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Document scanning in ontario mes hybrid

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Document scanning in Ontario provides a wide variety of benefits for businesses, institutions and government …

Document scanning in Ontario provides a wide variety of benefits for businesses, institutions and government

agencies. Rather than a project you might eventually get around to doing, document scanning has become a

requirement for many reasons. Take a look at this presentation by Kevin D'Arcy, VP of Sales and Marketing for MES

Hybrid Document Systems, Ontario's leading document scanning and document management supplier.

Published in: Technology, Business

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  • 1. Document Scanning in Ontario Why Organizations Undertake Scanning Projects
  • 2. • When starting document scanning in Ontario, the first question to ask is why you’re doing this project. Like any other task, you must plan properly to get the best results. Scanning is no exception. When you determine the reasons for scanning your records, you can plot the best course for your project.• Companies realize major benefits from document scanning in Ontario. The following represent some examples:
  • 3. • Cost Savings. Saving money comes in many forms as a result of document scanning in Ontario. First, it allows storage space to be used for more productive purposes. Companies don’t need to purchase file storage cabinets and space; nor do they have to lease space for storage.• Also, you may be able to cut down on printing, copying and transporting expenses. With paper documents, handling can become not only labor-intensive, but costly. For example, think about what companies spend just on overnight shipping, mailing and courier expenses. This money could be put to better use.
  • 4. Information Access. With document scanning in Ontario, you makedigital files available to everyone who is authorized to access them.And, they get the information immediately. Documents can beshared across company departments and locations, as well as toexternal audiences when appropriate.Easy tracking is another bonus for document scanning in Ontario.When files are converted to digital formats and stored on thecompany’s computer systems, they can be indexed in a way to makesearching and retrieving efficient. Improved documentmanagement centralizes information, makes it accessible toauthorized users immediately and wherever they may be located,keeps documents from getting lost and improves the security of theinformation when being accessed by multiple people.
  • 5. Information Protection. Preserving and protectingdocuments is critical for an organization’s ongoing function. Document scanning in Ontario allows vital companyinformation to be available under a variety ofcircumstances.For example, part of disaster recovery planning is topreserve company information. If you have only paperdocuments, you risk losing the information should they bedamaged in a disaster. However, document scanning inOntario gives you the peace of mind knowing you paperrecords will be backed up safeguarded in digital format.
  • 6. And, if your paper documents are already damaged,you can scan them and preserve them for future use.Scanning documents in Ontario is also important forold records. Before these records become furtherdamaged from age, you can scan them and maintain adigital image for years to come.This project is especially crucial for historicaldocuments or other sensitive records that could bedamaged from repeated handling. Sophisticatedsoftware can even help improve the legibilitydocuments that are difficult to read.
  • 7. Transparency and Regulatory Compliance.Given paper documents are subject todamage, loss and theft, document scanning inOntario will ensure they are available whenneeded. Availability of information creates amore transparent and compliant environment.
  • 8. • Certain government regulations require information be available for audits. Companies need to be able to conduct a meaningful “paper trail” to support performance and financial claims. Document scanning in Ontario allows companies to readily access background information to avoid negative consequences like fines, penalties and bad PR.
  • 9. Scanning documents provides a wide varietyof benefits for businesses, institutions andgovernment agencies. Rather than a projectyou might eventually get around to doing,document scanning has become arequirement for all of the reasons statedabove and more.
  • 10. • Kevin DArcy is VP of Sales and Marketing for MES Hybrid Document Systems, Ontarios leading document scanning and document management supplier. For more information about Document Scanning in Ontario, visit our website.