Effectively Prepare and Deliver   SharePoint Success in 2011          Ben Curry, CISSP        Dux Raymond Sy, PMPVideo Rec...
Presentation Objectives¡  In this presentation, you will learn how organizations can  effectively prepare and deliver Sha...
Summit 7 Systems¡  Delivering thoughtful and deliberate technical solutions¡  Expertise  ¡  Information Architecture & ...
Ben Curry, CISSP                    ¡  Managing Partner, Summit 7 Systems, Inc.                    ¡  SharePoint Server ...
Innovative-e¡  Inspire, Lead, and Be the Catalyst of Organizational    Transformation¡  Expertise  ¡  SharePoint for Pr...
Dux Raymond Sy, PMP                    ¡  Managing Partner, Innovative-e, Inc.                    ¡  SharePoint Server M...
Agenda¡  Justifying Your SharePoint Investment¡  Assess Organizational Readiness¡  Understand Major Architectural Chang...
What a Concept“Technology provides no benefits of its own; it is theapplication of technology to business opportunities th...
Typical Implementation Scenarios¡  Pilot deployment for IT then magically it becomes an    enterprise production deployme...
Executive SharePoint Ignorance is Not Bliss¡  Isn’t SharePoint about empowering End Users?  ¡  Who’s paying the bills?¡...
It’s All About the Benjamins¡  Executives are primarily interested on how SharePoint can    affect an organization’s bott...
Agenda¡  Justifying Your SharePoint Investment¡  Assess Organizational Readiness¡  Understand Major Architectural Chang...
IT, Can You Handle This?¡  Implementation  ¡  Do you have the relevant skillsets to plan, engage with the      business,...
Change Management Strategy¡  Collaboration culture¡  Governance plan  ¡  Business  ¡  Technology¡  Adoption plan  ¡ ...
Agenda¡  Justifying Your SharePoint Investment¡  Assess Organizational Readiness¡  Understand Major Architectural Chang...
Architectural Changes¡  Farm Architecture¡  Service ApplicationsTwitter: @curryben @meetdux #dss
Remember 2007 Farm Topologies?     Web                                Web     Query                              Query    ...
SP2010	  WFE1                                                                                                             ...
Web Application                  Service Application ProxyService                 Service                       Machine   ...
Governance Challenges¡  Service Applications  ¡  Managed Metadata Service  ¡  Excel Services  ¡  Reporting Services  ¡...
Prioritize Technical FeaturesTwitter: @curryben @meetdux #dss
SharePoint Server 2010Twitter: @curryben @meetdux #dss
Agenda¡  Justifying Your SharePoint Investment¡  Assess Organizational Readiness¡  Understand Major Architectural Chang...
Educate and Engage the Business¡  SharePoint is more than just a glorified network share  ¡  Stress that SharePoint is a...
Don’t Call It SharePoint!¡  Enterprise-Wide Solutions  ¡  Corporate Intranet  ¡  Content Management¡  Specific Solutio...
Agenda¡  Justifying Your SharePoint Investment¡  Assess Organizational Readiness¡  Understand Major Architectural Chang...
Keep Priorities In Order¡  You can’t do it all!  ¡  What business need should you solve first?  ¡  What are common feat...
Do You Have a SharePoint Roadmap?¡  A SharePoint roadmap can help organizations  ¡  Quantify the budget, resources and e...
Example Release Schedule¡  Phase 1: Proof of concept or Pilot¡  Phase 2: Replace intranet and file shares to improve    ...
Agenda¡  Justifying Your SharePoint Investment¡  Assess Organizational Readiness¡  Understand Major Architectural Chang...
Updating Skills¡  Less team-centric collaboration, more enterprise    collaboration  ¡  Are your business analysts prepa...
Staff Your SharePoint Project Realistically                                       Committed Sponsor                       ...
Agenda¡  Justifying Your SharePoint Investment¡  Assess Organizational Readiness¡  Understand Major Architectural Chang...
Questions?                     How did you like the presentation?                       http://meetdux.com/feedbackTwitter...
Thank You!
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Prepare & Deliver SharePoint Success in 2011

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Prepare & Deliver SharePoint Success in 2011

  1. 1. Effectively Prepare and Deliver SharePoint Success in 2011 Ben Curry, CISSP Dux Raymond Sy, PMPVideo Recording: http://vimeo.com/19413388
  2. 2. Presentation Objectives¡  In this presentation, you will learn how organizations can effectively prepare and deliver SharePoint Success in 2011¡  In addition, youll learn key techniques in: ¡  Justify Your SharePoint investment ¡  Assess your organizational readiness for adopting SharePoint 2010 ¡  Understand the major architectural changes in SharePoint 2010 ¡  Map business needs to SharePoint capabilities ¡  Prioritize SharePoint solutions and plan your architecture accordingly ¡  Appropriately staff your SharePoint teamTwitter: @curryben @meetdux #dss
  3. 3. Summit 7 Systems¡  Delivering thoughtful and deliberate technical solutions¡  Expertise ¡  Information Architecture & Governance ¡  Usability, Branding, & Design ¡  Technical Architecture ¡  Enterprise Search ¡  Enterprise Content Management¡  Microsoft Gold PartnerTwitter: @curryben @meetdux #dss
  4. 4. Ben Curry, CISSP ¡  Managing Partner, Summit 7 Systems, Inc. ¡  SharePoint Server MVP ¡  Author, SharePoint Best Practices and Admin Pocket Consultants, MS Press ¡  For more information, connect with Ben ¡  E-Mail: ben.curry@s7sys.com ¡  Twitter: @currybenTwitter: @curryben @meetdux #dss
  5. 5. Innovative-e¡  Inspire, Lead, and Be the Catalyst of Organizational Transformation¡  Expertise ¡  SharePoint for Project Management ¡  Project Management for SharePoint ¡  Custom SharePoint Solutions Development¡  Microsoft Gold Partner¡  World Class Team ¡  Industry recognized thought leadership – published authors, instructors, speakers ¡  Seasoned executive management ¡  PMPs, Six Sigma, SOX, ITIL, COBIT, RUP, MSCDs, MVPTwitter: @curryben @meetdux #dss
  6. 6. Dux Raymond Sy, PMP ¡  Managing Partner, Innovative-e, Inc. ¡  SharePoint Server MVP ¡  Author, “SharePoint for Project Management” by O’Reilly Media ¡  For more information, connect with Dux ¡  E-Mail: dux.sy@innovative-e.com ¡  Twitter: twitter.com/meetdux ¡  LinkedIn: meetdux.com/li ¡  Blog: meetdux.comTwitter: @curryben @meetdux #dss
  7. 7. Agenda¡  Justifying Your SharePoint Investment¡  Assess Organizational Readiness¡  Understand Major Architectural Changes¡  Map Business Needs to SharePoint Capabilities¡  Prioritize SharePoint Solutions¡  Appropriately Staff Your SharePoint Team¡  Questions and AnswersTwitter: @curryben @meetdux #dss
  8. 8. What a Concept“Technology provides no benefits of its own; it is theapplication of technology to business opportunities thatproduces ROI. ” —Robert McDowell, In Search of Business ValueTwitter: @curryben @meetdux #dss
  9. 9. Typical Implementation Scenarios¡  Pilot deployment for IT then magically it becomes an enterprise production deployment ¡  No planning ¡  Everything is ad-hoc ¡  No budget earmarked¡  Heavily customized implementation by techies lacking SharePoint skillzTwitter: @curryben @meetdux #dss
  10. 10. Executive SharePoint Ignorance is Not Bliss¡  Isn’t SharePoint about empowering End Users? ¡  Who’s paying the bills?¡  Execs ordered SharePoint to be deployed ¡  Do they REALLY understand the value of SharePoint to the organization? ¡  Is the budget realistic?¡  As the enlightened ones, it’s our responsibility to raise executive awareness about SharePoint¡  Read “5 Reasons Why Executive SharePoint Ignorance is Not Bliss” http://go.meetdux.com/393bTwitter: @curryben @meetdux #dss
  11. 11. It’s All About the Benjamins¡  Executives are primarily interested on how SharePoint can affect an organization’s bottom line¡  Tip: Look for existing inefficiencies, measure it and prove how SharePoint can be a lifesaver ¡  Inefficiencies of meeting collaboration ¡  Business process automation ¡  Single platform vs multiple tools¡  How much is the investment?Twitter: @curryben @meetdux #dss
  12. 12. Agenda¡  Justifying Your SharePoint Investment¡  Assess Organizational Readiness¡  Understand Major Architectural Changes¡  Map Business Needs to SharePoint Capabilities¡  Prioritize SharePoint Solutions¡  Appropriately Staff Your SharePoint Team¡  Questions and AnswersTwitter: @curryben @meetdux #dss
  13. 13. IT, Can You Handle This?¡  Implementation ¡  Do you have the relevant skillsets to plan, engage with the business, deploy SharePoint? ¡  Are key processes for release management, disaster recovery, auditing in place?¡  Support and Maintenance ¡  What does the support structure look like? ¡  Resources available for maintaining related technologies?¡  Future ReleasesTwitter: @curryben @meetdux #dss
  14. 14. Change Management Strategy¡  Collaboration culture¡  Governance plan ¡  Business ¡  Technology¡  Adoption plan ¡  Training ¡  Process ¡  Technology ¡  Self-help ¡  FeedbackTwitter: @curryben @meetdux #dss
  15. 15. Agenda¡  Justifying Your SharePoint Investment¡  Assess Organizational Readiness¡  Understand Major Architectural Changes¡  Map Business Needs to SharePoint Capabilities¡  Prioritize SharePoint Solutions¡  Appropriately Staff Your SharePoint Team¡  Questions and AnswersTwitter: @curryben @meetdux #dss
  16. 16. Architectural Changes¡  Farm Architecture¡  Service ApplicationsTwitter: @curryben @meetdux #dss
  17. 17. Remember 2007 Farm Topologies? Web Web Query Query Incoming Email Incoming Email Index Excel Doc Conversions
  18. 18. SP2010  WFE1 SP2010  WFE2 Index  partition  1 Query  component  1 Query  component  1m Microsoft  SharePoint   Microsoft  SharePoint   Microsoft  SharePoint   Microsoft  SharePoint   Foundation  Incoming  E-­‐ Foundation  Web   Foundation  Incoming  E-­‐ Foundation  Web   Mail Application Mail Application Microsoft  SharePoint   Windows  SharePoint   Microsoft  SharePoint   Windows  SharePoint   Foundation  User  Code   Services  Workflow  Timer   Foundation  User  Code   Services  Workflow  Timer   Service Service Service Service Search  Query  and  Site   Search  Query  and  Site   Settings  Service Settings  Service SP2010  App1 SP2010  App2 Microsoft  SharePoint   Managed  Metadata  Web   User  Profile  Application  Registry  Service Foundation  User  Code   Search  Administration Application  Registry  Service Service Synchronization  Service Service Microsoft  SharePoint  Business  Data  Connectivity   Secure  Store  Service Crawler Business  Data  Connectivity   Foundation  User  Code   Visio  Graphics  Service Service SharePoint  Foundation   Document  Conversions   Web  Analytics  Data   Central  Administration Excel  Calculation  Services Secure  Store  Service Search Load  Balancer  Service Processing  Service Document  Conversions   Document  Conversions   SharePoint  Server  Search Excel  Calculation  Services User  Profile  Service Web  Analytics  Web  service Launcher  Service Launcher  Service Database Service  Applications Search  DBs Config  Database Business  Data   Crawl  db Connectivity   * Example Farm Content Managed   Metadata Property  db Content State  Service Search  Admin  db Content Secure  Store   Service Content Usage  and  Health   Data  Collection User   Profile   DBs Profile   Profile Social  Tagging Synchronization
  19. 19. Web Application Service Application ProxyService Service Machine Service MachineApplication Instance Instance Application  Server Service Instance Service Instance Service Instance Database
  20. 20. Governance Challenges¡  Service Applications ¡  Managed Metadata Service ¡  Excel Services ¡  Reporting Services ¡  Business Connectivity Services¡  Team vs. Enterprise¡  New ControlsTwitter: @curryben @meetdux #dss
  21. 21. Prioritize Technical FeaturesTwitter: @curryben @meetdux #dss
  22. 22. SharePoint Server 2010Twitter: @curryben @meetdux #dss
  23. 23. Agenda¡  Justifying Your SharePoint Investment¡  Assess Organizational Readiness¡  Understand Major Architectural Changes¡  Map Business Needs to SharePoint Capabilities¡  Prioritize SharePoint Solutions¡  Appropriately Staff Your SharePoint Team¡  Questions and AnswersTwitter: @curryben @meetdux #dss
  24. 24. Educate and Engage the Business¡  SharePoint is more than just a glorified network share ¡  Stress that SharePoint is a platform¡  Tip: Address their pain points ¡  Provide high-level technology overview ¡  Discuss business challenges ¡  Map it to a SharePoint SolutionTwitter: @curryben @meetdux #dss
  25. 25. Don’t Call It SharePoint!¡  Enterprise-Wide Solutions ¡  Corporate Intranet ¡  Content Management¡  Specific Solutions ¡  Employee Onboarding System for Human Resources ¡  Conference Room Scheduling System for Facilities ¡  Project Management Information System for PMs¡  System Integration¡  Custom Application DevelopmentTwitter: @curryben @meetdux #dss
  26. 26. Agenda¡  Justifying Your SharePoint Investment¡  Assess Organizational Readiness¡  Understand Major Architectural Changes¡  Map Business Needs to SharePoint Capabilities¡  Prioritize SharePoint Solutions¡  Appropriately Staff Your SharePoint Team¡  Questions and AnswersTwitter: @curryben @meetdux #dss
  27. 27. Keep Priorities In Order¡  You can’t do it all! ¡  What business need should you solve first? ¡  What are common features that can be deployed?¡  Project scope must be limited and specific ¡  What’s important? Time? Budget? Functionality?¡  Tip: Involve decision makers in planning and prioritization¡  Read “How to Prioritize Business Needs When Implementing SharePoint” http://go.meetdux.com/sbyvTwitter: @curryben @meetdux #dss
  28. 28. Do You Have a SharePoint Roadmap?¡  A SharePoint roadmap can help organizations ¡  Quantify the budget, resources and effectiveness of SharePoint ¡  Allows priorities to be set ¡  Specifies what solutions are going to be deployed¡  Iterative releases can provide immediate visibility ¡  Lower risk compared to big bang approach¡  Tip: Successful delivery of high profile solution gets you brownie points ¡  Quick wins are essential for better buy-in and adoptionTwitter: @curryben @meetdux #dss
  29. 29. Example Release Schedule¡  Phase 1: Proof of concept or Pilot¡  Phase 2: Replace intranet and file shares to improve collaboration¡  Phase 3: Deploy value point solutions for HR, Operations and Finance¡  Phase 4: Train users to build their own SharePoint solutions¡  Phase 5: Integrate CRM and third party reporting platform¡  See how EasyJet did it: http://bit.ly/74XwKHTwitter: @curryben @meetdux #dss
  30. 30. Agenda¡  Justifying Your SharePoint Investment¡  Assess Organizational Readiness¡  Understand Major Architectural Changes¡  Map Business Needs to SharePoint Capabilities¡  Prioritize SharePoint Solutions¡  Appropriately Staff Your SharePoint Team¡  Questions and AnswersTwitter: @curryben @meetdux #dss
  31. 31. Updating Skills¡  Less team-centric collaboration, more enterprise collaboration ¡  Are your business analysts prepared? ¡  Are YOU prepared?¡  Skills updates aren’t just about SharePoint¡  Major changes in Branding & Design¡  New Features and ServicesTwitter: @curryben @meetdux #dss
  32. 32. Staff Your SharePoint Project Realistically Committed Sponsor + Project Manager IT group • SharePoint developer • SharePoint infrastructure Business group specialist • SharePoint architect • SharePoint business analyst • SharePoint trainer • SharePoint designerTwitter: @curryben @meetdux #dss
  33. 33. Agenda¡  Justifying Your SharePoint Investment¡  Assess Organizational Readiness¡  Understand Major Architectural Changes¡  Map Business Needs to SharePoint Capabilities¡  Prioritize SharePoint Solutions¡  Appropriately Staff Your SharePoint Team¡  Questions and AnswersTwitter: @curryben @meetdux #dss
  34. 34. Questions? How did you like the presentation? http://meetdux.com/feedbackTwitter: @curryben @meetdux #dss
  35. 35. Thank You!
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