The Future of Microfilming


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For decades, companies have relied on microfilming technologies to preserve their important documents. However, today’s digital world has brought the future of microfilming to a crossroads. Newer, more affordable and easy-to-use alternatives have caused many businesses to reassess their options. For more information about The Future of Microfilming, visit

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The Future of Microfilming

  2. 2. AGENDACONTENTSWith over 40 years of experience, MES Hybrid DocumentSystems provides organizations large and small withsolutions to manage their documents, efficiently andautomate daily processes by going paperless. Theseinitiatives help to improve customer service as well asassist with disaster recovery and corporate complianceprograms. In short, we provide Peace Of Mind, NotPieces Of Paper.THEFUTUREOFMICROFILMING
  3. 3. 33MICROFILMING• For decades, companies have relied on microfilming technologies to preserve theirimportant documents.• However, today’s digital world has brought the future of microfilming to a crossroads.• Newer, more affordable and easy-to-use alternatives have caused many businesses toreassess their options.• Unfortunately, microfilming has become a burdensome project for companies relying onit to protect their valuable information.• When compared to most digital document management equipment, microfilmequipment is pricey.• Furthermore, companies spend a good portion of their annual budgets maintaining andrepairing this equipment.
  4. 4. 44MICROFILMING• Microfilming technology also takes an inordinate amount of time to manage.• For example, you won’t be able to quickly look something up on film.• Information will take a lot longer to retrieve than what you’re used to.• If an executive needs data prior to making a decision, company performance can beadversely affected.• Or if a customer is waiting for information stored on film, the delayed response will notbode well for your satisfaction levels.• These examples represent just a few challenges companies face with microfilmequipment.• The transition away from microfilming to digital document management solutions willonly accelerate in the near future.
  5. 5. 55MICROFILMINGWhen you compare the benefits and cost efficiencies of a document scanning and management solution,you’ll find it a very viable microfilming replacement.These solutions can scan, index, archive and share your documents instantly.Businesses switch from microfilming to digital document management for many reasons, some of whichinclude: You can retrieve information in seconds.You don’t have to pay for costly maintenance and repair charges on outdated microfilming equipment.Quality control isn’t delayed.  Microfilming requires you to fill, process and inspect a roll before you determine if it contains errors or missing documents.Workflow options on digital solutions allow you to automate manual business processes.Digital solutions provide secure back-ups of information that are available to everyone.You  eliminate  the  office  space  previously  devoted  to  storing  microfilm  equipment  and paper files.WHY COMPANIES SWITCH FROM MICROFILM
  6. 6. 66MICROFILMING• A good microfilm alternative should be more than a basic search and retrieve software solution.  • You should consider something more robust that includes outsourced back-file document scanning, document management software, customized workflow processes, businesses process management, existing systems integration and more.• Your  selection  should  help  you  move  from  microfilming  to  digital  quickly,  easily  and affordably.  • A  good  solution  must  include  a  complete  document  management  system,  such  as  the hardware, software and training.  • In terms of cost, the purchase or lease option will be significantly lower than a microfilm system costs to maintain each year.• The best way to migrate from microfilm to digital document management is to work with a professional document management company.  WHAT MICROFILM REPLACEMENT SOLUTION SHOULD YOU GET?
  7. 7. 77MICROFILMING• If your organization is using dated microfilm technology to store, retrieve and archiveimportant information, a proven provider can help upgrade your system.• Your goal is to make a smooth transition so you save time and resources.WHAT MICROFILM REPLACEMENT SOLUTION SHOULD YOU GET? MES Hybrid Document Systems is Canadas leading document scanningservices company. For nearly 40 years, MES Hybrid Document Systems have been providingdocument management and document scanning services in Ontario.
  8. 8. 88Kevin DArcy is VP of Sales and Marketing forMES Hybrid Document Systems, Ontariosleading document scanning and documentmanagement supplier.For more information aboutThe Future of Microfilming,visit THE AUTHOR