Introduction To Project Management Megat

Project Management Day 1 / S1

INTRODUCTION TO PROJECT MANAGEMENT MODULE 1 by: DREAMSOFT (M)SDN BHD http://www.thedreamsoft.com [email_address]

table of contents
What is Project
Projects vs. Operational Work
What is Project Management
Story: Why project fail?
Understanding Project Life Cycle
Understanding Project Stakeholders
21st Project Management [Triple Constraint]
Technique: Creative Thinking
Creativity
Three Components of Creativity
The Paradoxical Characteristics of Creative Groups
Tools for Defining Problems and Creating New Ideas
Creating a Creative Climate
Project Initiation

What is Project
Project Characteristics
Temporary: means that every project has a definite beginning and a definite end.
Unique Products, Services or Results: A projects creates unique output, which are products, services or results.
Progressive Elaboration : means developing in stages and continuing by increments.

Projects vs. Operational Work
Projects and operations differ primarily in that operations are ongoing and repetitive, while projects are temporary and unique

What is Project Management
Project Management is the application of:
Knowledge,
skills,
tools and technique
to perform project activities .

What is Project Management..+
Project activities is a process of :
Initiation,
Planning,
Executing,
Monitoring and controlling and
Closing.

exercise 1
wedding planner
rules (30 minutes)
prepare the wedding plan from start to end.
Write down the detail programme

Project Life Cycle
Project Life Cycle defines the phases that connect the beginning of a project to its end.
PLC inputs:
what technical work to do in each phase
when the output are to be generated in each phase
who is involved in each phases
how to control and approve each phases

Understanding Project Life Cycle Project Initiation Project Execution Project Planning Project Closing Project Definition Project Review Monitoring & Control Detailed Planning

Level of Activity and Overlap of Process Groups Over Time

Understanding Project Stakeholders
Stakeholders are the people involved in or affected by project activities.
include:
Project sponsor
Project manager
Project team
Support staff
Customers
Users
Suppliers

A stakeholder analysis helps identify:
Which individuals or organizations to include in your project
What roles they should play and when
What the stakeholders need from the project
What the project needs from the stakeholders
Who to build and nurture relationships with
Who to inform and consult about the project

How to do stakeholders analysis
brainstorm to identify stakeholders
prioritize the stakeholders
determine the needs of the stakeholders
document the needs of the stakeholders in a stakeholders analysis planning document

Influence / Interest Grid high low INFLUENCE INTEREST low high KEEP SATISFIED MANAGE CLOSELY MONITOR Minimum effort KEEP INFORMED

The Triple Constrain
Every project is constrained in different ways by its:
Scope goal: What work will be done?
Time goals: How long should it take to complete?
Cost goals: how much should it cost?

21st Project Management [Triple Constraint] scope cost time

Thinking Skills - Creative

Contents
Creativity
The Paradoxical Characteristics of Creative Groups
Tools for Defining Problems and Creating New Ideas

Creativity

What is Creativity? Creativity Bringing into existence an idea that is new to you Innovation The practical application of creative ideas Creative Thinking An innate talent that you were born with and a set of skills that can be learned, developed, and utilized in daily problem solving

What is Creativity? Creative solutions are more than ideas - they must work in the real world. A creative solution has three attributes:
It is new (otherwise it would not be creative).
It is useful , in that it solves the problem (otherwise it would not be a solution).
It is feasible , given the messy real world constraints like money and time.

Types of Innovation
Business Model Innovation involves changing the way business is done in terms of capturing value e.g. HP vs. Dell, hub and spoke airlines vs. Southwest
Process Innovation involves the implementation of a new or significantly improved production or delivery method.

Types of Innovation
Product Innovation , involves the introduction of a new good or service that is new or substantially improved. This might include improvements in functional characteristics, technical abilities, ease of use, or any other dimension.
Service Innovation , is similar to product innovation except that the innovation relates to services rather than to products

Three Components of Creativity Expertise Motivation Creative Thinking Skills Creativity

Three Components of Creativity Expertise Motivation Expertise is, in a word, knowledge – technical, procedural, and intellectual Not all motivation is created equal. An inner passion to solve the problem at hand leads to solutions far more creative than do external rewards, such as money.

Three Components of Creativity Creative Thinking Skills Creative thinking skills determine how flexible and imaginatively people approach problems.

The Paradoxical Characteristics of Creative Groups Beginner’s Mind Freedom Play Improvisation Experience Discipline Professionalism Planning

Myths about Creativity
The smarter you are, the more creative you are
2. The young are more creative than the old 3. Creativity is reserved for the few – the flamboyant risk takers 4. Creativity is a solitary act 5. You can’t manage creativity

Tools for Creating New Ideas

Tools for Creating New Ideas Attribute Listing Brainstorming Visioning Tools for Creating New Ideas

Attribute Listing Attribute Listing
Use Attribute Listing when you have a situation that can be decomposed into attributes - which itself can be a usefully creative activity.
Particularly useful with physical objects. You can use it elsewhere, too.
Highly rational style. Suitable for people who prefer analytic approaches. Good for engineering-type situations.

Attribute Listing
For the object or thing in question, list as many attributes as you can.
It can also be useful to first break the object down into constituent parts and look at the attributes of each part in question.
Attribute Listing

Attribute Listing
For each attribute, ask 'what does this give'? Seek the real value of each attribute. It is also possible that attributes have 'negative value' -- i.e.. they detract from the overall value of the object.
Finally look for ways in which you can modify the attributes in some way. Thus you can increase value, decrease negative value or create new value.
Attribute Listing

Attribute Listing
Attribute Listing works as a decompositional approach, breaking the problem down into smaller parts that can be examined individually.
All things have attributes which are sometimes overlooked. By deliberately focusing on these, you can find new ways to be creative.
Attribute Listing

Brainstorming Brain-storming
Brainstorming is probably the best-known creative tool.
It can be used in most groups, although you will probably have to remind them of the rules.
It is best done using an independent facilitator who manages the process (so the group can focus on the creative task).
Typically takes around 30 minutes to an hour.

Brain-storming
Brainstorming Rules :
No criticism or debate
Quantity over quality
Freewheel
Combine and improve
Brainstorming

Brain-storming
Brainstorming works when people use each other's ideas to trigger their own thinking. Our minds are highly associative, and one thought easily triggers another.
If we use the thoughts of others, then these will stop us getting trapped by our own thinking structures.
Brainstorming

Visioning Visioning
A vision is a 'motivating view of the future'. It creates pull. It gives direction.
Imagine brilliant and innovative future. Think about what you are trying to achieve.
Go out into the future. Look around and see what is there.

Visioning Visioning
Use dynamic and emotive words to paint motivating pictures. Use words like 'sharp', 'now' and 'value'.
Phrase it in the present tense to make it more immediate. Use 'is' rather than 'will'.
Use active verbs that talk about what is happening.
Test it with others to ensure it works for them too.

Visioning Visioning
Visioning works because we are an imaginative species and are motivated by what we perceive as a possible or desired future.

Organizational Characteristics that Support Creativity and Innovation Risk taking is acceptable to management New ideas and new ways of doing things are welcomed Information is free flowing Employees have access to knowledge sources Good ideas are supported by executive patrons Innovators are rewarded

Creating a Creative Climate Motivation Challenge Empowerment Fun Freedom Time Support

Creating a Creative Climate Dynamism Energy Openness Debate and Dialog Experimentation Trust Risk

Project Initiation

Project Initiation
1st phase in the Project Management Life Cycle

start a new project
by defining its:
objectives,
scope
purpose and
deliverables to be produced.
**You’ll also hire your project team, setup the Project Office and review the project, to gain approval to begin the next phase.

5 steps to project initiation
business case
feasibility study
project charter
job description
project office checklist
phase review form (initiation)

1. business case
business problem or opportunity,
listing the alternative solutions,
undertaking a cost / benefit analysis and
selecting the preferred solution to be delivered by a Project.

2. feasibility study
determine whether the alternative solutions you have identified are likely to satisfy the requirements of the customer .

3. project charter
Objectives
Scope
Deliverables
Stakeholders Roles & Responsibilities
Implementation Plans.

4. job description
Create a detailed Job Description for a Project Manager. [Who do What]

5. project office checklist
This comprehensive checklist takes you through all of the steps needed to establish and operate a complete Project Office.
[Advance Level]

Story: Why project fail?
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________

exercise / lesson learned
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________

http://megatportfolio.blogspot.com	61
http://trainingandcoaching.blogspot.com	6
http://www.slideshare.net	6

Introduction To Project Management Megat

by megat zainurul anuar on May 27, 2009

Accessibility

Categories

Tags

Upload Details

Usage Rights

3 Embeds 73

Statistics

Introduction To Project Management Megat — Presentation Transcript