Using GoogleDocsCollaborative creation and cloud computing By Emily Mross
Creating an accountIf you currently have a Gmail account, you have access to GoogleDrive,and therefore, GoogleDocs, without having to make a new account. Loginto your Gmail account and select GoogleDrive from the navigation bar,or log into GoogleDocs with your Gmail account.
Creating an accountIf you do not have a GoogleDocs account, creating a new one is simpleand free. Visit docs.google.com and select “Sign Up”.
Creating a new accountFill out the fields to register an account. You can create a Gmail account,or use a current email address. It can be beneficial to just create a Gmailaccount, because you can manage many types of collaborative Googlesoftware from one account more easily.
Docs ListWhen you log in, GoogleDrive (which is a part of GoogleDocs) will showa list of all of the Docs you have created, listed by date last modified.You can select a Doc to work on from this list, or creat a new one, orupload a document from your computer.
Creating a new DocSelect “Create” and a dropdown menu will appear. You can choose fromDocument (similar to Microsoft Word), Presentation (PowerPoint),Spreadsheet (Excel), Form, or Drawing. If you can use basic MicrosoftOffice tools, using GoogleDocs will not be difficult. You can also chooseto make a folder to group related Docs together.
Uploading a DocSelect the upward arrow to upload files to GoogleDocs. These can be inany file format, because of GoogleDrive. Drive acts as a cloud storagespace for your files. You can access them and download them to anycomputer with an internet connect. Be aware, however, that only basicfile formats (doc, xls, ppt, pdf, jpeg, etc.) can be opened withinGoogleDocs. Files from specialized software will likely not open.
Uploading a DocSelect the document or folder you would like to upload using the filebrowser.
Uploading a DocThe file uploader will appear in the bottom right corner of your screen,and keep track of the uploading progress. You can upload multiple filesat the same time. They will be added to your main screen whenuploading is complete.
NoodleTools and GoogleDocsStudents can also work on projects created in NoodleTools throughGoogleDocs. Select the Paper button in the navigator to get started.
NoodleTools and GoogleDocsNoodleTools will prompt you for permission to log into your GoogleDocsaccount, and then it will create the document for you, using the title setup earlier in NoodleTools. This document can then be re-accessed fromboth NoodleTools, by selecting Paper, or from your main page onGoogleDocs
CollaborationThere are two ways to share your Doc. The blue share button on the topright of the screen, and another share option under File. After a Doc isshared, you can use Email Collaborators, also found under file, to sendinformation to other users of the Doc.
Tracking workUsing Track Revision History, also found under file, you can view whoedited a document and when. This can be helpful in monitoring groupwork on shared documents, because you will be able to see whoaccessed the document, when they accessed it, and what they did.
Other ways to shareSeveral other Share options can be found on the File menu. You candownload the file in several different formats as needed. Documents canalso be emailed as an attachment directly from the Doc page byselecting Email as an attachment.