SharePoint as an Enterprise Platform

Don’t Curb Their Enthusiasm Navigating from Local Applications to SharePoint as an Enterprise Platform Dux Raymond Sy, PMP Managing Partner 1

Presentation Objectives In this presentation, you will learn the essential components of successfully delivering SharePoint as an enterprise platform In addition, you'll learn key techniques in:   Gaining executive buy-in for SharePoint projects   Proper planning and appropriately managing expectations   Engaging the business for better adoption   Defining organizational SharePoint readiness   Iterative release of SharePoint solutions Twitter: @meetdux #sharefest 2

Dux Raymond Sy, PMP   Managing Partner, Innovative-e   Author, “SharePoint for Project Management” by O’Reilly Media   Course Author, Learning Tree International   For more information, connect with Dux   E-Mail: dux.sy@innovative-e.com   Twitter: twitter.com/meetdux   LinkedIn: meetdux.com/li   Blog: meetdux.com Twitter: @meetdux #sharefest 3

Agenda   Can’t We Just Focus on the Technology?   Raising Executive Awareness is Necessary   Collaboratively Engineer a Solution   Assess Organizational Readiness   Iterative Release of SharePoint Solutions   Questions and Answers Twitter: @meetdux #sharefest 4

What a Concept “Technology provides no benefits of its own; it is the application of technology to business opportunities that produces ROI. ” —Robert McDowell, In Search of Business Value Twitter: @meetdux #sharefest 5

What is SharePoint to You? Twitter: @meetdux #sharefest 6

SharePoint Implementation Continuum Twitter: @meetdux #sharefest 7

Executive SharePoint Ignorance is Not Bliss   Isn’t SharePoint about empowering End Users?   Who’s paying the bills?   Execs ordered SharePoint to be deployed   Do they REALLY understand the value of SharePoint to the organization?   Is the budget realistic?   As the enlightened ones, it’s our responsibility to raise executive awareness about SharePoint   Read “5 Reasons Why Executive SharePoint Ignorance is Not Bliss” http://go.meetdux.com/393b Twitter: @meetdux #sharefest 9

It’s All About the Benjamins   Executives are primarily interested on how SharePoint can affect an organization’s bottom line   Tip: Look for existing inefficiencies, measure it and prove how SharePoint can be a lifesaver   Inefficiencies of meeting collaboration   Business process automation   Single platform vs multiple tools   How much is the investment? Twitter: @meetdux #sharefest 10

Educate and Engage the Business   SharePoint is more than just a glorified network share   Stress that SharePoint is a platform   Tip: Address their pain points   Provide high-level technology overview   Discuss business challenges   Map it to a SharePoint Solution Twitter: @meetdux #sharefest 12

Typical SharePoint Solutions   Enterprise-wide Solutions   Corporate Intranet   Content Management   Specific Solutions   Employee Onboarding System for Human Resources   Conference Room Scheduling System for Facilities   Project Management Information System for PMs   Clinical Trial   System Integration   Custom Application Development Twitter: @meetdux #sharefest 13

Example: FDA Part 11 Compliant Document Management Twitter: @meetdux #sharefest 14

Example: Project Transparency Platform Twitter: @meetdux #sharefest 15

Keep Priorities in Order   You can’t do it all!   What business need should you solve first?   What are common features that can be deployed?   Project scope must be limited and specific   What’s important? Time? Budget? Functionality?   Tip: Involve decision makers in planning and prioritization   Read “How to Prioritize Business Needs When Implementing SharePoint” http://go.meetdux.com/sbyv Twitter: @meetdux #sharefest 17

IT Can You Handle This?   Implementation   Do you have the relevant skillsets to plan, engage with the business, deploy SharePoint?   Are key processes for release management, disaster recovery, auditing in place?   Support and Maintenance   What does the support structure look like?   Resources available for maintaining related technologies?   Future Releases Twitter: @meetdux #sharefest 18

Change Management Strategy   Collaboration culture   Governance plan   Business   Technology   Adoption plan   Training   Process   Technology   Self-help   Feedback Twitter: @meetdux #sharefest 19

Reality Check   What’s the biggest bang for your buck?   Feel free to download this SharePoint Assessment schedule: http://go.meetdux.com/nceb Twitter: @meetdux #sharefest 20

Do You Have a SharePoint Roadmap?   A SharePoint roadmap can help organizations   Quantify the budget, resources and effectiveness of SharePoint   Allows priorities to be set   Specifies what solutions are going to be deployed   Iterative releases can provide immediate visibility   Lower risk compared to big bang approach   Tip: Successful delivery of high profile solution gets you brownie points   Quick wins are essential for better buy-in and adoption Twitter: @meetdux #sharefest 22

Example: SharePoint Release Schedule   Phase 1: Proof of concept or Pilot   Phase 2: Replace intranet and file shares to improve collaboration   Phase 3: Deploy value point solutions for HR, Operations and Finance   Phase 4: Train users to build their own SharePoint solutions   Phase 5: Integrate CRM and third party reporting platform   See how EasyJet iteratively deployed SharePoint: http://bit.ly/74XwKH Twitter: @meetdux #sharefest 23

How EasyJet Deployed SharePoint Twitter: @meetdux #sharefest 24

Questions? E-Mail: dux.sy@innovative-e.com LinkedIn: meetdux.com/li Blog: meetdux.com Twitter: meetdux How did you like the presentation? http://meetdux.com/feedback/ Twitter: @meetdux #sharefest 26

SharePoint Starts the Fire Emails, Paper trail, Post-it notes and Snail mail Deadlines, Going nuts, Training costs and Budget cuts Collaborate, Meeting date, Working in the office late Weekends, Holidays, Family feels the brunt SharePoint starts the fire, Users collaborating, Enterprise is changing SharePoint, Got me praise, Corner office, Big fat raise, Sharing, In the cloud, Something called BPOS. CIO blown away, Learned about the cloud today, New job is great, what else, can I say? SharePoint starts the fire, Users collaborating, Enterprise is changing SharePoint starts the fire, Microsoft has got it, Can’t wait to have it Thanks to the SharePoint Community! More Lyrics at: http://bit.ly/bprb9m Twitter: @meetdux #sharefest 27

SharePoint as an Enterprise Platform

by Dux Raymond on Apr 11, 2010

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SharePoint as an Enterprise Platform — Presentation Transcript