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Effectively Managing SharePoint Projects
 

Effectively Managing SharePoint Projects

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Presented at Central Ohio SharePoint Users Group

Presented at Central Ohio SharePoint Users Group
March 18, 2010

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    Effectively Managing SharePoint Projects Effectively Managing SharePoint Projects Presentation Transcript

    • Delivering SharePoint Success: Effectively Managing SharePoint Projects Dux Raymond Sy, PMP
    • Presentation Objectives   In this presentation, you will learn the essential components of delivering successful SharePoint projects    In addition, you'll learn key techniques in:   Gaining executive buy-in for SharePoint projects   Proper planning and appropriately managing expectations   Engaging the business for better adoption   Defining organizational SharePoint readiness   Iterative release of SharePoint solutions Twitter: @meetdux Hashtag: #cospug #dss
    • Dux Raymond Sy, PMP   Managing Partner, Innovative-E, Inc.   Author, “SharePoint for Project Management” by O’Reilly Media   For more information, connect with Dux   E-Mail: dux.sy@innovative-e.com   Twitter: twitter.com/meetdux   LinkedIn: meetdux.com/li   Blog: meetdux.com Twitter: @meetdux Hashtag: #cospug #dss
    • Agenda   Can’t We Just Focus on the Technology?   Establish Success Criteria   Collaboratively Engineer a Solution   Develop Relevant Project Plan   Execute and Control the SharePoint Project   Questions and Answers Twitter: @meetdux Hashtag: #cospug #dss
    • Courtesy of NicksTrafficTricks.com Twitter: @meetdux Hashtag: #cospug #dss
    • Typical Implementation Scenarios   Pilot deployment for IT then magically it becomes an enterprise production deployment   No planning   Everything is ad-hoc   No budget earmarked   Heavily customized implementation by techies lacking SharePoint skillz Twitter: @meetdux Hashtag: #cospug #dss
    • Agenda   Can’t We Just Focus on the Technology?   Establish Success Criteria   Collaboratively Engineer a Solution   Develop Relevant Project Plan   Execute and Control the SharePoint Project   Questions and Answers Twitter: @meetdux Hashtag: #cospug #dss
    • Key Steps to Define Project Success   Why is SharePoint Being Implemented?   What is the Priority?   Time   Budget   Scope   Identify Key Stakeholders   Establish Rules of Engagement   Define Project Objectives Twitter: @meetdux Hashtag: #cospug #dss
    • Do You Have a SharePoint Roadmap?   A SharePoint roadmap can help organizations   Quantify the budget, resources and effectiveness of SharePoint   Allows priorities to be set   Specifies what solutions are going to be deployed   Iterative releases can provide immediate visibility   Lower risk compared to big bang approach   Tip: Successful delivery of high profile solution gets you brownie points   Quick wins are essential for better buy-in and adoption Twitter: @meetdux Hashtag: #cospug #dss
    • Agenda   Can’t We Just Focus on the Technology?   Establish Success Criteria   Collaboratively Engineer a Solution   Develop Relevant Project Plan   Execute and Control the SharePoint Project   Questions and Answers Twitter: @meetdux Hashtag: #cospug #dss
    • Executive SharePoint Ignorance is Not Bliss   Isn’t SharePoint about empowering End Users?   Who’s paying the bills?   Execs ordered SharePoint to be deployed   Do they REALLY understand the value of SharePoint to the organization?   Is the budget realistic?   As the enlightened ones, it’s our responsibility to raise executive awareness about SharePoint   Read “5 Reasons Why Executive SharePoint Ignorance is Not Bliss” http://go.meetdux.com/393b Twitter: @meetdux Hashtag: #cospug #dss
    • Educate and Engage the Business   SharePoint is more than just a glorified network share   Stress that SharePoint is a platform   Tip: Address their pain points   Provide high-level technology overview   Discuss business challenges   Map it to a SharePoint Solution Twitter: @meetdux Hashtag: #cospug #dss
    • Typical SharePoint Solutions   Generic Solutions   Corporate Intranet   Content Management   Specific Solutions   Employee Onboarding System for Human Resources   Conference Room Scheduling System for Facilities   Project Management Information System for PMs   System Integration   Custom Application Development Twitter: @meetdux Hashtag: #cospug #dss
    • Agenda   Can’t We Just Focus on the Technology?   Establish Success Criteria   Collaboratively Engineer a Solution   Develop Relevant Project Plan   Execute and Control the SharePoint Project   Questions and Answers Twitter: @meetdux Hashtag: #cospug #dss
    • Proper Requirements Development Twitter: @meetdux Hashtag: #cospug #dss
    • Keep Priorities In Order   You can’t do it all!   What business need should you solve first?   What are common features that can be deployed?   Project scope must be limited and specific   What’s important? Time? Budget? Functionality?   Tip: Involve decision makers in planning and prioritization   Read “How to Prioritize Business Needs When Implementing SharePoint” http://go.meetdux.com/sbyv Twitter: @meetdux Hashtag: #cospug #dss
    • Define the Work Needed & Estimates   A WBS is an effective way to define and organize all of the work required to complete a project   Deliverable-based grouping of project tasks   What are you estimating?   Duration   Resource   Work Twitter: @meetdux Hashtag: #cospug #dss
    • Create the Schedule   Create a network diagram to identify schedule Twitter: @meetdux Hashtag: #cospug #dss
    • IT, Can You Handle This?   Implementation   Do you have the relevant skillsets to plan, engage with the business, deploy SharePoint?   Are key processes for release management, disaster recovery, auditing in place?   Support and Maintenance   What does the support structure look like?   Resources available for maintaining related technologies?   Future Releases Twitter: @meetdux Hashtag: #cospug #dss
    • Staff Your SharePoint Project Realistically Committed Sponsor + Project Manager IT group • SharePoint developer • SharePoint infrastructure Business group specialist • SharePoint architect • SharePoint business analyst • SharePoint trainer • SharePoint designer Twitter: @meetdux Hashtag: #cospug #dss
    • Agenda   Can’t We Just Focus on the Technology?   Establish Success Criteria   Collaboratively Engineer a Solution   Develop Relevant Project Plan   Execute and Control the SharePoint Project   Questions and Answers Twitter: @meetdux Hashtag: #cospug #dss
    • How Do You Track Progress? “The only man who behaved sensibly was my tailor; he took my measurement anew every time he saw me, while all the rest went on with their old measurements and expected them to fit me. “ — George Bernard Shaw, Essayist and Nobel laureate Twitter: @meetdux Hashtag: #cospug #dss
    • SharePoint Project Tracking   Making time to gather intelligence about the progress of the project is a significant priority for the project manager   What critical elements of a project do you track?   Schedule   Risks   Changes   _____________________   _____________________ Twitter: @meetdux Hashtag: #cospug #dss
    • Key Steps in Project Tracking   Monitoring Progress   Analyzing Status   Correcting the Schedule   Managing Changes Twitter: @meetdux Hashtag: #cospug #dss
    • Example: Tracking Progress in MS Project Twitter: @meetdux Hashtag: #cospug #dss
    • Agenda   Can’t We Just Focus on the Technology?   Establish Success Criteria   Collaboratively Engineer a Solution   Develop Relevant Project Plan   Execute and Control the SharePoint Project   Questions and Answers Twitter: @meetdux Hashtag: #cospug #dss
    • Questions? E-Mail: dux.sy@innovative-e.com LinkedIn: meetdux.com/li Blog: meetdux.com Twitter: meetdux How did you like the presentation? http://meetdux.com/feedback/ Twitter: @meetdux Hashtag: #cospug #dss
    • Thank You!