Microsoft Outlook Xp Essentials

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Microsoft Outlook Xp Essentials

  1. 1. Microsoft Outlook XP Essentials
  2. 2. Introductions
  3. 3. Occupational Health and Safety
  4. 4. Today’s learning outcomes <ul><li>Be familiar with additional features for managing your email </li></ul><ul><li>Store business contacts and create distribution lists </li></ul><ul><li>Use Outlook’s calendar feature </li></ul><ul><li>Schedule meetings through Outlook </li></ul><ul><li>Work with tasks </li></ul>
  5. 5. Additional Mail Features
  6. 6. Streamlining outgoing emails <ul><li>Quick attachments </li></ul><ul><li>Read and delivery receipts </li></ul>
  7. 7. Strategies for dealing with e-mail <ul><li>Marking as read/unread </li></ul><ul><li>Message flags </li></ul>
  8. 8. Is it possible to retrieve e-mail?
  9. 9. The professional touch <ul><li>Drafts </li></ul><ul><li>Signatures </li></ul>
  10. 10. Handling absences and sharing email access <ul><li>Out of office assistant </li></ul><ul><li>Access delegation </li></ul>
  11. 11. Mailboxes and folders <ul><li>Shared mailboxes </li></ul><ul><li>Personal folders </li></ul>
  12. 12. Using Contacts
  13. 13. Contacts in Outlook <ul><li>Quick access to Departmental emails </li></ul><ul><li>Managing business contacts </li></ul><ul><li>Distribution lists </li></ul>
  14. 14. Using the Calendar
  15. 15. The Calendar in Outlook <ul><li>Calendar views </li></ul><ul><li>Appointments </li></ul><ul><li>Events </li></ul>
  16. 16. Scheduling Meetings
  17. 17. Meetings in Outlook <ul><li>Meeting and resource requests </li></ul><ul><li>Group schedules </li></ul>
  18. 18. Working with Tasks
  19. 19. Tasks in Outlook <ul><li>What are tasks? </li></ul><ul><li>Creating/changing tasks </li></ul><ul><li>Task requests </li></ul><ul><li>Scheduling a task in the calendar </li></ul>
  20. 20. After today… <ul><li>Follow up on action items </li></ul><ul><li>Refer to support material as needed </li></ul>

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