SharePoint as a Gov 2.0 Platform

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Best Practices Conference 2010 …

Best Practices Conference 2010
August 24, 2010
Washington, DC, USA

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  • 1. SharePoint as a Gov 2.0 Platform Dux Raymond Sy, PMP Screencast: http://vimeo.com/14468483
  • 2. Session Objectives   In this presentation, you’ll learn how SharePoint is being leveraged as Government 2.0 solutions for citizen empowerment, project transparency, inter-government agency collaboration and public reporting   In addition, you will learn how SharePoint is being leveraged by   VA Beach Public School System   Washington DC Department of Transportation   DOD/VA Interagency Program Office Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 3. Presenter: Dux Raymond Sy, PMP   Managing Partner, Innovative-E, Inc.   Author, “SharePoint for Project Management” by O’Reilly Media   For more information, connect with Dux   E-Mail: dux.sy@innovative-e.com   Twitter: twitter.com/meetdux   LinkedIn: meetdux.com/li   Blog: meetdux.com Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 4. SharePoint as a Gov 2.0 Platform   What is Gov 2.0?   VA Beach City Public Schools Portal   DDOT Project Reporting Platform   DOD/VA IPO Work Management Platform   Summary Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 5. Government as a Platform   Gov 2.0 aims to make government more efficient, transparent, and responsive to citizens   Read “Simplified Definition of Gov 2.0” http://bit.ly/cX12Ne   Enhance and accelerate the exchange of information between government and citizens   Real-time communication   Accountability reporting   It’ s not about technology but collaborative technology is an enabler   Social Media   Mashups   Web Services   Data Aggregation Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 6. See What MassDOT Did See it @ http://bit.ly/bah4N4 Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 7. Why SharePoint?   Most government institutions are already leveraging Microsoft tools   Low barrier to entry   Adoption   General public adoption to Microsoft tools Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 8. Example: Virginia DOT Dashboard Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 9. Example: Recovery.gov Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 10. SharePoint as a Gov 2.0 Platform   What is Gov 2.0?   VA Beach City Public Schools Portal   DDOT Project Reporting Platform   DOD/VA IPO Work Management Platform   Summary Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 11. The Challenge (Late 2005 / Early 2006)   Student shared network storage   Shared folder on network   All had rights to all documents   Student work “missing”, changed, deleted   Store and access homework   USB Thumb Drive Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 12. Windows SharePoint Services (WSS) 2.0 Saved the Day   Why?   Already using Microsoft tools   They had WSS   Benefits   Secure online student storage   Secure online teacher storage   Secure online class site   Accessible from home   Minimal modifications –  Class list –  Student list –  Site usage progress bar –  Resetting of passwords   All account creation/management automated through overnight processing Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 13. Teacher Sites Student Sites 6,037 Sites 45,624 Sites 20,537 Sites As of November 17, 2006 Class Sites Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 14. SharePoint as a Gov 2.0 Platform   What is Gov 2.0?   VA Beach City Public Schools Portal   DDOT Project Reporting Platform   DOD/VA IPO Work Management Platform   Summary Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 15. The Challenge   DC Department of Transportation (DDOT) needed a publicly accessible solution to provide detailed transparency and accountability reporting to track DDOT construction projects   Traditionally, projects were being managed with various tools and lacked standardized reporting   E-mail   Microsoft Excel   Microsoft Project   Word Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 16. Microsoft Project 2007 + WSS 3.0 + EPMLive + Dundas   Why?   3 months turnaround   Limited resources   Benefits   Improved efficiency and reduced costs through portfolio level management of all projects from a centralized location   Greater control over processes to closely monitor project budget and schedule   Improved data integrity and support   Improved project management consistency and standardization   Increased communication and transparency Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 17. DTAP in Action Video here Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 18. SharePoint as a Gov 2.0 Platform   What is Gov 2.0?   VA Beach City Public Schools Portal   DDOT Project Reporting Platform   DOD/VA IPO Work Management Platform   Summary Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 19. What is the IPO?   DoD/VA Interagency Program Office (IPO) acts as the single point of accountability for DoD and VA in the rapid development and implementation of electronic health record systems   It was established by the National Defense Authorization Act (NDAA) for FY2008 mandate   Subsequent to the 2008 NDAA, the Departments expanded the IPO's Scope to include personnel and benefits electronic data sharing between the Departments (DoD and VA). Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 20. The Challenge   The Virtual Lifetime Electronic Record (VLER) project is to provide seamless integration between DoD, VA, and Health Providers such as Kaiser Permanente, Med Virginia, etc. to make it a seamless transition when personnel transfer from active duty to veteran status.   Project artifacts must have one visible location where all parties can collaborate, create, and access easily   Reporting must be multilevel and streamlined to meet ad hoc inquiries by congressional committees, executive committees, and project participants with “Dashboard” type of data visualizations   Decisions and reporting must be transparent and agreeable to all government and industry participants.   The hosting platform is MOSS 2007 Standard and restricted to only out of the box functionality with no access to Central Admin level. Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 21. Microsoft Office SharePoint Server 2007   Why?   Web-based and familiar to many of the participants   Integration with typical artifact tools such as Word, Excel, PowerPoint, Visio, and MS Project   Must be accessible through SSL VPN to external health provider partners   Benefits   Single version of the truth   Traceability   Reporting/Dashboard capable   Quick, Organized, and Standardized Repository   Flexibility to adjust to changing project phases, processes, and reporting requirements   No special software on the client workstations across entities Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 22. Background: VLER Governance Groups JEC Vision BEC IPO HEC VLER Executive Committee (EXCOM) Strategy VLER Senior Advisory Management Groups Committee (SMC) Performance Project Architecture Coordination Strategy, Business/ Performance Requirements Group Requirements Commun Teams Functional Data Technical Teams Issue Teams Teams Teams Project Mgt VLER SMC - FOUO_IPO NOT RELEASABLE 29 April 21, 2010
  • 23. Home Page   Rotating Story Feature   Calendar with rollover detail   RSS aggregation to government health site   Rollover navigation provides one click access Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 24. Project Level Site Roll-up Reporting Model Executive Level Site Workgroup sites hold content type lists that rollup to Project Level and Executive level sites without 3rd party parts. Workgroup Sites Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 25. SharePoint as a Gov 2.0 Platform   What is Gov 2.0?   VA Beach City Public Schools Portal   DDOT Project Reporting Platform   DOD/VA IPO Work Management Platform   Summary Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 26. Resources   E-Book: Government as a Platform http://bit.ly/aMVvcn   E-Book: SharePoint in Education http://sharepointineducation.com/e-book-v1-0   Article: What Does Gov 2.0 Look Like? http://oreil.ly/cHDBJL   Webcast: What is Gov 2.0? http://bit.ly/aYrCXc   Case Study: Project Transparency Solution for DDOT http://bit.ly/9t2UrO Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 27. Questions?   E-Mail: dux.sy@innovative-e.com   LinkedIn: meetdux.com/li   Blog: meetdux.com   Twitter: twitter.com/meetdux Provide feedback to get a chance to win “SharePoint for Project Management” e-book http://meetdux.com/feedback Twitter: @meetdux Hashtag: #bpc10 #gov20
  • 28. Thank You! Please be sure to fill out your session evaluation!