SharePointFest Keynote: Shifting the Network Share Paradigm

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Presented at SharePointFest Denver 2011

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SharePointFest Keynote: Shifting the Network Share Paradigm

  1. 1. Shifting the Network Share Paradigm Leveraging SharePoint as a Business Solutions Platform Dux Raymond Sy, PMP, MVP Mark Miller, SharePoint Community Evangelist Watch video recording http://vimeo.com/24084580
  2. 2. Presentation Objectives ¡  In this session, you’ll learn how to: ¡  Gain executive buy-in for SharePoint projects ¡  Proper plan and appropriately manage expectations ¡  Engage the business for better adoption ¡  Define organizational SharePoint readiness ¡  Iteratively release SharePoint solutionsTwitter: @meetdux @eusp
  3. 3. Agenda¡  Can’t We Just Focus on the Technology?¡  Raising Executive Awareness is Necessary¡  Collaboratively Engineer a Solution¡  Assess Organizational Readiness¡  Iterative Release of SharePoint Solutions¡  Summary and ResourcesTwitter: @meetdux @eusp
  4. 4. Look Familiar?Twitter: @meetdux @eusp
  5. 5. What a Concept“Technology provides no benefits of its own; it is theapplication of technology to business opportunities thatproduces ROI. ” —Robert McDowell, In Search of Business ValueTwitter: @meetdux @eusp
  6. 6. Typical Implementation Scenarios¡  Pilot deployment for IT then magically it becomes an enterprise production deployment ¡  No planning ¡  Everything is ad-hoc ¡  No budget earmarked¡  Heavily customized implementation by techies lacking SharePoint skills¡  SharePoint is nothing but a glorified network shareTwitter: @meetdux @eusp
  7. 7. Agenda¡  Can’t We Just Focus on the Technology?¡  Raising Executive Awareness is Necessary¡  Collaboratively Engineer a Solution¡  Assess Organizational Readiness¡  Iterative Release of SharePoint Solutions¡  Summary and ResourcesTwitter: @meetdux @eusp
  8. 8. Executive SharePoint Ignorance is Not Bliss¡  Isn’t SharePoint about empowering End Users? ¡  Who’s paying the bills?¡  Execs ordered SharePoint to be deployed ¡  Do they REALLY understand the value of SharePoint to the organization? ¡  Is the budget realistic?¡  As the enlightened ones, it’s our responsibility to raise executive awareness about SharePoint¡  Read “5 Reasons Why Executive SharePoint Ignorance is Not Bliss” http://go.meetdux.com/393bTwitter: @meetdux @eusp
  9. 9. It’s All About Business Value¡  Executives are primarily interested on how SharePoint can deliver business value¡  Tip: Look for existing inefficiencies, measure it and prove how SharePoint can be a lifesaver ¡  Inefficiencies of meeting collaboration ¡  Business process automation ¡  Single platform vs multiple tools¡  How much is the investment?Twitter: @meetdux @eusp
  10. 10. Agenda¡  Can’t We Just Focus on the Technology?¡  Raising Executive Awareness is Necessary¡  Collaboratively Engineer a Solution¡  Assess Organizational Readiness¡  Iterative Release of SharePoint Solutions¡  Summary and ResourcesTwitter: @meetdux @eusp
  11. 11. Educate and Engage the Business¡  SharePoint is more than just a glorified network share ¡  Stress that SharePoint is a platform on which to build solutions¡  Tip: Address their pain points ¡  Provide high-level technology overview ¡  Discuss business challenges ¡  Map it to a SharePoint SolutionTwitter: @meetdux @eusp
  12. 12. Don’t Call It SharePoint!¡  Enterprise-Wide Solutions ¡  Corporate Intranet ¡  Content Management¡  Talk about Specific Solutions, not Technology ¡  Employee Onboarding System for Human Resources ¡  Loan or Claims Processing ¡  Conference Room Scheduling System for Facilities ¡  Project Management Information System for PMs¡  System Integration¡  Custom Application DevelopmentTwitter: @meetdux @eusp
  13. 13. What Can SharePoint Do For You?Twitter: @meetdux @eusp
  14. 14. Agenda¡  Can’t We Just Focus on the Technology?¡  Raising Executive Awareness is Necessary¡  Collaboratively Engineer a Solution¡  Assess Organizational Readiness¡  Iterative Release of SharePoint Solutions¡  Summary and ResourcesTwitter: @meetdux @eusp
  15. 15. Keep Priorities In Order¡  You can’t do it all! ¡  What business need should you solve first? ¡  What are common features that can be deployed?¡  Project scope must be limited and specific ¡  What’s important? Time? Budget? Functionality?¡  Tip: Involve decision makers in planning and prioritization¡  Read “How to Prioritize Business Needs When Implementing SharePoint” http://go.meetdux.com/sbyvTwitter: @meetdux @eusp
  16. 16. The SharePoint Maturity Model http://www.sharepointmaturity.com/home.aspxTwitter: @meetdux @eusp
  17. 17. IT, Can You Handle This?¡  Implementation ¡  Do you have the relevant skillsets to plan, engage with the business, deploy SharePoint? ¡  Are key processes for release management, disaster recovery, auditing in place?¡  Support and Maintenance ¡  What does the support structure look like? ¡  Resources available for maintaining related technologies?¡  Future ReleasesTwitter: @meetdux @eusp
  18. 18. Change Management Strategy¡  Collaboration culture¡  Governance plan ¡  Business ¡  Technology¡  Adoption plan ¡  Training ¡  Process ¡  Technology ¡  Self-help ¡  FeedbackTwitter: @meetdux @eusp
  19. 19. Agenda¡  Can’t We Just Focus on the Technology?¡  Raising Executive Awareness is Necessary¡  Assess Organizational Readiness¡  Educate and Collaboratively Engineer a Solution¡  Iterative Release of SharePoint Solutions¡  Summary and ResourcesTwitter: @meetdux @eusp
  20. 20. Do You Have a SharePoint Roadmap?¡  A SharePoint roadmap can help organizations ¡  Quantify the budget, resources and effectiveness of SharePoint ¡  Allows priorities to be set ¡  Specifies what solutions are going to be deployed¡  Iterative releases can provide immediate visibility ¡  Lower risk compared to big bang approach¡  Tip: Successful delivery of high profile solution gets you brownie points ¡  Quick wins are essential for better buy-in and adoptionTwitter: @meetdux @eusp
  21. 21. Example Release Schedule¡  Phase 1: Proof of concept or Pilot¡  Phase 2: Replace intranet and file shares to improve collaboration¡  Phase 3: Deploy value point solutions for HR, Operations and Finance¡  Phase 4: Train users to build their own SharePoint solutions¡  Phase 5: Integrate CRM and third party reporting platform¡  See how EasyJet did it: http://bit.ly/74XwKHTwitter: @meetdux @eusp
  22. 22. How EasyJet Deployed SharePointTwitter: @meetdux @eusp
  23. 23. Agenda¡  Can’t We Just Focus on the Technology?¡  Raising Executive Awareness is Necessary¡  Assess Organizational Readiness¡  Educate and Collaboratively Engineer a Solution¡  Iterative Release of SharePoint Solutions¡  Summary and ResourcesTwitter: @meetdux @eusp
  24. 24. Key Points to Takeaway¡  Focus on a Business Solution, not a Technology¡  Raise Executive Awareness¡  Assess Organizational Readiness¡  Educate and Collaboratively Engineer a Solution¡  Iterative Release of SharePoint SolutionsTwitter: @meetdux @eusp
  25. 25. ResourcesTwitter: @meetdux @eusp
  26. 26. Thanks!Dux Raymond Sy PMP, MVP @meetduxMark Miller SharePoint Community Evangelist @euspTwitter: @meetdux @eusp

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