With retrospective conversion, OSUL moved from our public card catalog to our online catalog, OSCAR. The public card catalog was eventually disposed of leaving the only historical information on the shelflist cards. Even though the growth of shelflist ended in 1995, the use of the shelflist behind the scenes has continued. Many of the cards in the shelflist have the same information as the main entry cards including the subject and added entries. Other cards have all of the information through the collation (300 field) and the series field, if needed (4xx field). Even the short cards have the call number and some version of the author and title. Some cards even have the accession number (instead of copy 1), which can be matched with the numbers found in some of the books themselves. The shelflist cards give holdings and indicate which copies have been withdrawn (up until the time that the paper shelflist was closed). For monographic sets, these cards also contain penciled-on information about the holdings, the titles of added volumes and the dates or volumes that have been added later. For serials and analytics, the cards have penciled-on labeling information, including whether or not a serial should be analyzed and some serial shelflist cards have the phrase &quot;see serial record&quot; stamped on them. Other very useful information found in the shelflist includes the cards that have specific classification directions on them. For example: PZ3 is a class number not to be used. Books which LC puts in PZ3 are to be classed in PR, PS, etc. In the case of JF1351 O4, book number O4 is reserved for Policy paper (Ohio State University. School of Public Administration) location: Business Library. The shelflist also has cards for the AH and El classifications, tracing files for analyzed serials and msets, and full sets of cards for some withdrawn titles. Because the cards are rich in historical data, they are used by staff to resolve reinstatements, series and analytic problems, retrocon activities, and reclassification issues. The shelflist also serves as a research source and as an historical document. It reflects acquisitions made in earlier years, local cataloging decisions, rules and regulations of Technical Services over several decades, as well as changes in cataloging standards.
In January 2007 a team consisting of Sherab Chen, Barbara Dunham, and Melanie McGurr was formed to investigate the digitizing of The Ohio State University Library shelflist used primarily by staff in Technical Services (primarily by Cataloging, SRI cataloging, and Special Collections). The shelflist is the cards housed in several cases along the walls of the open work area in the Ackerman Library. The shelflist serves not only as an inventory of materials held by the library at an earlier time but also specific information about those materials.
The Use of the Shelf List in the 21st Century
The Ohio State University Libraries
Coordinator of Authority Control & Database Maintenance
Dunham and McGurr Sub Reason Call # Comment D Is there a record on the shelf list for this call # AC8.L95 Brief Bib--needs original work D AH book looking for record in the shelf list AH1516.D63 No card for specific piece C Book no in OSCAR B29.S25 Needs full bib D No record in OSCAR, shelf card shows it is Arabic BJ1291 book given to Arabic cataloger C Reinstate BM522.81 Short bib G Check cat record for 1642 petition DA412 Bib record in OSCAR incorrect D Which call # is correct DD1781 book recataloged with correct call # C Same title with with 2 different call #s DD901.C7 Need information to distinguish the works D Short Bib in OSCAR DK195 Full bib created from card D Index to a serial needs call # DR381 Duplicate records found C 2 editions with different call #s DS156 need more information for full bib F checked call # to see if item was withdrawn EI83.8 referred to cat for reinstatement