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Document Scanning in Ontario:  Is Your Company a Candidate?
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Document Scanning in Ontario: Is Your Company a Candidate?



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  • 1. Document Scanning in OntarioIs Your Company A Candidate?
  • 2. There are two major decisions companies in Ontarioconsider when it comes to document scanning: ― The benefits they get; and ― If they should buy the technology to do the scanning in-house or outsource to a scanning service provider.
  • 3. Most everyone accepts the principle thatmoving away from paper documents and gofor electronic formats got more benefits.For one, it can lower the costs by improvingefficiency.
  • 4. Benefits of digitizing files include; • no need of office space for storage of files • save money by reducing need to ship in more paper • extends the life of documents • valuable information can be saved with a good backup system • share information faster and easier
  • 5. Motivating Factors for Document Scanning in OntarioAsk these questions to determine how beneficial scanning is for your business: • How long does it take to retrieve documents in your office? • Are documents lost, misfiled or damaged? • Do you have to physically track down paper documents to help your customers? • Is there a need to share documents to other employees? • Do you have limited storage spaces? • Do employees in different locations need to access some documents? • Are spending for storage? • Do you need your documents to be available for a long time? • Do you need to comply certain government regulations like the HIPAA? • Are you concerned about your paper documents during natural disasters?
  • 6. Using A Document Scanning ServiceRealizing the huge potential of document scanning inOntario, the next move is to choose; - In-House Scanning; or - Outsource Scanning But you don’t want to spend on equipment and staffingresources.
  • 7.  Outside scanning service can be great for you. Vendors can provide a wide range of services tochoose from. Your employees will have more time to be productive. You can save time and money by outsourcing yourdocument scanning projects.
  • 8. • Kevin DArcy is VP of Sales and Marketing for MES Hybrid Document Systems, Ontarios leading document scanning and document management supplier. For more information about Document Management in Ontario, visit