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How to Develop Quality Requirements for SharePoint Projects #ILTA13

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Presented at ILTA Conference 2013

Presented at ILTA Conference 2013

Published in Technology , Business
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  • 1. How to Develop Quality Requirements for SharePoint Projects Dux Raymond Sy, PMP, MVP Managing Partner, Innovative-e @meetdux #misc6 #ilta13 Video Recording: https://www.youtube.com/watch?v=rPkMz6nyfAg
  • 2. @meetdux #misc6 #ilta13 Hi, I’m Dux
  • 3. @meetdux #misc6 #ilta13 What Are Requirements? Something wanted or needed Formally documented Capabilities that solves a problem Bounded by conditions and constraints
  • 4. @meetdux #misc6 #ilta13 SharePoint is a Business Platform
  • 5. Business Needs First
  • 6. @meetdux #misc6 #ilta13 4 Iterative Steps to Requirements Development Success
  • 7. Build Solutions, Don’t Showcase Features
  • 8. @meetdux #misc6 #ilta13 Elicit != Gather 1.  What do I need to know? 2.  Where do I get this information? 3.  Get the information 4.  Organize what you know 5.  Do I have enough information?
  • 9. @meetdux #misc6 #ilta13 Example: Define Business Needs How often does someone in finance have to deal with collecting a bunch of project expenses sent via e-mail with attached Excel files regularly and consolidate it to a single management report? How much time is spent doing this?
  • 10. @meetdux #misc6 #ilta13 Map Requirements " Business requirements: SharePoint shall increase Finance department’s productivity by 15% " User requirements: The user shall be able to retrieve & synchronize project expense information in SharePoint from Excel without relying on email " System requirements: Microsoft Excel shall be able to sync information with a SharePoint site
  • 11. @meetdux #misc6 #ilta13 Make Sense of It
  • 12. @meetdux #misc6 #ilta13 Stated vs True Requirements 1.  Profile Users 2.  Model stated requirements 3.  Gap analysis 4.  Identify the real requirements
  • 13. @meetdux #misc6 #ilta13 Example: Process Flow
  • 14. @meetdux #misc6 #ilta13 IT, Can You Handle This?
  • 15. @meetdux #misc6 #ilta13 Confirm and Prioritize
  • 16. @meetdux #misc6 #ilta13 Generate Requirements Document " Formally communicates " Overall quantitative and qualitative characteristics " Functionality of the desired end result or outcome " Should include " Requirement Statements " Process Diagrams " Traceability Matrix
  • 17. @meetdux #misc6 #ilta13 Tip: Writing Requirements " <Subject> shall be able to <capability> within <criterion> " <Subject> shall be able to <capability> " Where criterion is assumed to be 100 percent of the stated capability
  • 18. @meetdux #misc6 #ilta13 Example Requirements " Business requirements: SharePoint shall increase Finance department’s productivity by 15% " User requirements: The user shall be able to retrieve & synchronize project expense information in SharePoint from Excel without relying on email " System requirements: Microsoft Excel shall be able to sync information with a SharePoint site
  • 19. @meetdux #misc6 #ilta13 4 Iterative Steps to Requirements Development Success
  • 20. e: dux.sy@innovative-e.com
 t: http://twitter.com/meetdux w: http://innovative-e.com
  • 21. Thank You!