SharePoint as a Gov 2.0 Platform @ SharePointFest Denver

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Presented at SharePointFest Denver 2011

Presented at SharePointFest Denver 2011

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  • 1. SharePoint as a Gov 2.0 Platform Dux Raymond Sy, PMP, MVPWatch video recording http://vimeo.com/24264733
  • 2. Presentation Objectives¡  In this presentation, you’ll learn how SharePoint is being leveraged as Government 2.0 solutions for citizen empowerment, project transparency, inter-government agency collaboration and public reporting¡  In addition, you will learn how SharePoint is being leveraged by ¡  VA Beach Public School System ¡  Washington DC Department of Transportation ¡  DOD/VA Interagency Program OfficeTwitter: @meetdux #sharepointfest #gov20
  • 3. Innovative-e¡  Inspire, Lead, and Be the Catalyst of Organizational Transformation¡  Expertise ¡  SharePoint for Project Management ¡  Project Management for SharePoint ¡  Custom SharePoint Solutions Development¡  Microsoft Gold Partner¡  World Class Team ¡  Industry recognized thought leadership – published authors, instructors, speakers ¡  Seasoned executive management ¡  PMPs, Six Sigma, SOX, ITIL, COBIT, RUP, MSCDs, MVPTwitter: @meetdux #sharepointfest #gov20
  • 4. Dux Raymond Sy, PMP ¡  Managing Partner, Innovative-e, Inc. ¡  SharePoint Server MVP ¡  Author, “SharePoint for Project Management” by O’Reilly Media ¡  For more information, connect with Dux ¡  E-Mail: dux.sy@innovative-e.com ¡  Twitter: twitter.com/meetdux ¡  LinkedIn: meetdux.com/li ¡  Blog: meetdux.comTwitter: @meetdux #sharepointfest #gov20
  • 5. Agenda¡  What is Gov 2.0?¡  VA Beach City Public Schools Portal¡  DDOT Project Reporting Platform¡  DOD/VA IPO Work Management Platform¡  Questions and AnswersTwitter: @meetdux #sharepointfest #gov20
  • 6. Government as a Platform¡  Gov 2.0 aims to make government more efficient, transparent, and responsive to citizens ¡  Simplified Definition of Gov 2.0 http://bit.ly/cX12Ne¡  Enhance and accelerate the exchange of information between government and citizens ¡  Real-time communication ¡  Accountability reporting¡  It’ s not about technology but collaborative technology is an enabler, such as: ¡  Social Media, Mashups, Web Services, Data AggregationTwitter: @meetdux #sharepointfest #gov20
  • 7. Example: MassDOTTwitter: @meetdux #sharepointfest #gov20 See it @ http://bit.ly/bah4N4
  • 8. Why SharePoint?¡  Most government institutions are already leveraging Microsoft tools ¡  Integration and consistency with existing tools ¡  Low barrier to entry ¡  Adoption¡  General public adoption to Microsoft toolsTwitter: @meetdux #sharepointfest #gov20
  • 9. Example: Virginia DOT DashboardTwitter: @meetdux #sharepointfest #gov20
  • 10. Example: Recovery.govTwitter: @meetdux #sharepointfest #gov20
  • 11. Agenda¡  What is Gov 2.0?¡  VA Beach City Public Schools Portal¡  DOD/VA IPO Work Management Platform¡  DDOT Project Reporting Platform¡  Questions and AnswersTwitter: @meetdux #sharepointfest #gov20
  • 12. The Challenge (Late 2005/Early 2006)¡  Student shared network storage ¡  Shared folder on network ¡  All had rights to all documents ¡  Student work “missing”, changed, deleted¡  Store and access homework ¡  USB Thumb DriveTwitter: @meetdux #sharepointfest #gov20
  • 13. WSS 2.0 Saved The Day¡  Why? ¡  Already using Microsoft tools including WSS¡  Benefits ¡  Secure online student and teacher storage ¡  Secure online class site ¡  Remote access ¡  Minimal modifications ¡  Class list ¡  Student list ¡  Site usage progress bar ¡  Resetting of passwords ¡  All account creation/management automatedTwitter: @meetdux #sharepointfest #gov20
  • 14. Twitter: @meetdux #sharepointfest #gov20
  • 15. Agenda¡  What is Gov 2.0?¡  VA Beach City Public Schools Portal¡  DOD/VA IPO Work Management Platform¡  DDOT Project Reporting Platform¡  Questions and AnswersTwitter: @meetdux #sharepointfest #gov20
  • 16. Who is the IPO?¡  DoD/VA Interagency Program Office (IPO) acts as the single point of accountability for DoD and VA in the rapid development and implementation of electronic health record systems ¡  It was established by the National Defense Authorization Act (NDAA) for FY2008 mandate ¡  Scope includes personnel and benefits electronic data sharing between DoD and VATwitter: @meetdux #sharepointfest #gov20
  • 17. The Challenge¡  The Virtual Lifetime Electronic Record (VLER) project is to provide seamless integration between DoD, VA, and Health Providers to make it a seamless transition when personnel transfer from active duty to veteran status ¡  Project artifacts must have one visible location where all parties can collaborate, create, and access easily ¡  Reporting must be multilevel with “Dashboard” type of data visualizations ¡  Decisions and reporting must be transparent and agreeable to all government and industry participants ¡  The hosting platform is MOSS 2007 Standard and restricted to only out of the box functionality with no access to Central Admin levelTwitter: @meetdux #sharepointfest #gov20
  • 18. MOSS 2007¡  Why? ¡  Web-based and familiar to many of the participants ¡  Integration with typical artifact tools such as Word, Excel, PowerPoint, Visio, and MS Project ¡  Must be accessible through SSL VPN¡  Benefits ¡  Single version of the truth and provides traceability ¡  Reporting/Dashboard capable ¡  Quick, Organized, and Standardized Repository ¡  Flexibility to adjust to changing project phases, processes, and reporting requirements ¡  No special software on the client workstations across entitiesTwitter: @meetdux #sharepointfest #gov20
  • 19. Twitter: @meetdux #sharepointfest #gov20
  • 20. Twitter: @meetdux #sharepointfest #gov20
  • 21. Agenda¡  What is Gov 2.0?¡  VA Beach City Public Schools Portal¡  DOD/VA IPO Work Management Platform¡  DDOT Project Reporting Platform¡  Questions and AnswersTwitter: @meetdux #sharepointfest #gov20
  • 22. The Challenge¡  DC Department of Transportation (DDOT) needed a publicly accessible solution to provide detailed transparency and accountability reporting to track DDOT construction projects¡  Traditionally, projects were being managed with various tools and lacked standardized reporting ¡  E-mail ¡  Microsoft Excel ¡  Microsoft Project ¡  WordTwitter: @meetdux #sharepointfest #gov20
  • 23. MS Project 2007 + WSS 3.0 + EPMLive + Dundas¡  Why? ¡  3 months turnaround ¡  Limited resources¡  Benefits ¡  Improved efficiency and reduced costs through portfolio level management of all projects ¡  Greater control over processes to closely monitor project budget and schedule ¡  Improved data integrity and support ¡  Improved project management consistency and standardization ¡  Increased communication and transparencyTwitter: @meetdux #sharepointfest #gov20
  • 24. Twitter: @meetdux #sharepointfest #gov20
  • 25. Agenda¡  What is Gov 2.0?¡  VA Beach City Public Schools Portal¡  DOD/VA IPO Work Management Platform¡  DDOT Project Reporting Platform¡  Questions and AnswersTwitter: @meetdux #sharepointfest #gov20
  • 26. Resources¡  E-Book: Government as a Platform http://bit.ly/aMVvcn¡  E-Book: SharePoint in Education http://sharepointineducation.com/e-book-v1-0¡  Article: What Does Gov 2.0 Look Like? http://oreil.ly/cHDBJL¡  Webcast: What is Gov 2.0? http://bit.ly/aYrCXc¡  Case Study: Project Transparency Solution for DDOT http://bit.ly/9t2UrOTwitter: @meetdux #sharepointfest #gov20
  • 27. Questions? E-Mail: dux.sy@innovative-e.com LinkedIn: meetdux.com/li Blog: meetdux.com Twitter: meetdux How did you like the presentation? http://meetdux.com/feedback/Twitter: @meetdux #sharepointfest #gov20
  • 28. Thank You!