D Operations

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Moye, Operations, Conservation Trust Funds

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D Operations

  1. 1. Operations Basic Training on Conservation Trust Funds Cape Town, South Africa March 31 – April 2, 2009
  2. 2. Standard Operational Procedures • An operational manual defines financial and administrative procedures for the day-to-day operations of a CTF • Based on the CTF’s by-laws and accounting and labor laws in the host country • Ensures consistent performance of a CTF.
  3. 3. Operational Manual Full fledged document Defines staff roles and responsibilities Sets a uniform of standards for staff and project selection Should allow for modification as needed
  4. 4. CTF Staff Composition should have An Executive Director with support staff Clearly defined staff roles and expectations
  5. 5. Key Documents Strategic Plan Annual Work Plan Operating Budget Technical and Financial Reports
  6. 6. Administrative Costs For most CTFs, administrative costs range from 10-20% of their total annual budget Donors often include a limit on administrative costs as a condition in their grant agreement Important to define what costs are considered administrative costs
  7. 7. Accounting and Auditing Most donors require an independent annual audit by an internationally recognized accounting firm
  8. 8. Case Study: Caucasus Protected Areas Fund Regional Fund (Armenia, Azerbaijan, Georgia) Area includes 80 protected areas All operational duties handled by Fund Director Maintaining low administrative costs is a priority
  9. 9. Case Study: The Brazilian Biodiversity Fund Country-specific Fund (Brazil) Supports 60 protected areas Operational duties are handled by a staff of 65 (77 with ARPA) Administrative costs = 15 % (2007)
  10. 10. Questions What happens when a CTF is not given a passing grade by an independent auditor? Why is it important for to maintain low administrative costs?

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