How to Deliver Dynamic Presentations

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Presented at FEDSPUG & WSPDC
July 2012

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How to Deliver Dynamic Presentations

  1. 1. How To Deliver Dynamic Presentations Video Recording: https://vimeo.com/47725816
  2. 2. @meetdux #BeDynamic
  3. 3. Session Objectives¡  After completing this session, you will learn practical techniques to better communicate and reinforce your message while engaging the audience ¡  In addition, you will learn how to:   ¡  Employ an effective four-step method to create presentation materials ¡  Develop the best approach for delivering technical demonstrations ¡  Speak publicly in a convincing, confident and concise style ¡  Identify and apply key skills of effective public speaking ¡  Keep the audience focused on you and your message ¡  Design interactive questions to engage your audience @meetdux #BeDynamic
  4. 4. Meet Dux @meetdux #BeDynamic
  5. 5. Rules of Engagement¡  Kindly turn your cellphones to silent¡  Tweet away¡  We will have a 5-10 minute break halfway through the session¡  Feel free to ask questions ¡  Take as much notes as you can and reflect on what tips/techniques you can apply for your presentation¡  Anything else? @meetdux #BeDynamic
  6. 6. Agenda¡  Intentional Preparation¡  Session Opening¡  Delivering Your Session¡  Session Closing¡  Questions & Answers @meetdux #BeDynamic
  7. 7. Four Key Steps to Develop Your Presentation @meetdux #BeDynamic
  8. 8. Write a Catchy Abstract¡  You had me @ “Hello” ¡  A short, relevant title is important ¡  When using numbers, make sure it’s no more than 7¡  Define tangible benefits in the description ¡  Include measurable & achievable steps ¡  What are the takeaways? ¡  Specify target audience @meetdux #BeDynamic
  9. 9. Understand How Attendees Learn @meetdux #BeDynamic
  10. 10. Pop Quiz: How Much Can You Remember? @meetdux #BeDynamic
  11. 11. Pop Quiz: How Much Do You Remember? @meetdux #BeDynamic
  12. 12. Pop Quiz: How Much Can You Remember? @meetdux #BeDynamic
  13. 13. Pop Quiz: How Much Do You Remember? @meetdux #BeDynamic
  14. 14. Identify Main Points¡  Adults learn & remember when content is presented in a structured story¡  Identifying main point of each slide helps you present a series of slides in a connected way ¡  Stick to what’s important to the attendee ¡  Visually highlight keywords or phrase ¡  Use repetition to reinforce key concepts @meetdux #BeDynamic
  15. 15. Apply Structured Development¡  Presentation framework ¡  Pain/Need > Solution > Call to Action ¡  Title > Overview > Agenda > Content > Summary¡  Slide content guidelines ¡  No complete sentences ¡  3 major bullets + 3 sub-bullets max per slide ¡  Minimum 18 pt font size¡  1 slide ̴ 3 mins @meetdux #BeDynamic
  16. 16. Amount of Content vs Retention Rate¡  Amount of Content ¡  3 bullet points x 3 sub-bullet points = 9 points per slide ¡  20 slides per hour x 9 points = 180 points¡  Which key points from your presentation would you want attendees to retain? @meetdux #BeDynamic
  17. 17. Address Various Learning Styles¡  Visual ¡  Kinesthetic ¡  Pictures ¡  Interactions ¡  Video ¡  Convey feelings and emotions ¡  Graphs¡  Auditory ¡  “Let me tell you how this works …” @meetdux #BeDynamic
  18. 18. Example: Address Various Learning Styles @meetdux #BeDynamic
  19. 19. How to Prepare for Your Technical Demo¡  Showcase practical and useful scenarios that’s hard to find elsewhere¡  Record your technical demo (http://camtasia.com) ¡  Have backup demo environment ¡  Plan A: Your own machine ¡  Plan B: A backup machine ¡  Plan C: Make your demo available in the cloud (http://cloudshare.com) ¡  Plan D: Have the recording of your demo available at all times @meetdux #BeDynamic
  20. 20. Aggregate All Your Presentation Materials¡  Provide external resources ¡  Use URL shortener (http://bit.ly) ¡  Related sessions¡  Make your presentation materials readily available on speaker portal if applicable ¡  Slide deck ¡  Presentation recording ¡  Templates, codes and other artifacts @meetdux #BeDynamic
  21. 21. Create Buzz on Social @meetdux #BeDynamic
  22. 22. Agenda¡  Intentional Preparation¡  Session Opening¡  Delivering Your Session¡  Session Closing¡  Questions & Answers @meetdux #BeDynamic
  23. 23. Bill CLinton¡  1 @meetdux #BeDynamic
  24. 24. 5 Roles of a Presenter @meetdux #BeDynamic
  25. 25. Communication Signals @meetdux #BeDynamic
  26. 26. Phase 1: Setting the Scene¡  Conduct a dry run of your presentation¡  Be at your session venue at least 45 mins prior to your session ¡  Setup your machine ¡  Mic check ¡  Distribute peripheral materials¡  A well set-up room conveys ¡  Professionalism ¡  Authority ¡  Care @meetdux #BeDynamic
  27. 27. Phase 2: Welcome Your Guests¡  Your initial welcome and greeting sets the tone for the session¡  Exercise your “Host” role ¡  Smile! ¡  “Hi! Come on in, I’m Dux and welcome to the Office 365 session.” ¡  Assist with settling in – guide attendees to sit in front¡  Remember – attendees have fears and reservations ¡  “Am I in the right session?” ¡  They are unsure about you @meetdux #BeDynamic
  28. 28. Knowing Your Audience @meetdux #BeDynamic
  29. 29. Phase 3: Your Opening Pitch @meetdux #BeDynamic
  30. 30. What’s Your Opening Hook?¡  In the first 180 seconds, the attendees are ¡  Looking for you to lead ¡  Evaluating your credibility ¡  Determining if they should listen to you or not¡  Capture their attention immediately ¡  Begin with a relevant quote ¡  Ask a question ¡  Share a statistic or fact ¡  For more info: http://spgur.us/zANRWD @meetdux #BeDynamic
  31. 31. Establish Your Expertise¡  Provide quick verbal resume upfront ¡  Be confident, you are the expert ¡  The audience wants you to succeed ¡  Nobody wants to hear your life story the first time they meet you¡  Never, ever do the following ¡  “I am new to this so bear with me …” ¡  Don’t apologize ¡  Be antagonistic or offensive @meetdux #BeDynamic
  32. 32. Set Realistic Expectations¡  Describe what the session is about upfront ¡  Some attendees expect more or different than what will be presented ¡  Make sure you have the right audience¡  Define ground rules ¡  Only one person speaking at a time ¡  Questions that are not directly related will be discussed offline ¡  Turn cellphones off ¡  Q+A will be at the end @meetdux #BeDynamic
  33. 33. Agenda¡  Intentional Preparation¡  Session Opening¡  Delivering Your Session¡  Session Closing¡  Questions & Answers @meetdux #BeDynamic
  34. 34. Effective Presentation Techniques @meetdux #BeDynamic
  35. 35. Facilitate Engagement¡  Key is to constantly provide mental activities that promote information processing¡  Embedded questions are a powerful tool ¡  Helps retention ¡  Keeps attendees alert ¡  Provides alternative views¡  Creating a facilitative environment requires a strategic use of ¡  Question type ¡  Question direction ¡  Question structure @meetdux #BeDynamic
  36. 36. Manage Questions¡  Types of questions ¡  Open-ended – no single correct answer ¡  Close-ended – seeks a definitive answer¡  Direction of questions ¡  Rhetorical – you intend to answer yourself “Can a Project 2010 ¡  Group – directed at everyone resource sheet be ¡  Targeted – directed to a specific person synchronized with¡  Structure of questions SharePoint … Dux, 
 1.  Question what do you think?” 2.  Pause 3.  Response @meetdux #BeDynamic
  37. 37. Managing Responses¡  Reward the response ¡  If correct – “great answer” ¡  If incorrect – find value in response¡  Restate the response ¡  Let the entire room hear the response¡  Respond with feedback ¡  Explain why it’s correct, incorrect or not what you’re looking for¡  You Don’t Know What You Don’t Know ¡  Don’t make stuff up! ¡  Look for the answer @meetdux #BeDynamic
  38. 38. Utilize Analogies @meetdux #BeDynamic
  39. 39. Share Experiences¡  Describe pain points ¡  Be one with the audience¡  Share proven practices ¡  Make sure you provide related resources¡  Promote lessons learned @meetdux #BeDynamic
  40. 40. Presentation Delivery Tips¡  Overcoming stage fright ¡  Realize that it’s normal ¡  Practice, Practice, Practice ¡  Engage with audience before the session¡  How can you minimize speech hiccups? ¡  “Ummm … Ahhh … You know ….” ¡  Preparation is key ¡  It’s okay to pause¡  Movement ¡  Stuck on the podium ¡  Pacing @meetdux #BeDynamic
  41. 41. Agenda¡  Intentional Preparation¡  Session Opening¡  Delivering Your Session¡  Session Closing¡  Questions & Answers @meetdux #BeDynamic
  42. 42. Formal Closure is Important¡  Attendees need to get a sense of completion ¡  That’s why you can’t have too many slides¡  Call to Action¡  Session Summary ¡  Review session objectives ¡  Provide your contact info¡  Encourage attendee to fill out session evaluations @meetdux #BeDynamic
  43. 43. Engage Beyond the Session¡  Encourage the attendees to connect with you after the session ¡  Further questions may be addressed ¡  Network ¡  After hour events¡  Social media @meetdux #BeDynamic
  44. 44. Agenda¡  Intentional Preparation¡  Session Opening¡  Delivering Your Session¡  Session Closing¡  Questions & Answers @meetdux #BeDynamic
  45. 45. Resources¡  Tools ¡  Screen recording – http://camtasia.com ¡  Cloud-based VM – http://cloudshare.com ¡  Scheduling Tweets – http://twaitter.com ¡  Embedding Tweets in PPT – http://spgur.us/ppttweets ¡  Books ¡  Slideology ¡  Speaking is an Audience-Centered Sport ¡  Confessions of a Public Speaker ¡  Active Learning: 101 Strategies to Teach Any Subject @meetdux #BeDynamic
  46. 46. Questions @meetdux #BeDynamic
  47. 47. Session Summary¡  You’ve learned practical techniques to better communicate and reinforce your message while engaging the audience ¡  In addition, you’ve learned how to:   ¡  Employ an effective four-step method to create presentation materials ¡  Develop the best approach for delivering technical demonstrations ¡  Speak publicly in a convincing, confident and concise style ¡  Identify and apply key skills of effective public speaking ¡  Keep the audience focused on you and your message ¡  Design interactive questions to engage your audience @meetdux #BeDynamic
  48. 48. Thank You

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