How to Effectively Manage SharePoint Projects

Hosted by Your Key for .NET & SharePoint Success! Dux Raymond Sy, PMP http://innovative-e.com June 2nd and 3rd at Sheraton Grand Hotel Sacramento, California www.thespexchange.com

Hosted by Your Key for .NET & SharePoint Success!   In this presentation, you will learn the essential components to effectively managing SharePoint projects   In addition, you'll learn key techniques in:   Establishing success criteria   Defining project objectives   Clearly identifying requirements   Proper planning and appropriately managing expectations   Developing relevant project plan   Executing and controlling the project Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   Managing Partner, Innovative-e   Author, “SharePoint for Project Management” by O’Reilly Media   For more information, connect with Dux   E-Mail: dux.sy@innovative-e.com   Twitter: twitter.com/meetdux   LinkedIn: meetdux.com/li   Blog: meetdux.com Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   Can’t We Just Focus on the Technology?   Establish Success Criteria   Clearly Identify Requirements   Develop Relevant Project Plan   Execute and Control the SharePoint Project   Questions and Answers Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success! Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   Pilot deployment for IT then magically it becomes an enterprise production deployment   No planning   Everything is ad-hoc   No budget earmarked   Heavily customized implementation by techies lacking SharePoint skillz Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   Establish Success Criteria   Define Project Objectives   Clearly Identify Requirements   Develop Relevant Project Plan   Execute and Control the SharePoint Project Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   Can’t We Just Focus on the Technology?   Establish Success Criteria   Define Project Objectives   Clearly Identify Requirements   Develop Relevant Project Plan   Execute and Control the SharePoint Project   Questions and Answers Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   Why is SharePoint being implemented?   What is the priority?   Time   Budget   Scope   Identify key stakeholders   Sponsor   Customer   Team Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   Project Phases   Initiation   Planning   Execution   Control   Closing   Roles and Responsibilities   Project Communication   Project Tracking Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   You can’t do it all!   What business need should you solve first?   What are common features that can be deployed?   Project scope must be limited and specific   What’s important? Time? Budget? Functionality?   Tip: Involve decision makers in planning and prioritization   Read “How to Prioritize Business Needs When Implementing SharePoint” http://go.meetdux.com/sbyv Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   A clear, quantifiable statement of project intent   Why is the project being undertaken?   What will the project achieve?   Who is the customer?   When is the deadline?   Where will the project be implemented?   Any constraints? Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success! The current SharePoint 2007 intranet will be upgraded to SharePoint 2010 throughout the university in order to increase adoption and reduce IT support requirements. The upgrade should be completed a month before Fall semester begins. Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   Apart from the end product, what are the essential project artifacts and or milestones that needs to be completed?   For example:   Governance Plan   Training   Content Migration   SharePoint 2010 Installation and Configuration Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success! 8 5 4 9 1 7 6 3 2 0 Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success! SharePoint Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   Business requirements   SharePoint shall increase user productivity by 15 percent   User requirements   The user shall be able to retrieve search results within five seconds of submitting a search request that can support a maximum of 10,000 simultaneous search requests   System requirements   SharePoint server shall have two web front ends and a dedicated SQL Server which has at least dual processors   Watch: Best Practices in Gathering Requirements for SharePoint Projects http://bit.ly/as6wgt Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   Can’t We Just Focus on the Technology?   Establish Success Criteria   Define Project Goal   Clearly Identify Requirements   Develop Relevant Project Plan   Execute and Control the SharePoint Project   Questions and Answers Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   A Work Breakdown Structure (WBS) is a deliverable-based grouping of project tasks and an effective way to define and organize all of the work required to complete a project SharePoint 2010 Upgrade Content Install & Governance Training Migration Conﬁgure Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success! Duration Work Resource Attend SP Exchange Paint This Room Install SharePoint 2010 on Single Server Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success! Watch: Project Planning 101 http://bit.ly/3Md01E Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success! Committed Sponsor + Project Manager IT group •  SharePoint developer •  SharePoint infrastructure Business group specialist •  SharePoint architect •  SharePoint business analyst •  SharePoint trainer •  SharePoint designer Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   Can’t We Just Focus on the Technology?   Establish Success Criteria   Define Project Goal   Clearly Identify Requirements   Develop Relevant Project Plan   Execute and Control the SharePoint Project   Questions and Answers Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   Making time to gather intelligence about the progress of the project is a significant priority for the project manager   What critical elements of a project do you track?   Schedule   Risks   Changes   _____________________   _____________________   Tracking with percentages doesn’t mean jack squat Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   Monitoring Progress   Analyzing Status   Correcting the Schedule   Managing Changes Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success!   Can’t We Just Focus on the Technology?   Establish Success Criteria   Clearly Identify Requirements   Develop Relevant Project Plan   Execute and Control the SharePoint Project   Questions and Answers Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success! E-Mail: dux.sy@innovative-e.com LinkedIn: meetdux.com/li Blog: meetdux.com Twitter: meetdux How did you like the presentation? http://meetdux.com/feedback/ Twitter: @meetdux Hashtag: #spex

Hosted by Your Key for .NET & SharePoint Success! Thank You! June 2nd and 3rd at Sheraton Grand Hotel Sacramento, California www.thespexchange.com

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How to Effectively Manage SharePoint Projects

by Dux Raymond

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