Managing Enterprise Projects with Project Server 2010
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Managing Enterprise Projects with Project Server 2010

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Presented at SPTechCon Boston 2011

Presented at SPTechCon Boston 2011

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    Managing Enterprise Projects with Project Server 2010 Managing Enterprise Projects with Project Server 2010 Presentation Transcript

    • Best Practices for Managing SharePoint Projects Dux Raymond Sy, PMP, MVPRecorded Video: http://vimeo.com/24852736
    • Presentation Objectives¡  In this presentation, you will learn the essential components of managing and delivering successful SharePoint projects¡   In addition, youll learn key techniques in: ¡  Establishing Project Success Criteria ¡  Collaboratively Engineer a Solution ¡  Developing Relevant Project Plan ¡  Executing and Controlling a SharePoint ProjectTwitter: @meetdux #sptechcon #pm4sp
    • Dux Raymond Sy, PMP ¡  Managing Partner, Innovative-E, Inc. ¡  SharePoint Server MVP ¡  Author, “SharePoint for Project Management” by O’Reilly Media ¡  For more information, connect with Dux ¡  E-Mail: dux.sy@innovative-e.com ¡  Twitter: twitter.com/meetdux ¡  LinkedIn: meetdux.com/li ¡  Blog: meetdux.comTwitter: @meetdux #sptechcon #pm4sp
    • Agenda¡  Can’t We Just Focus on the Technology?¡  Establish Success Criteria¡  Develop Relevant Project Plan¡  Execute and Control the SharePoint Project¡  Questions and AnswersTwitter: @meetdux #sptechcon #pm4sp
    • Typical Implementation Scenarios¡  Pilot deployment for IT then magically it becomes an enterprise production deployment ¡  No planning ¡  Everything is ad-hoc ¡  No budget earmarked¡  Heavily customized implementation by techies lacking SharePoint skillzTwitter: @meetdux #sptechcon #pm4sp
    • SharePoint Implementation Continuum Draconian IT Governed Wild Wild West Control Empowerment ChaosTwitter: @meetdux #sptechcon #pm4sp
    • What are the key steps?¡  Establish Success Criteria¡  Define Project Objectives¡  Develop Relevant Project Plan¡  Execute and Control the SharePoint ProjectTwitter: @meetdux #sptechcon #pm4sp
    • Agenda¡  Can’t We Just Focus on the Technology?¡  Establish Success Criteria¡  Define Project Objectives¡  Develop Relevant Project Plan¡  Execute and Control the SharePoint Project¡  Questions and AnswersTwitter: @meetdux #sptechcon #pm4sp
    • What is Your SharePoint Project?¡  Generic Solutions ¡  Corporate Intranet ¡  Content Management¡  Specific Solutions ¡  Employee Onboarding System for Human Resources ¡  Conference Room Scheduling System for Facilities ¡  Project Management Information System for PMs¡  System Integration¡  Custom Application DevelopmentTwitter: @meetdux #sptechcon #pm4sp
    • Key Steps to Define Project Success¡  Why is SharePoint being implemented?¡  What is the Priority? ¡  Time ¡  Cost/Budget ¡  Scope¡  Identify Key Stakeholders ¡  Sponsor ¡  Customer ¡  TeamTwitter: @meetdux #sptechcon #pm4sp
    • Establish Rules of Engagement¡  Project Phases ¡  Initiation ¡  Planning ¡  Execution ¡  Control ¡  Closing¡  Roles and Responsibilities¡  Project Communication¡  Project TrackingTwitter: @meetdux #sptechcon #pm4sp
    • Agenda¡  Can’t We Just Focus on the Technology?¡  Establish Success Criteria¡  Define Project Objectives¡  Develop Relevant Project Plan¡  Execute and Control the SharePoint Project¡  Questions and AnswersTwitter: @meetdux #sptechcon #pm4sp
    • Define Project Goal¡  A clear, quantifiable statement of project intent ¡  Why is the project being undertaken? ¡  What will the project achieve? ¡  Who is the customer? ¡  When is the deadline? ¡  Where will the project be implemented? ¡  Any constraints?Twitter: @meetdux #sptechcon #pm4sp
    • Project Goal Example The current SharePoint 2007 intranet will be upgraded to SharePoint 2010 throughout the university in order to increase adoption and reduce IT support requirements. The upgrade should be completed a month before Fall semester begins.Twitter: @meetdux #sptechcon #pm4sp
    • Identify Relevant Deliverables¡  Apart from the end product, what are the essential project artifacts and or milestones that needs to be completed?¡  For example: ¡  Governance Plan ¡  Training ¡  Content Migration ¡  SharePoint 2010 Installation and ConfigurationTwitter: @meetdux #sptechcon #pm4sp
    • Agenda¡  Can’t We Just Focus on the Technology?¡  Establish Success Criteria¡  Define Project Objectives¡  Develop Relevant Project Plan¡  Execute and Control the SharePoint Project¡  Questions and AnswersTwitter: @meetdux #sptechcon #pm4sp
    • Define the Work Needed¡  A WBS is a deliverable-based grouping of project tasks and an effective way to define and organize all of the work required to complete a project SharePoint 2010 Upgrade Content Install & Governance Training Migration ConfigureTwitter: @meetdux #sptechcon #pm4sp
    • What Are You Estimating For? Duration Work Resource Attend SPTechCon Paint This Room Install SharePoint 2010 on Single ServerTwitter: @meetdux #sptechcon #pm4sp
    • Create the Network Diagram¡  Identify task dependencies Watch: Project Planning 101 http://bit.ly/3Md01ETwitter: @meetdux #sptechcon #pm4sp
    • Create the ScheduleTwitter: @meetdux #sptechcon #pm4sp
    • IT, Can You Handle This?¡  Implementation ¡  Do you have the relevant skillsets to plan, engage with the business, deploy SharePoint? ¡  Are key processes for release management, disaster recovery, auditing in place?¡  Support and Maintenance ¡  What does the support structure look like? ¡  Resources available for maintaining related technologies?¡  Future ReleasesTwitter: @meetdux #sptechcon #pm4sp
    • Staff Your SharePoint Project Realistically Committed Sponsor + Project Manager IT group • SharePoint developer • SharePoint infrastructure Business group specialist • SharePoint architect • SharePoint business analyst • SharePoint trainer • SharePoint designerTwitter: @meetdux #sptechcon #pm4sp
    • Agenda¡  Can’t We Just Focus on the Technology?¡  Establish Success Criteria¡  Define Project Objectives¡  Develop Relevant Project Plan¡  Execute and Control the SharePoint Project¡  Questions and AnswersTwitter: @meetdux #sptechcon #pm4sp
    • How Do You Track Progress?“The only man who behaved sensibly was mytailor; he took my measurement anew every timehe saw me, while all the rest went on with their oldmeasurements and expected them to fit me. “ — George Bernard Shaw, Essayist and Nobel laureateTwitter: @meetdux #sptechcon #pm4sp
    • SharePoint Project Tracking¡  Making time to gather intelligence about the progress of the project is a significant priority for the project manager¡  What critical elements of a project do you track? q  Schedule q  Risks q  Changes q  _____________________ q  _____________________§  Tracking with percentages doesn’t mean jack squatTwitter: @meetdux #sptechcon #pm4sp
    • Key Steps in Project Tracking¡  Monitoring Progress¡  Analyzing Status¡  Correcting the Schedule¡  Managing ChangesTwitter: @meetdux #sptechcon #pm4sp
    • Example: Tracking Progress EffectivelyTwitter: @meetdux #sptechcon #pm4sp
    • Controlling Change¡  Change control is a set of procedures that defines how changes would be addressed in a project¡  Tracking change involves ¡  The number of requests ¡  The person or group requesting the change ¡  What needs to be changed ¡  Impact of the changed ¡  Approval or rejection The change-control procedure must force management to assess the total impact of a change and agree to the cost before ordering it to be implemented.Twitter: @meetdux #sptechcon #pm4sp
    • Change Control Process Proposed change Inform Do now Log details originator Impact analysis and Schedule priority Yes Management Log Gather info decision No Log and Later schedule reviewTwitter: @meetdux #sptechcon #pm4sp
    • Agenda¡  Can’t We Just Focus on the Technology?¡  Establish Success Criteria¡  Define Project Objectives¡  Develop Relevant Project Plan¡  Execute and Control the SharePoint Project¡  Questions and AnswersTwitter: @meetdux #sptechcon #pm4sp
    • Questions? E-Mail: dux.sy@innovative-e.com LinkedIn: meetdux.com/li Blog: meetdux.com Twitter: meetdux How did you like the presentation? http://meetdux.com/feedback/Twitter: @meetdux #sptechcon #pm4sp
    • Thank You!