SharePoint as a Gov 2.0 Platform @ #NZSPC

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Presented at New Zealand SharePoint Conference
March 17, 2011

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SharePoint as a Gov 2.0 Platform @ #NZSPC

  1. 1. NEW ZEALANDSHAREPOINTCONFERENCEM A R C H 1 6 + 1 7 2 0 11 VIDEO RECORDING: HTTP://VIMEO.COM/21219114
  2. 2. TEMPLATE NOTES Please use the opening and closing slides of this template.Where practical please migrate over or use this template format for your presentation.
  3. 3. Dux Raymond Sy, PMPSHAREPOINT AS A GOV 2.0 PLATFORM
  4. 4. SESSION OBJECTIVES•  Learn how SharePoint is being leveraged as Government 2.0 solutions for citizen empowerment, project transparency, inter- government agency collaboration and public reporting•  In addition, you will learn how SharePoint is being leveraged by •  VA Beach Public School System •  DOD/VA Interagency Program Office •  Washington DC Department of Transportation Twitter: @meetdux #nzspc
  5. 5. MEET DUX•  Managing Partner, Innovative-e•  Microsoft SharePoint Server MVP•  Author, “SharePoint for Project Management” by O’Reilly Media•  For more information, connect with Dux •  E-Mail: dux.sy@innovative-e.com •  Twitter: twitter.com/meetdux •  LinkedIn: meetdux.com/li •  Blog: meetdux.com Twitter: @meetdux #nzspc
  6. 6. SHAREPOINT AS A GOV 2.0 PLATFORM •  What is Gov 2.0? •  VA Beach City Public Schools Portal •  DOD/VA IPO Work Management Platform •  DDOT Project Reporting Platform •  Questions and Answers
  7. 7. GOVERNMENT AS A PLATFORM•  Gov 2.0 aims to make government more efficient, transparent, and responsive to citizens •  Simplified Definition of Gov 2.0 http://bit.ly/cX12Ne•  Enhance and accelerate the exchange of information between government and citizens •  Real-time communication •  Accountability reporting•  Collaborative technology is an enabler •  Social Media, Mashups, Web Services, Data Aggregation Twitter: @meetdux #nzspc
  8. 8. MASSDOT Twitter: @meetdux #nzspc
  9. 9. WHY SHAREPOINT?•  Most government institutions are already leveraging Microsoft tools •  Integration and consistency with existing tools •  Low barrier to entry •  Adoption•  General public adoption to Microsoft tools Twitter: @meetdux #nzspc
  10. 10. EXAMPLE: VIRGINIA DOT Twitter: @meetdux #nzspc
  11. 11. EXAMPLE: RECOVERY.GOV Twitter: @meetdux #nzspc
  12. 12. SHAREPOINT AS A GOV 2.0 PLATFORM •  What is Gov 2.0? •  VA Beach City Public Schools Portal •  DOD/VA IPO Work Management Platform •  DDOT Project Reporting Platform •  Questions and Answers
  13. 13. THE CHALLENGE (LATE 2005/EARLY 2006)•  Student shared network storage •  Shared folder on network •  All had rights to all documents •  Student work “missing”, changed, deleted•  Store and access homework •  USB Thumb Drive Twitter: @meetdux #nzspc
  14. 14. WSS 2.0 SAVED THE DAY•  Secure online student and teacher storage•  Secure online class site•  Remote access•  Minimal modifications •  Class list •  Student list •  Site usage progress bar •  Resetting of passwords•  All account creation/management automated Twitter: @meetdux #nzspc
  15. 15. Twitter: @meetdux #nzspc
  16. 16. Twitter: @meetdux #nzspc
  17. 17. Twitter: @meetdux #nzspc
  18. 18. Twitter: @meetdux #nzspc
  19. 19. Twitter: @meetdux #nzspc
  20. 20. Twitter: @meetdux #nzspc
  21. 21. Twitter: @meetdux #nzspc
  22. 22. Twitter: @meetdux #nzspc
  23. 23. SHAREPOINT AS A GOV 2.0 PLATFORM •  What is Gov 2.0? •  VA Beach City Public Schools Portal •  DOD/VA IPO Work Management Platform •  DDOT Project Reporting Platform •  Questions and Answers
  24. 24. WHO IS THE IPO?•  DoD/VA Interagency Program Office (IPO) acts as the single point of accountability for DoD and VA in the rapid development and implementation of electronic health record systems•  It was established by the National Defense Authorization Act (NDAA) for FY2008 mandate•  Scope includes personnel and benefits electronic data sharing between DoD and VA Twitter: @meetdux #nzspc
  25. 25. THE CHALLENGE•  The Virtual Lifetime Electronic Record (VLER) provide seamless integration between DoD, VA, and Health Providers to make it a seamless transition when personnel transfer from active duty to veteran status •  Project artifacts must have one visible location •  Reporting must be multilevel with “Dashboard” type of data visualizations •  Decisions and reporting must be transparent and agreeable to all government and industry participants •  The hosting platform is MOSS 2007 Standard and restricted to only out of the box functionality with no access to Central Admin level Twitter: @meetdux #nzspc
  26. 26. MOSS 2007•  Single version of the truth and provides traceability•  Reporting/Dashboard capable•  Quick, Organized, and Standardized Repository•  Flexibility to adjust to changing project phases, processes, and reporting requirements•  No special software on the client workstations across entities Twitter: @meetdux #nzspc
  27. 27. Twitter: @meetdux #sptechcon #gov20
  28. 28. Twitter: @meetdux #sptechcon #gov20
  29. 29. SHAREPOINT AS A GOV 2.0 PLATFORM •  What is Gov 2.0? •  VA Beach City Public Schools Portal •  DOD/VA IPO Work Management Platform •  DDOT Project Reporting Platform •  Questions and Answers
  30. 30. THE CHALLENGE•  DC Department of Transportation (DDOT) needed a publicly accessible solution to provide detailed transparency and accountability reporting to track DDOT construction projects•  Traditionally, projects were being managed with various tools and lacked standardized reporting •  E-mail •  Microsoft Excel •  Microsoft Project •  Word Twitter: @meetdux #nzspc
  31. 31. MS PROJECT 2007 + WSS 3.0•  3 months turnaround•  Improved efficiency and reduced costs through portfolio level management of all projects•  Greater control over processes to closely monitor project budget and schedule•  Improved data integrity and support•  Improved project management consistency and standardization•  Increased communication and transparency Twitter: @meetdux #nzspc
  32. 32. DTAP Twitter: @meetdux #nzspc
  33. 33. SHAREPOINT AS A GOV 2.0 PLATFORM •  What is Gov 2.0? •  VA Beach City Public Schools Portal •  DDOT Project Reporting Platform •  DOD/VA IPO Work Management Platform •  Questions and Answers
  34. 34. QUESTIONS? •  E-Mail: dux.sy@innovative-e.com •  LinkedIn: meetdux.com/li •  Blog: meetdux.com •  Twitter: meetdux How did you like the presentation? http://meetdux.com/feedback/ Twitter: @meetdux #nzspc
  35. 35. THANK YOU! Dux Raymond Sy, PMP DELIVERING SHAREPOINT SUCCESS
  36. 36.       Gold  Sponsors          Silver  Sponsors                  Bronze  Sponsors  

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