BOOST PRODUCTIVITY AND DRIVE
EFFICIENCY THROUGH ONLINE
COLLABORATION
PAUL BAMFORTH| COUNTRY MANAGER | 2013-04-30
3 PILLARS TO ORGANISATION SUCCESS
INFORMATION
MANAGEMENT COMMUNICATION
PROJECT
MANAGEMENT
KEY
IT TRENDS
EFFICIENCY
HIGHER PRODUCTIVITY
DEMAND
INCREASED
COMPETITION
ECOSYSTEMS
PARTNERS
STAKEHOLDERS
MULTIPLE
TEAMS
...
MULTIPLE
TEAMS
INTERNALLY
EXTERNALLY
BUSINESS TRENDS
AND CHALLENGES
EFFICIENCY
HIGHER PRODUCTIVITY
DEMAND
INCREASED
COMPET...
SOCIAL BUSINESS
TODAY’S WAY OF DOING BUSINESS
A SOCIAL ORGANISATION
COLLABORATES TAKES RAPID DECISIONS CREATES TRANSPAREN
HAS HIGH INNOVATION CREATES HAS HIGH INNOVATIO...
OPENNESS
TO
CHANGE
NEW SOCIAL
COMMUNICATION
TOOLS
NEW
MANAGEMENT
MINDSET
TO BECOME A SOCIAL ORGANISATION
YOU NEED:
WHY BECOME A
SOCIAL ORGANISATION?
McKinsey Global Institute, The rise of the networked enterprise: Web 2.0 finds its payda...
PROJECTS
IT´S THE WAY WE HAVE TO WORK TODAY
A PROJECT IS A TEMPORARY
SOCIAL SYSTEM
Understand how
people are motivated
Work towards
a common goal
Collaboration in the...
PROJECTPLACE
TODAY’S SOCIAL COLLABORATION TOOL
DOCUMENT
COLLABORATION
PROJECT
MANAGEMENT
COMMUNICATION
PROJECTPLACE
Social Collaboration in the Cloud
DOCUMENT
COLLABORATION
PROJECT
MANAGEMENT
COMMUNICATION
PROJECTPLACE
Project Management
SOCIAL DYNAMICS THROUGHOUT THE SER...
1. ROLLING-WAVE PLANNING
JIT, eliminate waste, adapt, plan to learn
2. LEAN, AGILE & KANBAN
Visualize Workflows, Control t...
What is a kanban board?
Kanban is derived from the Japanese words:
kan = visual signal, ban = card
Lean and Kanban is spreading from production and
product development to many industries and
business areas.
The Digital Kanban Board
- The most important Project Management Tool
• KANBAN IS VISUALIZING WORK
AND LIMIT WORK-IN-PROGRESS.
• VISUALISING WORK ALLOWS US TO
TRANSFORM OUR CONCEPTUAL
AND THRE...
COLLABORATIVE PLANNING REINFORCES
EFFICIENT PROJECT BEHAVIOUR
Group psychology and modern behaviour
science can explain wh...
CONTROL THROUGH
TRANSPARENCY IS A KEY
PRINCIPLE WITHIN LEAN,
AGILE AND SOCIAL BUSINESS
TRANSPARENCY PROVIDES MANAGEMENT
CO...
PROJECTPLACEKANBAN BOARDS
-AKANBAN-INSPIREDTOOLFORVISUALCOLLABORATIVEPLANNING
• Visual Collaborative Planning
• Enabled by...
COLLABORATIVE PLANNING
Manage commitments
Create transparency
Engage stakeholders
ROLLING-WAVEPLANNINGINTEGRATINGTHREEVISUALCOLLABORATIVEPLANNINGTOOLS
Project Complexity Deliverables/Milestones Gantt Char...
ROLLING-WAVEPLANNINGWITH
INTERACTIVETIMELINES&KANBANBOARDS
DOCUMENT
COLLABORATION
PROJECT
MANAGEMENT
COMMUNICATION
• Sharing, reviews
& version
management
• Drag ’n drop file
manage...
DOCUMENT
COLLABORATION
PROJECT
MANAGEMENT
COMMUNICATION
PROJECTPLACE
Document Collaboration
SOCIAL DYNAMICS THROUGHOUT THE...
SHARE & REVIEW DOCUMENTS
With easy, document-collaboration tools, all version-managed
files are stored in a single, secure...
DOCUMENT
COLLABORATION
PROJECT
MANAGEMENT
COMMUNICATION
PROJECTPLACE
Communication
SOCIAL DYNAMICS THROUGHOUT THE SERVICE
...
IMPROVE COMMUNICATION
Manage meetings, communicate, hold web conferences,
follow real-time conversation & activity feeds.
...
COLLABORATE ONLINE
Communicate, share documents and
manage projects with Europe’s leading
collaboration tool in the cloud.
BOOST PRODUCTIVITY
Build high-performance
teams across boundaries,
and reduce costs in IT,
administration and travel.
BUILD A SOCIAL ORGANISATION
Engage employees, customers
and partners with an all-in-one,
truly social collaboration tool.
SUCCEED WITH PROJECTS
Optimize your planning and
encourage true, people-centric
collaboration towards common goals.
OVER 850,000 USERS
IN MORE THAN
130,000 PROJECTS
Public Sector
Energy
Professional
Services
Manufacturing
Logistics
& Transportation
Health Care
& Pharma
Engineering
& Con...
WHY THE SWEDISH TRANSPORT
ADMINISTRATION CHOSE
PROJECTPLACE?
CHARLOTTA TINGSHAMMAR| 2013-04-30
The Swedish Transport Administration is
responsible for the construction, operation
and maintenance of all state owned roa...
BACKGROUND
Two authorities merged into one
• Vägverket and Banverket merge on April 1st, 2010
Geographical spread
• HQ in ...
CHALLENGES – OVERVIEW
EFFICIENCY
HIGHER
PRODUCTIVITY
AND CONTROL
STAKEHOLDER
PARTNERS
CONTRACTORS
OWNERS
MULTIPLE
TEAMS
IN...
CHALLENGES – STAKEHOLDERS
• NEED TO COMMUNICATE WITH
SEVERALSTAKEHOLDERS
SIMULTANEOUSLY
• NUMEROUSPLATFORMS FOR
PROJECTS W...
CHALLENGES – MULTIPLE TEAMS
MULTIPLE
TEAMS
INTERNALLY
EXTERNALLY
• INTERNAL MS SHAREPOINT ONLY
ALLOW INTERNAL USERS
• BOTH...
CHALLENGES – EFFICIENCY
EFFICIENCY
HIGHER
PRODUCTIVITY
AND CONTROL
• NO OVERVIEW OF ALL
PROJECTS WITH EXTERNAL
PARTICIPANT...
KEY REASONS FOR CHOOSING
PROJECTPLACE:
• Ease-of-use
• Allows simple, straight forward
communication
• Accessible anywhere...
WEST HERTFORDSHIRE HOSPITALS
NHS TRUST
ProjectPlace in Practice
Kyle McClelland
Associate Director – Strategic Developments
West Hertfordshire Hospitals NHS Trust
Introduction
• West Hertfordshire Hospitals NHS Trust
– Hemel Hempstead; St Albans; Watford
– Recent Major Transformative ...
ProjectPlace in West Herts
• Initially procured to support planned £320m
new build PFI Hospital
– Secure/ controlled shari...
ProjectPlace in West Herts
• Current Usage of ProjectPlace
– Still for projects, but also replacing internal drives
and re...
ProjectPlace in West Herts
• We’ve Seen Continuous Evolution of ProjectPlace:
– ProjectPlace Plug-in
– iPad/ iPhone App an...
ProjectPlace in West Herts
• Trust Evolving its Use Towards:
– Rolling out as Board Papers management solution
– Rolling o...
ProjectPlace in West Herts
• Our Learnings:
– Some compatibility issues with older browsers
• (NHS IT Programme only certi...
ProjectPlace in West Herts
• In Summary:
– We selected ProjectPlace as our Project ExtraNet
provider in 2005
– Every 3 yea...
THANK YOU AND ANY QUESTIONS?
PLEASE CONTACT ME AT
PAUL.BAMFORTH@PROJECTPLACE.COM
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  • Ever since the start in 1998, we’ve believed that the primary success factor for efficient project management is people communicating.Our tool was the first project management tool optimised for people; communication and cooperation was and still is at its epicentre.
  • Let’s take a look at the trends setting the scene for how people work and communicate today - Globalization; Mobility; Consumerization of IT; Security; Cloud adoption. Businesses and organizations are increasingly global today. Geographical boundaries - offices, companies, countries, get diffused when people have 24/7 access to information wherever they are.  The accelerating adoption of cloud services, securely available from both the office and mobile devices, contributes to this trend. It also contributes to one of the most powerful trends in the IT industry at the moment - Consumerisation of IT. Employees bring their own devices, buy their own software, and use it at work. Instead of preventing it, IT departments are expected to adapt and embrace this trend, often supported by top management. Why? Because it makes people more efficient and productive. In fact, the bring-your-own-device trend often started with top management as first iPad users in companies, realizing what personalized information access can do to efficiency.  These IT trends are fuelling each other in a speed that is about to dramatically change the way we manage businesses and organizations.  These trends are also at the very heart of the trends and challenges that organisations face today.
  • So let’s look at the main trends and challenges organizations are facing today. Ecosystems – businesses are not run in isolated production silos anymore. You need to engage and work directly with the best partners and the most important stakeholders and customers, ss if you were one organization. Otherwise you will miss opportunities, knowledge and speed.  This means that almost all information workers are part of multiple teams, internally and externally. This trend will increase in the future since companies need to become better at finding the best competence mix to stay competitive. Efficiency demand will continue to increase, every year, month and day. Someone else is always thinking of how your business can be done with higher productivity and competitive edge.  With all these business trends, there is only one way of doing business in the future. A way that is adapted to tomorrow’s reality where people, companies and businesses find their own ways regardless of the structures set.  This new way of doing business is…
  • Social Business. We believe that Social Business is today’s way of doing business. A Social Business embraces a change in the fundamental mindset of how business should be done. It’s a way of approaching your business that embraces a flatter and more transparent company culture and more collaborative, mobile and social technology in the workplace that helps companies turn into social organizations. A Social Business is not a business that relies on usage of social media tools, and it does not refer to a non-profit or philanthropic organization…
  • …on the contrary. Getting social is about increasing efficiency and growth by making the most out of people, technology and company assets, and by creating a transparent organizational culture that enables fast decision making and speeds up innovation. A study from the McKinsey Global Institute (“The Social Economy: Unlocking Value and Productivity Through Social Technologies”, 2012) shows that Social Business can increase the productivity of a salaried employee by 20-25 per cent.  Organisational transparency encourages, learns from and engages with its stakeholder. It does not ignore it. Why is it that many of us know more about what our friends on Facebook did last weekend than we know about our colleagues’ work? Transparency is a new mantra for leadership in order to create rich, empowered and successful organisations.  So, what is it exactly that you need to do in order to become a social organization?
  • To begin with, you need to implement and embrace new social communication tools and technologies, focusing on the end user experience in order to increase engagement. The software also needs to support flexibility in the work environment such as working away from the office and working off-office hours. It goes without saying that it needs to work on different types of devices such as mobile phones, smart phones, laptops and different kinds of tablets. But becoming a social organization is just as much a general change process in communication and collaboration culture. You must dare to become transparent, work across boundaries with all your stakeholders, try new things and take rapid decisions. Social Business management is all about shaping behaviour. Leaders of a social organisation need to be social, open to change, flexible and transparent if a transformation to a social organization will succeed. With their behavior they help legitimise the process.  Let’s find the proof by looking at some numbers…
  • (point to the stats as you speak)Statistics speak for themselves:According to the McKinsey Research Institute, we see arrows favourably pointing upwards, indicating:a proven 15 to 20 percent increase in revenue, customer satisfaction, innovation, employee satisfaction, partner satisfaction, and...a whopping 35 percent increase in access to knowledge: vital for raising their bar on efficiency, productivity… and innovation.And we see red arrows that favourably point downwards, indicating:15 percent less time spent on product development…and 20 percent less time on travel, and 20 percent less time ongetting products & services to market!
  • We believe the most important success factors for companies in the future is to work in projects.  People have been collaborating in projects since the beginning of time. But the way we handle information today has changed dramatically.In the old days, the only way to communicate was to talk face to face (or in a group). Today, anyone can share real-time information with an unlimited number of people. The market and competition is global, and is developing and changing in a speed that was unthinkable just decades ago. The real-time global information access means that competitive advantages only last for days, or in some industries even hours or minutes. It is therefore more important than ever, that we learn to define our most important goals, and pull together the right people, in the right time, to reach them. In other words: to collaborate in projects. Our COO met with an oil company in Norway who claimed that they don’t have any projects in place. In fact they run huge projects with multiple teams all the time. They just don’t call it that. Call it teamwork. Call it what you will, any organisedundertaking where you specify goals and objectives, define the scope, responsiblities and deadlines… IS a project!
  • We are today in a unique position where we have elaborated a project management environment allowing collaboration and communication between members in a modern and easy way. We do this through three main interconnectable areas: Project Management, Document Collaboration, and Communication. Projectplace is not about Social Media, it’s a part of Social Business. Obviously the two are connected to each other. Social media is about sharing experiences and giving feedback, and that’s exactly what we want in our professional life as well. Because it increases productivity, creates engagement and enables your team to work more goal orientated, when they can give feedback on ideas, document, meeting, plans, tasks, issues etc, to better manage their projects.
  • Let’s start with Project Management.
  • What is a Kanban board?Kanban is derived from the Japanese words: kan = visual signal, ban = card Originated from The Toyota Production System Kaizen/Kanban/  Leanproduction, lean product developmentWhat is so special with the ”to-do-board”? A to-do-list with columns?And is this not just for technical stuff? Thing engineers are doing? It is spreading fast to new business areas, organization types and industries ------------
  • Is this not just for technical stuff? Thing engineers are doing?Values, principles and methods is spreading like a wildfire. If you Google it you can see the concept in many industries, in healthcare in marketing departments, advertising agencies and even law firms.The interesting thing is that visual management techniques like Kanban Boards is even more beneficial in service and knowledge work. (The work is imaginary with very little direct physical representation). So kanban boards is spreading very fast within many type of work, and especially within project management.It is spreading so fast that the largest community for project leaders is changing name.....--------------------
  • Declaring thatgantt charts is no longer the most important PM tool.But lean & kanban is not new. Why is these kanban-inpired tools spreading so fast right now??The main ”spreading reason is
  • The key is the visablity (transparency) and the visualization in itself.Psychology, Behavior and neuroscience can explain why visual management tools like this is working so wellIt boils down to reducing complexity, improve communication and learning.But lets start with a real example ----------------- 
  • To explain what is happening here we need both traditional psykology and new behaviour science.Psycology:The Zeigarnik Effect promotes follow-through and Behaviour Science: Positive feedback from your peers re-enforces the beheviour.---->The zeigarnic effect –
  • Digital kanban boards gives managers and stakeholdersvisibility without hassles for the team (reducing organisational complexity, number of meetings, etc.). They also gives everybody in the team full insight into who is doing what and what is most important to do right now. This fosters accountability and enables individual initiatives, without managers losing control–it increases perceived control through transparency. Moreover, they eliminates turf wars since everyone has access to the same information. .....---------
  • We're taking some of what software teams have learned about lean methodology and agile development and bringing those concepts to the rest of the workplace.What we are aiming for is to simplify and generalise the visiual collaborative planning with ”card walls” like this an make them available in digital form to a broader base of project managers (marketing, construction, health care, logistics and the public sector of course).We belive tha digityal kanban boards represent a pradigmshift in project managemen, but do we no longer need gantt charts? (Visualazation of scheduled deliverebles and their dependencies). Well, we think that gantt-charts has a value in some types of project, especialy complex projects------------------
  • Collaborative planning, a social approach to project planning, focuses on sharing, transparency and communication for optimal execution to achieve the goal. Collaborative planning increases the chance of running a project more successfully by involving the stakeholders in the planning. Stakeholders can participate by helping team members to articulate the project's purpose, scope and goal as well as prioritise project steps and actions. Furthermore, involving team members in planning from the outset helps them better understand what the project is all about. Involvement from start to finish also augments commitment, motivation and engagement. Collaborative Planning not only makes online collaboration a truly social and engaging experience but it leads togreaterproject productivity. This, in turn, results in speedier and greater project ROI.
  • Projectplace is different and has allways been. We believe that efficent collaboration is key to succeed with projects!An our approch with The New Projectplace is to mix planning with execution. Connecting live gantt charts with social Kanban boards.Lets look at the our gantt chart approach again ------------->
  • And this is the way you can add (gantt-like) details to the Project Timeline. If you want to try this feature before we release it in end of march, please send me a mail and you will be invited to ”Collaborative Planning Advisors”--------Tracking of scheduled deliverables in real time. Will involve stakeholders...the customers of the project.----------------------
  • Let’s quickly look at what we offer through the three areas: Project Management provides Planning & work coordination, Project office support, Time & issue management, and Resource management. We’re very strong in document collaboration, sharing, reviews & version management, Drag ’n drop file management, MS Office & Desktop integration. Some of our clients get stuck here and only use document-sharing, which can get pretty expensive. There is sooo much more on offer when it comes to project management and our social communication tools. For true collaboration to work, you need good social communication tools, messaging, reporting & notifications, Web conferencing, Meeting management, Member & stakeholder management.
  • Ok, now it’s time to show you our Document collaboration tool that has helped thousands and thousands of customers during the years.
  • People sending e-mails to each other. Plans are not updated. People are not updated. Different versions of documents are circling. Difficulties to find accurate information, more importantly to GIVE accurate information. With Projectplace, you gather all information in one place. So people can collaborate around this in an efficient way. Wherever they are. On any online device. Involve your stakeholder here to get perfect alignment. Make a change in your project and your customers or board members can see and react on it.  With MS integration, you can easily drag and drop files between projects and desktop. You also have Plug-ins for general integrated file editing from any PC or Mac application, and for desktop shortcuts, drag ´n drop file and folder uploading/downloading.   
  • We claim that the people-centric approach and communication is at the heart of every successful project. This is why we’ve integrated communication features throughout the entire tool.
  • In summary, with our communications features you can for example manage meetings, do messaging, reporting & notifications, web conferencing, meeting management, member & stakeholder management. All this with Projectplace social tools that encourage collaboration between project stakeholders for best results.
  • We are today in a unique position where we have elaborated a project management environment allowing collaboration and communication between members in a modern and easy way, to enable communication, document sharing, and efficient project management. Projectplace social communication tools encourage true, people-centric collaboration, motivating and engaging teams.
  • Our enterprise-based collaboration tool meets the various demands - from management, IT and users. It helps users increase efficiency in teams and projects, both internally and externally.Furthermore, it helps organizations reduce TCO with an all-in-one cloud collaboration solution. Finally, you minimise IT, administrative & travel costs with our collaboration tool in the cloud.
  • The social planning features of Projectplace turn online collaboration into a people-centric environment, committing and engaging the entire organization, and thus helping turn organizations into social businesses.
  • Finally, Projectplace helps organizations optimise their planning through long, medium and short term planning perspectives. And our easy-to-use tools, people-centric features engage stakeholders at all times towards a common goal.
  • Projectplace is Europe’s leading provider of project collaboration tools in the cloud. Since 1998, we have been at the forefront of online collaboration development, driven by a people-centric approach as key to successful project management. The company’s collaboration tools have helped over 850,000 users on more than 130,000 projects motivate and engage their teams.
  • The value of Projectplace has been experienced by over 850,000 users on more than 130,000 projects worldwide. The majority of our customers are European companies and organisations from both the private and public sectors. The size of our client organisations range from small businesses to large, multi-national corporations. Half of our revenue comes from organisations with more than 500 employees.
  • Thank you!Now i open the floor for any questions./If time, you come up with a question, and ask them/
  • Public sector presentation final

    1. 1. BOOST PRODUCTIVITY AND DRIVE EFFICIENCY THROUGH ONLINE COLLABORATION PAUL BAMFORTH| COUNTRY MANAGER | 2013-04-30
    2. 2. 3 PILLARS TO ORGANISATION SUCCESS INFORMATION MANAGEMENT COMMUNICATION PROJECT MANAGEMENT
    3. 3. KEY IT TRENDS EFFICIENCY HIGHER PRODUCTIVITY DEMAND INCREASED COMPETITION ECOSYSTEMS PARTNERS STAKEHOLDERS MULTIPLE TEAMS INTERNALLY EXTERNALLY GLOBALISATION CONSUMERISATION OF IT CLOUD ADOPTION CLOUD ADOPTION MOBILITY SECURITY MOBILITY MOBILITY SE ECURITY CONSUMERISATION OF IT CLOUD ADOPTION GLOBALI SECURITY CONSUMERISATION OF IT MOBILITY GLOBALISATION MOBILITY CLOUD ADOPTION SECURITY CONSUMERISATION OF GLOBALISATION CLOUD ADOPTION MOBILITY SECURITY IT SEC
    4. 4. MULTIPLE TEAMS INTERNALLY EXTERNALLY BUSINESS TRENDS AND CHALLENGES EFFICIENCY HIGHER PRODUCTIVITY DEMAND INCREASED COMPETITION ECOSYSTEMS PARTNERS STAKEHOLDERS
    5. 5. SOCIAL BUSINESS TODAY’S WAY OF DOING BUSINESS
    6. 6. A SOCIAL ORGANISATION COLLABORATES TAKES RAPID DECISIONS CREATES TRANSPAREN HAS HIGH INNOVATION CREATES HAS HIGH INNOVATION HAS COLLABORATES ACROSS BOUNDARIES TAKES RAPID DECISIONS HIGH TAKES RAPID DECISIONS COLLABORATES ACROSS BOUND ARIES HAS HIGH INNOVATION CREATES TRANSPARENCY COLLA BORATES ACROSS BOUNDARIES HAS HIGH INNOVATION TAKES RAPID DECISIONS CREATES TRANSPARENCY HAS HIGH INNOVA
    7. 7. OPENNESS TO CHANGE NEW SOCIAL COMMUNICATION TOOLS NEW MANAGEMENT MINDSET TO BECOME A SOCIAL ORGANISATION YOU NEED:
    8. 8. WHY BECOME A SOCIAL ORGANISATION? McKinsey Global Institute, The rise of the networked enterprise: Web 2.0 finds its payday, December 2010. Access to knowledge Customer satisfaction Innovation Employee satisfaction Partner satisfaction Revenue Time to market Product Development Travel 35% 20%20%20% 18%15% -20%-20%-15%
    9. 9. PROJECTS IT´S THE WAY WE HAVE TO WORK TODAY
    10. 10. A PROJECT IS A TEMPORARY SOCIAL SYSTEM Understand how people are motivated Work towards a common goal Collaboration in the heart of project management
    11. 11. PROJECTPLACE TODAY’S SOCIAL COLLABORATION TOOL
    12. 12. DOCUMENT COLLABORATION PROJECT MANAGEMENT COMMUNICATION PROJECTPLACE Social Collaboration in the Cloud
    13. 13. DOCUMENT COLLABORATION PROJECT MANAGEMENT COMMUNICATION PROJECTPLACE Project Management SOCIAL DYNAMICS THROUGHOUT THE SERVICE MOBILE ACCESS FROM IPHONE, IPAD AND ANDROID SECURE ACCESS AND STORAGE OF DATA
    14. 14. 1. ROLLING-WAVE PLANNING JIT, eliminate waste, adapt, plan to learn 2. LEAN, AGILE & KANBAN Visualize Workflows, Control through Transparency, Kanban-inspired visual management tools 3. CUSTOMER-CENTRIC Stakeholder involvement increases perceived project value 4. ACTIVITY STREAMS New social technology can be used to shape effective behaviour. Why is this working? We are made for collaboration! 5. SOCIAL There is no turning back, PM best practice and theory will be based on behaviour science + new collaborative technology. It may not be labeled social, but it will be more social than ever. 5 NEW PROJECT BUZZWORDS
    15. 15. What is a kanban board? Kanban is derived from the Japanese words: kan = visual signal, ban = card
    16. 16. Lean and Kanban is spreading from production and product development to many industries and business areas.
    17. 17. The Digital Kanban Board - The most important Project Management Tool
    18. 18. • KANBAN IS VISUALIZING WORK AND LIMIT WORK-IN-PROGRESS. • VISUALISING WORK ALLOWS US TO TRANSFORM OUR CONCEPTUAL AND THREATENING WORKLOAD INTO AN ACTIONABLE, CONTEXT- SENSITIVE FLOW. (WE SEE WHAT WE ARE DOING.) • LIMITING OUR WORK-IN- PROGRESS HELPS US COMPLETE WHAT WE START AND UNDERSTAND THE VALUE OF OUR CHOICES. VISUALIZATION ACCELERATES LEARNING AND THE ABILITY TO PRIORITIZE
    19. 19. COLLABORATIVE PLANNING REINFORCES EFFICIENT PROJECT BEHAVIOUR Group psychology and modern behaviour science can explain why!
    20. 20. CONTROL THROUGH TRANSPARENCY IS A KEY PRINCIPLE WITHIN LEAN, AGILE AND SOCIAL BUSINESS TRANSPARENCY PROVIDES MANAGEMENT CONTROL WITH LESS OVERHEAD
    21. 21. PROJECTPLACEKANBAN BOARDS -AKANBAN-INSPIREDTOOLFORVISUALCOLLABORATIVEPLANNING • Visual Collaborative Planning • Enabled by new technology • Adding social features to the board
    22. 22. COLLABORATIVE PLANNING Manage commitments Create transparency Engage stakeholders
    23. 23. ROLLING-WAVEPLANNINGINTEGRATINGTHREEVISUALCOLLABORATIVEPLANNINGTOOLS Project Complexity Deliverables/Milestones Gantt Chart Kanban Boards
    24. 24. ROLLING-WAVEPLANNINGWITH INTERACTIVETIMELINES&KANBANBOARDS
    25. 25. DOCUMENT COLLABORATION PROJECT MANAGEMENT COMMUNICATION • Sharing, reviews & version management • Drag ’n drop file management • MS Office & Desktop integration • Planning & work coordination • Project office support • Time & issue management • Resource management • Messaging, reporting & notifications • Web conferencing • Meeting management • Member & stakeholder management PROJECTPLACE Social Collaboration in the Cloud SOCIAL DYNAMICS THROUGHOUT THE SERVICE MOBILE ACCESS FROM IPHONE, IPAD AND ANDROID SECURE ACCESS AND STORAGE OF DATA
    26. 26. DOCUMENT COLLABORATION PROJECT MANAGEMENT COMMUNICATION PROJECTPLACE Document Collaboration SOCIAL DYNAMICS THROUGHOUT THE SERVICE MOBILE ACCESS FROM IPHONE, IPAD AND ANDROID SECURE ACCESS AND STORAGE OF DATA
    27. 27. SHARE & REVIEW DOCUMENTS With easy, document-collaboration tools, all version-managed files are stored in a single, secure, virtual workplace, easy to find, share & review. With MS integration, just drag’n drop between the project and desktop to get instant, easy access, with document- management add-ons. Work anywhere, anytime, on any device with Projectplace mobile apps. DOCUMENT COLLABORATION
    28. 28. DOCUMENT COLLABORATION PROJECT MANAGEMENT COMMUNICATION PROJECTPLACE Communication SOCIAL DYNAMICS THROUGHOUT THE SERVICE MOBILE ACCESS FROM IPHONE, IPAD AND ANDROID SECURE ACCESS AND STORAGE OF DATA
    29. 29. IMPROVE COMMUNICATION Manage meetings, communicate, hold web conferences, follow real-time conversation & activity feeds. Projectplace social communication tools encourage true, people-centric collaboration, motivating and engaging teams. Update members & stakeholders with automated progress reports and notifications. COMMUNICATION
    30. 30. COLLABORATE ONLINE Communicate, share documents and manage projects with Europe’s leading collaboration tool in the cloud.
    31. 31. BOOST PRODUCTIVITY Build high-performance teams across boundaries, and reduce costs in IT, administration and travel.
    32. 32. BUILD A SOCIAL ORGANISATION Engage employees, customers and partners with an all-in-one, truly social collaboration tool.
    33. 33. SUCCEED WITH PROJECTS Optimize your planning and encourage true, people-centric collaboration towards common goals.
    34. 34. OVER 850,000 USERS IN MORE THAN 130,000 PROJECTS
    35. 35. Public Sector Energy Professional Services Manufacturing Logistics & Transportation Health Care & Pharma Engineering & Construction Financial Services Telecom & Media
    36. 36. WHY THE SWEDISH TRANSPORT ADMINISTRATION CHOSE PROJECTPLACE? CHARLOTTA TINGSHAMMAR| 2013-04-30
    37. 37. The Swedish Transport Administration is responsible for the construction, operation and maintenance of all state owned roads and railways. They also develop long-term plans for the transport system on road, railway, sea and flight.
    38. 38. BACKGROUND Two authorities merged into one • Vägverket and Banverket merge on April 1st, 2010 Geographical spread • HQ in Borlänge and region offices in 6 cities across Sweden, Luleå, Gävle, Stockholm, Eskilstuna, Göteborg och Kristianstad Methodologies and governance • Alignment • Control and common workspace for internal collaboration and projects, Sharepoint • Enabling control and ONE common workspace for collaboration and projects with external participants
    39. 39. CHALLENGES – OVERVIEW EFFICIENCY HIGHER PRODUCTIVITY AND CONTROL STAKEHOLDER PARTNERS CONTRACTORS OWNERS MULTIPLE TEAMS INTERNAL/ EXTERNAL
    40. 40. CHALLENGES – STAKEHOLDERS • NEED TO COMMUNICATE WITH SEVERALSTAKEHOLDERS SIMULTANEOUSLY • NUMEROUSPLATFORMS FOR PROJECTS WITH EXTERNAL PARTICIPANTS • ISSUES– DIFFERENT TOOLS LACK ABILITY TO ENABLE GOOD COLLABORATION STAKEHOLDERS PARTNERS CONTRACTORS OWNERS
    41. 41. CHALLENGES – MULTIPLE TEAMS MULTIPLE TEAMS INTERNALLY EXTERNALLY • INTERNAL MS SHAREPOINT ONLY ALLOW INTERNAL USERS • BOTH INTERNAL AND EXTERNAL MEMBERS IN SERVERAL PROJECTS • SECURITY IMPOSSIBLE TO VERIFY
    42. 42. CHALLENGES – EFFICIENCY EFFICIENCY HIGHER PRODUCTIVITY AND CONTROL • NO OVERVIEW OF ALL PROJECTS WITH EXTERNAL PARTICIPANTS • NO COSTCONTROL • NO QUALITYCONTROL OF PERFORMANCE ACCORDING TO SET METHODOLOGY
    43. 43. KEY REASONS FOR CHOOSING PROJECTPLACE: • Ease-of-use • Allows simple, straight forward communication • Accessible anywhere, on any device • Consistent, integrated methodology when working with external parties. • Professional Service available to support implementation and customization • Security certified, ISO 270001 • Framework agreement for Public Sector available to speed up purchasing process and secure low cost “Focus on usability and communication vital when Trafikverket is implementing a project and collaboration tool.”
    44. 44. WEST HERTFORDSHIRE HOSPITALS NHS TRUST
    45. 45. ProjectPlace in Practice Kyle McClelland Associate Director – Strategic Developments West Hertfordshire Hospitals NHS Trust
    46. 46. Introduction • West Hertfordshire Hospitals NHS Trust – Hemel Hempstead; St Albans; Watford – Recent Major Transformative Service Change – Partnership Working • Associate Director – Strategic Developments – Strategic Projects – Major Projects – Minor Projects – Property – Space Management
    47. 47. ProjectPlace in West Herts • Initially procured to support planned £320m new build PFI Hospital – Secure/ controlled sharing of documentation with external Consultancies – Avoidance of firewall attachment size limits – Avoidance of firewall word blocker – Enabling working from home/ remote working
    48. 48. ProjectPlace in West Herts • Current Usage of ProjectPlace – Still for projects, but also replacing internal drives and reducing use of our constrained VPN – Running c30 live projects – Supporting Watford Health Campus procurement & delivery – Reducing storage volumes due to duplicated files – Allowing links in emails to large files, not the 50MB file to 3,500 people – Version management and history
    49. 49. ProjectPlace in West Herts • We’ve Seen Continuous Evolution of ProjectPlace: – ProjectPlace Plug-in – iPad/ iPhone App and recently opening in “other” Apps – Move towards “Social Networking” approach • But PP allows “take it or leave it” – Kanban Boards – SaaS model • Incremental upgrades and roll-out – “ProjectPlace Ideas” – very responsive. – Help and on-line training feedback very good
    50. 50. ProjectPlace in West Herts • Trust Evolving its Use Towards: – Rolling out as Board Papers management solution – Rolling out as a “Trust wide” document sharing platform (in preference to own shared network servers) – Licence and Trust infrastructure free VPN for remote working
    51. 51. ProjectPlace in West Herts • Our Learnings: – Some compatibility issues with older browsers • (NHS IT Programme only certified to IE7). – Successful implementations have a FULL document management protocol agreed BEFORE commencement – A system administrator is useful when the programme of projects grows
    52. 52. ProjectPlace in West Herts • In Summary: – We selected ProjectPlace as our Project ExtraNet provider in 2005 – Every 3 years we check the market – We haven’t found anything else that offers the same combination of USABLE functionality and price offered by PP
    53. 53. THANK YOU AND ANY QUESTIONS? PLEASE CONTACT ME AT PAUL.BAMFORTH@PROJECTPLACE.COM

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