Document Management Software:How Government Agencies Can Benefit
• Because government agencies deal with a massive amount of information,  document management software provides an excelle...
Document Management Software for File Management• Often managing files and correspondence is a manual process.  And managi...
Document Management Software for File Management• A major advantage of document management software is allowing multiple u...
Document Management Software for Information Distribution•Government agencies are required to distribute information to th...
Document Management Software for Automating Operations• Using sophisticated document management software, government agenc...
MES Hybrid Document Systems has been successfully supplying andsupporting such document scanning solutions in public and p...
FileDirector provides comprehensive functionality to suit any type andsize of organization.As an out-of-the-box technology...
Kevin DArcy is VP of Sales and Marketing for MESHybrid Document Systems, Ontarios leadingdocument scanning and document ma...
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Document Management Software: How Government Agencies Can Benefit

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Because government agencies deal with tons of information, document management software provides an excellent solution for streamlining a host of processes. The primary directive for most agencies is to provide efficient services to its taxpayers and citizens. At the same time, government entities need to comply with statutory obligations and regulations. For more information about Document Management Software, visit http://www.mesltd.ca.

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Document Management Software: How Government Agencies Can Benefit

  1. 1. Document Management Software:How Government Agencies Can Benefit
  2. 2. • Because government agencies deal with a massive amount of information, document management software provides an excellent solution for streamlining a host of processes.• The primary directive for most agencies is to provide efficient services to its taxpayers and citizens. At the same time, government entities need to comply with statutory obligations and regulations.• At its core, document management software captures information from documents and enables search capabilities. But file management is only the tip of the iceberg. These solutions must also automate workflows and processes.• Advanced document management helps government agencies with an array of functions, the most important of which include file management and information distribution.
  3. 3. Document Management Software for File Management• Often managing files and correspondence is a manual process. And managing any process by hand increases the risk of errors occurring.• Government agencies must manage a huge amount of internal and external correspondence. They must expertly handle file creation, storage, retrieval and tracking.• Fortunately, document management software exists to capture, organize, index, search and retrieve information, as well as manage workflow.• For paper documents, information is captured through scanning technologies. This scanned information, along with electronic documents and e-mail, is stored in a central repository. Once stored, the information can be organized into meaningful folder structures and attributes, such as dates, authors, subjects and more.
  4. 4. Document Management Software for File Management• A major advantage of document management software is allowing multiple users to access the same information. Based on established authorizations and approvals, users can participate in a chain of review for documents in certain workflow processes, and the software keeps track of all actions performed in each document.• Reporting is also available to help managers make decisions on information management.
  5. 5. Document Management Software for Information Distribution•Government agencies are required to distribute information to the public on aregular basis.•This information can include a variety of topics, including policy statements, agencyguidelines, news, knowledge and more.•To ensure critical information gets to the right audiences at the right times,document management can help capture, publish and share this informationthrough streamlined processes.
  6. 6. Document Management Software for Automating Operations• Using sophisticated document management software, government agencies can facilitate online applications.• These e-applications automate much of a government agency’s operations. For example, citizen applications for specific services can be accomplished electronically. Then, the software can capture the information in these submittals and simplify the entire process.
  7. 7. MES Hybrid Document Systems has been successfully supplying andsupporting such document scanning solutions in public and privateorganizations across Canada since 1971.The company offers a one-stop shop for everything from consulting,conversion services, hardware solutions, document scanning andelectronic/analogue document management systems.Its FileDirector document management software is one of the mostfeature-rich and innovative electronic systems on the market today.
  8. 8. FileDirector provides comprehensive functionality to suit any type andsize of organization.As an out-of-the-box technology, it offers a simple user interface thatmake it a refreshing alternative to complicated and costly, consultancy-driven applications or SharePoint solutions.FileDirector includes features such as integration, security, documentcapture, indexing, search and view, compliance and customization.
  9. 9. Kevin DArcy is VP of Sales and Marketing for MESHybrid Document Systems, Ontarios leadingdocument scanning and document managementsupplier. For more information about Document Management Software, visit http://www.mesltd.ca.
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