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Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
Personal Time Management
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Personal Time Management

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One of the most important skills to develop in your career is time management. Check out this presentation for tips on how you can improve your personal time management skills. …

One of the most important skills to develop in your career is time management. Check out this presentation for tips on how you can improve your personal time management skills.

Even if you walk away with just one tip, it’ll be worth your time.

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Transcript

  • 1. Personal Time Management Michael Papasevastos
  • 2. TIME MANAGEMENT IS IMPORTANT • Increase productivity • Maximize your ROTI • Improve your organization • Increase your happiness • Increase others happiness
  • 3. KNOW THYSELF • What drives me? • How do I spend my time? • What would I like to change? • What is important to me? • What time of the day am I at my best? • What do I want to be remembered for? • What will I regret not having done?
  • 4. Effort Outcomes Situation
  • 5. PERSONAL TIME MANAGEMENT TIPS (In no particular order)
  • 6. TIP: DETERMINE DESIRED OUTCOMES • What three things do I want to accomplish this [TIME PERIOD]? • “Rule of Three” from J.D. Meier’s “Getting Results the Agile Way” • Outcomes for work • Outcomes for everything else that is important to you • Outcomes are results or achievements, not tasks • Keep a daily, weekly and long-term plan • Shaping time to your vision
  • 7. TIP: DETERMINE DESIRED OUTCOMES
  • 8. TIP: USE LISTS • Write down only the things that matter • Add outcomes to the top of your list • Use outcomes to drive actions/tasks • “What’s the next actionable step?” • Make your lists accessible • Avoid long lists • Check and prune regularly • Value is in helping you prioritize
  • 9. TIP: USE LISTS
  • 10. TIP: SCOPE TASKS • Use level-of-effort estimates • Not too small, not too big • Purpose is for time allocation • TARDIS the effort for unknown tasks • Know when to stop and when to extend • Decide up-front
  • 11. TIP: SCHEDULE STUFF • Use your calendar! • Not just for meetings • Lets others know • Book time with yourself • Do hardest tasks when most alert • Give yourself time to get to meetings • Use ticklers to de-clutter your list • Use color categories to enable at- a-glance info
  • 12. TIP: SCHEDULE STUFF
  • 13. TIP: DON’T PROCRASTINATE • Don’t wait • Work your list when it makes sense • Do it, even if you get it wrong the first time • If you never get to it, get rid of it • Prune, prune, prune
  • 14. TIP: PRIORITIZE ACCORDINGLY • Relevancy • Timeliness • Dependencies • Leveragability • Clarity • Reliance
  • 15. TIP: MANAGE EMAIL • Prune your inbox • 2 – 5 minutes “compute time”/email • Short (not curt) emails  • Relevant info on top • Check at set times • Is face-to-face better? • IM?
  • 16. TIP: ELIMINATE INTERRUPTIONS • Assess your environment • What are the ways you personally get interrupted? • Buy yourself a good pair of headphones • Turn off Outlook • Set your online status • Remain flexible and opportunistic
  • 17. TIP: TRACK AND ADJUST • Where did your time go? • Keep a log • Reflection and adjustment • J.D. Meier’s “Monday vision, daily outcomes, Friday reflection” • Do you need to adjust your tasks? • Do you need to adjust your approach?
  • 18. TIP: KNOW WHEN TO STEP AWAY • Blocks of time + mental rest stops • Rested mind = productive mind • Multitask less mentally taxing items • Mind continues to work • Shower insight • Use your vacation
  • 19. TIP: EFFICIENT LEARNING • Trickle knowledge • No such thing as wasted time • Consider ROI of Knowledge • Digital media • Keep notes tidy • Lunch and Learn! • Teach to learn
  • 20. “Yesterday is history. Tomorrow is a mystery. Today is a gift. That's why it is called the present.” Alice Morse Earle Or Master Oogway from Kung Fu Panda
  • 21. THANK YOU FOR YOUR TIME!

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