CSA Z1600 Standard & School Emergency Management

CSA Z1600 - Standard for Emergency Management What does CSA Z1600 means for your (university, college, school) emergency management program? Strategy Institute Conference Presentation- October 2009 Canadian Standards Association - Ron Meyers Mackay Emergency Management Consulting Inc. – William F. MacKay

Presentation Outline

Introduction

Presenters Background & Experience

EM Standards & Other Conference Topics

Overview – EM Standards Development

CSA Z1600 Emergency Management Standard

Best Practices / New Technologies

Opportunities

Conclusions

Introduction

Emergencies are a reality at universities colleges and schools. That risk must be acknowledged and we must plan to respond effectively.

Introduction

Responding to university, college and school emergencies can be challenging because

Large number of persons involved

Parents and others concern for students

High level of media interest

Students extensive use of social media

Introduction

High expectation for a well managed response

www.schoolsecurity.org

Presenters Background & Experience

William MacKay

30+ years oil and chemical industry emergency management

Emergency management consulting

Emergency public notification

School related activities

OSBIE

OASBO

ASTM

Ron Meyers

Project Manager, Canadian Standards Association.

Responsible for Standards in the areas of emergency management, security and risk management (Z1600)

Represents CSA interests in activities involving federal and provincial governments, committees, councils, investigations and professional organizations.

EM Standards & Other Conference Topics

Why spend time on standards when we already face so many pressing issues?

EM standards provide the glue that binds programs together to ensure ongoing operation

Standards ensure management systems are in place to validate programs are working as planned and provide for continuous improvement

EM Standards & Other Conference Topics 6.5 – incident management Incident Command system 6.8 – facilities; physical / virtual Campus emergency management – virtual EOC 6.7 – operational procedures 7.0 - exercises Lockdowns – real and staged 4.5 – laws and authorities Legal obligations – contagious diseases 6.6.7 – crisis communication Shooters – media sensationalism 4.3 - advisory committee coordinating role H1N1 – challenges collaborating with stakeholders CSA Z1600 Reference Conference Topic

EM Standards & Other Conference Topics 7.0 – exercises, evaluations, corrective action Testing your EM plan 6.6.7 – crisis communication University crisis planning 7.3 – post incident analysis 7.4 – corrective action Campus dorm fire – lessons learned 6.1 – prevention & mitigation 6.2 – resource management Police presence in schools Strategies re gangs 5.1 – hazard identification and risk assessment Proactive threat assessment 4.1 – leadership & commitment 4.2 – program coordinator Emergency manager’s role - visibility CSA Z1600 Reference Conference Topic

Overview – EM Standards Development

Guidance for developing and evaluating emergency management programs is more readily available today than in past

Proliferation of standards may be confusing but there are more similarities than differences

NFPA 1600 - http://www.nfpa.org/assets/files/pdf/nfpa1600.pdf

EMAP - http://www.emaponline.org/

BSI 25999 - http://www.bsi-global.com/en/Shop/Publication-Detail/?pid=000000000030169700

CSA Z1600 - http://www.shopcsa.ca/

ASTM developing school specific standard

http://www.astm.org/DATABASE.CART/WORKITEMS/WK8908.htm

CSA Z1600 - Development

Undertaken in cooperation with Public Safety Canada

Developed through consensus by technical committee and public review

Based on NFPA 1600 with input from other developing standards worldwide

Written specifically to reflect the Canadian environment

Issued in 2008 – fast track review 2009

CSA Z1600 - Development

Comprehensive / integrated approach

All Hazards - Risk Based

Provides the BENCHMARK to assess existing and develop new programs

Provides reference to Canadian EM/BCP organizations and informational resources

Reflects the convergence seen over the past 10 years of public and private sector planning efforts

Designed around the management system/continuous improvement model

6. Implementation 6.1 Prevention and Mitigation 6.2 Resource Management 6.3 Mutual Aid / Mutual Assistance 6.4 Emergency Response 6.5 Incident Management 6.6 Communications and Warning 6.7 Operational Procedures 6.8 Facilities 6.9 Training 6.10 Business Continuity 6.11 Recovery 1. Scope 1.1 Scope 1.2 Purpose 1.5 Application

5. Planning

5.1 Hazard Identification, Risk Assessment and Business Impact Analysis

5.2 Planning Process

5.3 Common Plan Requirements

8. Management Review 8.1 Periodic management review 8.2 Continuous Improvement Emergency Management and Business Continuity CSA Z1600 7. Exercises, Evaluations, and Corrective Actions 7.1 Periodic reviews, testing and exercises 7.2 Testing essential and interrelated elements 7.3 Post incident analysis and reports, lessons learned 7.4 Corrective action 4. Program Management 4.1 Leadership and Commitment 4.2 Program Coordinator 4.3 Advisory Committee 4.4 Program Administration 4.5 Laws and Authorities 4.6 Financial Management

Reference Publications

3. Definitions

Communication / emergency notification

Carleton University

Communication / emergency notification

Humber College

Jack Gelber - Sales Director Canada [email_address] 905-482-3933 www.everbridge.com

Don’t come without challenges!

Opportunities

Opportunities for individuals, organizations, associations to use available resources and influence development of additional resources

Use CSA Z1600 to evaluate existing emergency management programs to identify improvement opportunities

Self assessment

Peer assessment

Consultant assessment

CSA compliance audit tool

Provide input to developing standards

Z1600 public comment period

Z1600 technical committee membership – Ron Meyers

NFPA 1600 public comment period

ASTM WG 8908 input / membership

Opportunities

Opportunities for individuals, organizations, associations to use available resources and influence development of additional resources

Develop / support development of guidelines for implementing Z1600 in universities, colleges and schools

Develop / support development of on line community to facilitate collaboration for implementing Z1600 in universities, colleges and schools and sharing best practices

www.igloosoftware.com

Conclusions