of requests from individuals
    • Submitting an Erasmus Mundus application - Stage 1
      • Initial Planning
      • Institutional level – within your Internationalisation Strategy?; legal capacity to award joint/double degrees; minimum level of fees – approval by your Director of Finance; PBIS issues – students or employees; drafting/approval of contracts
      • Regulatory issues – enabling regulations for a 2 year Masters degree?; flexibility of Masters/Doctoral regulations; assessment issues
      • School/Deptl level - nature of proposed European partners; market research; competition from other consortia; strengths of school
      • … ../contd .
    • Submitting an Erasmus Mundus application - Stage 1
      • Initial planning - practical advice
      • Preferably before approaching other HEIs:
      • arrange an open meeting within the Institution to disseminate information, and invite Schools to present expressions of interest – to include details of potential partners/countries – involve the Pro V C & Academic Registrar
      • carry out a strategic and qualitative appraisal from an institutional perspective (cross-referencing to existing Erasmus Mundus schemes) and prioritorise, assessing developmental work
      • ensure that the Head of School reviews the academic content of proposed programme and strengths of other partners
      • Involve Central Administration throughout
    • Submitting an Erasmus Mundus application - Stage 1
      • The role of the Central Administrative Departments
      • Familiarise yourself with the Erasmus Mundus programme guide (EC)
      • Address regulatory constraints – flexibility will be needed
      • Prepare initial draft of Memorandum of Agreement – seek good practice
      • Examine responsibilities of co-ordinating institution (workload and legal) – in case it falls on you!
      • Consider admission procedures and requirements
      • Determine the validation procedures and timetable, referring to institutional quality assurance procedures and noting the submission deadline
      • Set up and attend exploratory/planning meetings with potential partners
      • Advice – set up a meeting of the admin departments
    • Submitting an Erasmus Mundus application - Stage 1
      • Selection of the partner institutions
        • The school should identify potential partners, including 3C partners which can complement and enhance your degree, based preferably on
          • Existing collaboration and or excellence and reputation in the field
          • [If neither, select carefully]
        • The partners must be able to meet the criteria as set out in the Guidelines
          • Award joint/double degrees, Erasmus University Charter
        • Will the programme be taught solely through the medium of English
        • Remember – one partner per country
        • The attractiveness of the Institution also important
        • Advice - Keep the partners to a manageable number. It is easier to add than to remove from membership of a consortium
    • Submitting an Erasmus Mundus application - Stage 2
      • Planning Meetings – 2 or 3 meetings
      • Meetings preferably at partner institutions?
        • Outline key requirements of an Erasmus Mundus programme ensuring all partners are aware of requirements and commitment
      • Draw up an agenda, to include and resolve
          • the academic content and structure of scheme including mobility
          • maximum/minimum nos. of students
          • responsibilities within the consortium e.g. co-ordinating institution, web pages etc.
          • selection & admissions requirements
          • regulatory issues (including assessment), and procedural issues (including
          • complaints and appeals); redeeming failures; exam boards
          • legal and financial constraints
    • Submitting an Erasmus Mundus application - Stage 2
      • Collective design of the programme
      • To be driven by the Academic School, based on the academic strength of the existing provision and its complementarity to potential European programmes
      • Design of the course to be informed by administrative and legal requirements and constraints, and with clear reference to the EC criteria – eg duration of a Master’s programme – 1 or 2 years?; maximum periods of candidature; capping marks; assessment of PhD
      • Keep the structure simple and not over complicated by the mobility periods
      • Advice – try to influence the structure of the degree around your strengths eg teaching component or dissertation
    • Submitting an Erasmus Mundus application - Stage 2
      • Legal Issues
      • Consortium & Agency (on behalf of EC)
        • Framework partnership agreement – 5yrs The lead institution commits, on behalf of the consortium “to maintaining the consortium composition as well as the content of the Course in the form approved…”
        • Specific Grant Agreement – annual to cover the grant
      • Consortium members
        • Memorandum of Agreement – to cover all academic, administrative and financial issues between the partners. MAKE SURE THEY ARE SIGNED
      • Consortium partners and Students
        • Student agreement – to cover all aspects of the course relevant to the student eg fees, assessment, mobility, obligations of the parties
      • Students and Individual Institution
        • Enrolment – general regulations, fees, etc
      • Advice – Pay for proven successful templates!!
    • Submitting an Erasmus Mundus application - Stage 2
      • Financial Issues
        • The UK charges fees – most other EU partners will not!
        • You will need to assess the level of fees – satisfying the expectations of the Director of Finance and the problems of partners – referring to the EC’s constraints
        • You must examine the legality of charging fees in the partner countries
        • You must determine the mechanism for charging fees
        • You will need to make arrangements for the payment of stipends
        • Advice – Swansea case study
    • Submitting an Erasmus Mundus application - Stage 2
      • Other Issues to be resolved
        • Patten of mobility – keep it simple but respond to requirements. Base it on strengths of partners. How will 3C partners be involved and when?
        • Visa complications – problems with the UK. Take into account the Points-based Immigration system
        • Language – most courses are taught in English but be aware of the language expectations of partners
      • Learning from experience (Round 1 of EM II)
      • Fees
      • Assessment of PhD candidates
      • Selection and Admission
      • Signing of agreements
      • Nos. of studentships
      • Third Country Partners
      • Agency Seminar in Brussels 22 Jan ( video available - http://eacea.ec.europa.eu/erasmus_mundus/events/infoday_2010_en.php )
      Submitting an Erasmus Mundus application - Stage 2
    • Submitting an Erasmus Mundus application - Stage 3
      • Application Form
          • Outline of programme highlighting academic strengths, existing co-operation etc, joint degree? – take into account the criteria
          • Assessment of students (particularly Doctoral)
          • Sustainability of programme and enhancement of employability
          • Appendices – to include draft contracts, regulations, procedures, admissions criteria, management of programme to include details of the constitution & powers of Board of Studies, template for diploma supplement
          • Confirmation of the validation of the programme by each partner and the national agencies
          • Advice – keep the National Agency
          • informed of progress
    • Submitting an Erasmus Mundus application - Stage 3
      • Masters’ Programmes Doctoral Programmes
      • Further details of criteria are available
      Criteria weighting Criteria weighting Academic Quality 25% Academic and research quality 20% Course integration 25% Partnership experience and composition 20% Course management, visibility and sustainability measures 20% European integration & functioning of the programme 20% Students’ facilities and follow-up 15% Provisions for candidates 20% Quality assurance and evaluation 15% Management, sustainability & quality assurance 20%
    • Managing an Erasmus Mundus programme – stage 4
        • Initial investment of time in meticulous preparation pays off!
          • Scenario 1 – student complaint
          • Scenario 2 – challenge to the legality of the programme
        • The importance of an effective Board of Studies for post-approval management
    • Useful References
      • Bologna Follow Up Group http://www.dcsf.gov.uk/londonbologna/
      • EUA http://www.eua.be/
      • Europe Unit, UUK http://www.europeunit.ac.uk/home/
      • British Council (Bologna Promoters)
      • http://www.britishcouncil.org/erasmus-bologna-process.htm
      • Guide to the Bologna Process http://www.europeunit.ac.uk/bologna_process/index.cfm