0
Empowering Your Organization
     with SharePoint


     Dux Raymond Sy, PMP




               December 7, 2009
         ...
Presentation Objectives
  After completing this presentation, you will be able to
   describe the benefits of leveraging ...
Dux Raymond Sy, PMP
           Managing Partner, Innovative-E, Inc.

           Author, “SharePoint for Project
        ...
Agenda
  Why SharePoint?

  7 Ways SharePoint Can Empower Your Organization

  How to Successfully Leverage SharePoint
...
What a Concept


“Technology provides no benefits of its own; it is the
application of technology to business opportunitie...
Share

 +

Point
What’s SharePoint?
  The business collaboration platform for the enterprise and
   the web

  Allows individuals in an o...
SharePoint as an Organizational Platform
  Individual groups can have a collaborative web site
    Access can be limited...
Agenda
  Why SharePoint?

  7 Ways SharePoint Can Empower Your Organization

  How to Successfully Leverage SharePoint
...
#1 Easily Create a Collaborative Site
  Technical skill requirement is minimal
    Microsoft Windows
    Microsoft Offi...
#2 Efficiently Manage Information
  SharePoint provides various tools to effectively centralize
   and manage information...
Demonstration




          Creating a SharePoint Site
#3 Facilitate Team Collaboration
  Document Collaboration
    Document Workspaces can be used to jointly develop
     re...
Example: Clarifying Requirements
#4 Seamlessly Integrate with Existing Tools
  E-mail

  Microsoft Office
    Word
    Excel
    PowerPoint
    Proje...
Demonstration




       Synchronizing Excel and SharePoint
#5 Automate Business Processes
  Common project workflows
    Change Control
    Expense Reimbursement
    Vacation Re...
#6 Generate Relevant Reports
  SharePoint can be used to generate relevant
    Interactive summary of a project
    Pro...
Example: Milestones Dashboard
#7 Integrate with Existing LOB Systems
  Integrate SharePoint with existing data sources
    SQL – based data
    Web S...
Agenda
  Why SharePoint?

  7 Ways SharePoint Can Empower Your Organization

  How to Successfully Leverage SharePoint
...
Address the Business Needs
  What are the business pain points?
    Project Management
    HR
    Finance
    Departm...
Analyze SharePoint Priorities
  What business need are you addressing?
    Collaboration
    Document Management
    A...
Establish SharePoint Governance
  SharePoint Taxonomy
    Information Architecture
    User Management

  Usage Polici...
SharePoint Implementation Continuum




 Draconian IT                 Wild Wild West
                Empowerment
   Contro...
Agenda
  Why SharePoint?

  7 Ways SharePoint Can Empower Your Organization

  How To Successfully Leverage SharePoint
...
Questions?

                  E-Mail: dux.sy@innovative-e.com

                  LinkedIn: meetdux.com/li

               ...
Resources
  WhitePaper: Empowering Your Organization with SharePoint
   http://go.meetdux.com/xqkn

  5 Reasons Why Exec...
Thank
 You!
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Empowering Your Organization With Share Point

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Empowering Your Organization with SharePoint Webcast
December 7, 2009
http://www.nten.org

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Transcript of "Empowering Your Organization With Share Point"

  1. 1. Empowering Your Organization with SharePoint Dux Raymond Sy, PMP December 7, 2009 http://www.nten.org
  2. 2. Presentation Objectives   After completing this presentation, you will be able to describe the benefits of leveraging SharePoint for empowering your organization   In addition, you will be able to comprehend SharePoint’s capabilities to   Enhance Document Management   Promote better collaboration   Improve reporting   Automate business processes   Integrate with existing tools
  3. 3. Dux Raymond Sy, PMP   Managing Partner, Innovative-E, Inc.   Author, “SharePoint for Project Management” by O’Reilly Media   For more information, connect with Dux   E-Mail: dux.sy@innovative-e.com   Twitter: twitter.com/meetdux   LinkedIn: meetdux.com/li   Blog: meetdux.com
  4. 4. Agenda   Why SharePoint?   7 Ways SharePoint Can Empower Your Organization   How to Successfully Leverage SharePoint   Questions and Answers
  5. 5. What a Concept “Technology provides no benefits of its own; it is the application of technology to business opportunities that produces ROI. ” —Robert McDowell, In Search of Business Value
  6. 6. Share + Point
  7. 7. What’s SharePoint?   The business collaboration platform for the enterprise and the web   Allows individuals in an organization to easily create and manage their own collaborative Web sites   Simplifies how people find and share information across boundaries, and enabling better informed decisions   Seamlessly integrates with Windows and MS Office   Does not refer to a specific product or technology   Using the word “Microsoft SharePoint” is like using the word “Microsoft Office”   Refers to several aspects of Web-based collaborative solutions
  8. 8. SharePoint as an Organizational Platform   Individual groups can have a collaborative web site   Access can be limited to the team and appropriate stakeholders   Relevant information can be centrally stored and maintained   Reporting and Communications can be streamlined   Relatively easy to use   IT intervention is minimal   Based on familiar tools and technologies: Web, Windows, Microsoft Office
  9. 9. Agenda   Why SharePoint?   7 Ways SharePoint Can Empower Your Organization   How to Successfully Leverage SharePoint   Questions and Answers
  10. 10. #1 Easily Create a Collaborative Site   Technical skill requirement is minimal   Microsoft Windows   Microsoft Office   Familiar with web browsing   Easily define relevant access   Based on communication needs   If deployed appropriately, IT does not have to deal with   Updating content   Defining account privileges   Maintaining a document repository
  11. 11. #2 Efficiently Manage Information   SharePoint provides various tools to effectively centralize and manage information   Schedule   Documents   Change Request   Risk/Issue Log   Budget   Document management features   Information storage   Check-in/check-out   Version control   Content approval
  12. 12. Demonstration Creating a SharePoint Site
  13. 13. #3 Facilitate Team Collaboration   Document Collaboration   Document Workspaces can be used to jointly develop requirements document, reports, templates, etc.   Tools   Wikis to document lessons learned   Discussion boards for offline communication   Meeting Workspaces to support meetings
  14. 14. Example: Clarifying Requirements
  15. 15. #4 Seamlessly Integrate with Existing Tools   E-mail   Microsoft Office   Word   Excel   PowerPoint   Project   Enterprise tools
  16. 16. Demonstration Synchronizing Excel and SharePoint
  17. 17. #5 Automate Business Processes   Common project workflows   Change Control   Expense Reimbursement   Vacation Request   SharePoint workflows   Three-State   Custom workflows
  18. 18. #6 Generate Relevant Reports   SharePoint can be used to generate relevant   Interactive summary of a project   Project tasks information   Automated alerts   Dashboards can be created using Web Parts   Red, Amber, Green (RAG) Status   Key Performance Indicators (KPI)   Charts
  19. 19. Example: Milestones Dashboard
  20. 20. #7 Integrate with Existing LOB Systems   Integrate SharePoint with existing data sources   SQL – based data   Web Services   XML   Non Microsoft enterprise systems   CRM   Reporting Tools
  21. 21. Agenda   Why SharePoint?   7 Ways SharePoint Can Empower Your Organization   How to Successfully Leverage SharePoint   Questions and Answers
  22. 22. Address the Business Needs   What are the business pain points?   Project Management   HR   Finance   Departments   Proper requirements gathering is critical   Analyst should understand both the business and SharePoint   SharePoint is just a tool
  23. 23. Analyze SharePoint Priorities   What business need are you addressing?   Collaboration   Document Management   Automate Processes   Enhance Reporting   Complex branding, unless necessary, should not be a priority
  24. 24. Establish SharePoint Governance   SharePoint Taxonomy   Information Architecture   User Management   Usage Policies and Guidelines   Adoption Plan   Support and Maintenance   Future Releases
  25. 25. SharePoint Implementation Continuum Draconian IT Wild Wild West Empowerment Control Chaos
  26. 26. Agenda   Why SharePoint?   7 Ways SharePoint Can Empower Your Organization   How To Successfully Leverage SharePoint   Questions and Answers
  27. 27. Questions? E-Mail: dux.sy@innovative-e.com LinkedIn: meetdux.com/li Blog: meetdux.com Twitter: meetdux How did you like the presentation? http://sp.meetdux.com/post_feedback.aspx
  28. 28. Resources   WhitePaper: Empowering Your Organization with SharePoint http://go.meetdux.com/xqkn   5 Reasons Why Executive SharePoint Ignorance is Not Bliss http://go.meetdux.com/393b   Delivering SharePoint Success Mentoring Workshop http://go.meetdux.com/z3m5   SharePoint 101 Screencasts http://go.meetdux.com/gbaj   Are you doing what it takes to succeed at implementing SharePoint? http://bit.ly/e9Bj8
  29. 29. Thank You!
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