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Delivering SharePoint Success

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Delivering SharePoint Success

Delivering SharePoint Success
Presented at Global SharePoint User Group
December 1, 2009
http://ww.gspug.org

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    Delivering SharePoint Success Delivering SharePoint Success Presentation Transcript

    • Delivering SharePoint Success Dux Raymond Sy, PMP December 1, 2009 19:00 – 20:00 (EST)
    • Presentation Objectives   In this presentation, you will learn the essential components of delivering successful SharePoint projects    In addition, you'll learn key techniques in:   Gaining executive buy-in for SharePoint projects   Proper planning and appropriately managing expectations   Engaging the business for better adoption   Defining organizational SharePoint readiness   Iterative release of SharePoint solutions
    • Dux Raymond Sy, PMP   Managing Partner, Innovative-E, Inc.   Author, “SharePoint for Project Management” by O’Reilly Media   For more information, connect with Dux   E-Mail: dux.sy@innovative-e.com   Twitter: twitter.com/meetdux   LinkedIn: meetdux.com/li   Blog: meetdux.com
    • Agenda   Can’t We Just Focus on the Technology?   Raising Executive Awareness is Necessary   Collaboratively Engineer a Solution   Assess Organizational Readiness   Iterative Release of SharePoint Solutions   Questions and Answers
    • What a Concept “Technology provides no benefits of its own; it is the application of technology to business opportunities that produces ROI. ” —Robert McDowell, In Search of Business Value
    • Typical Implementation Scenarios   Pilot deployment for IT then magically it becomes an enterprise production deployment   No planning   Everything is ad-hoc   No budget earmarked   Heavily customized implementation by techies lacking SharePoint skillz
    • SharePoint Implementation Continuum Draconian IT Wild Wild West Empowerment Control Chaos
    • Agenda   Can’t We Just Focus on the Technology?   Raising Executive Awareness is Necessary   Collaboratively Engineer a Solution   Assess Organizational Readiness   Iterative Release of SharePoint Solutions   Questions and Answers
    • Executive SharePoint Ignorance is Not Bliss   Isn’t SharePoint about empowering End Users?   Who’s paying the bills?   Execs ordered SharePoint to be deployed   Do they REALLY understand the value of SharePoint to the organization?   Is the budget realistic?   As the enlightened ones, it’s our responsibility to raise executive awareness about SharePoint   Read “5 Reasons Why Executive SharePoint Ignorance is Not Bliss” http://go.meetdux.com/393b
    • It’s All About the Benjamins   Executives are primarily interested on how SharePoint can affect an organization’s bottom line   Tip: Look for existing inefficiencies, measure it and prove how SharePoint can be a lifesaver   Inefficiencies of meeting collaboration   Business process automation   Single platform vs multiple tools   How much is the investment?
    • Agenda   Can’t We Just Focus on the Technology?   Raising Executive Awareness is Necessary   Collaboratively Engineer a Solution   Assess Organizational Readiness   Iterative Release of SharePoint Solutions   Questions and Answers
    • Educate and Engage the Business   SharePoint is more than just a glorified network share   Stress that SharePoint is a platform   Tip: Address their pain points   Provide high-level technology overview   Discuss business challenges   Map it to a SharePoint Solution
    • Typical SharePoint Solutions   Generic Solutions   Corporate Intranet   Content Management   Specific Solutions   Employee Onboarding System for Human Resources   Conference Room Scheduling System for Facilities   Project Management Information System for PMs   System Integration   Custom Application Development
    • Agenda   Can’t We Just Focus on the Technology?   Raising Executive Awareness is Necessary   Collaboratively Engineer a Solution   Assess Organizational Readiness   Iterative Release of SharePoint Solutions   Questions and Answers
    • Keep Priorities In Order   You can’t do it all!   What business need should you solve first?   What are common features that can be deployed?   Project scope must be limited and specific   What’s important? Time? Budget? Functionality?   Tip: Involve decision makers in planning and prioritization
    • IT, Can You Handle This?   Implementation   Do you have the relevant skillsets to plan, engage with the business, deploy SharePoint?   Are key processes for release management, disaster recovery, auditing in place?   Support and Maintenance   What does the support structure look like?   Resources available for maintaining related technologies?   Future Releases
    • Change Management Strategy   Collaboration culture   Governance plan   Business   Technology   Adoption plan   Training   Process   Technology   Self-help   Feedback
    • Reality Check   What’s the biggest bang for your buck?   Feel free to download this SharePoint Assessment schedule: http://go.meetdux.com/nceb
    • Agenda   Can’t We Just Focus on the Technology?   Raising Executive Awareness is Necessary   Assess Organizational Readiness   Educate and Collaboratively Engineer a Solution   Iterative Release of SharePoint Solutions   Questions and Answers
    • Do You Have a SharePoint Roadmap?   A SharePoint roadmap can help organizations   Quantify the budget, resources and effectiveness of SharePoint   Allows priorities to be set   Specifies what solutions are going to be deployed   Iterative releases can provide immediate visibility   Lower risk compared to big bang approach   Tip: Successful delivery of high profile solution gets you brownie points   Quick wins are essential for better buy-in and adoption
    • Example Release Schedule   Phase 1: Proof of concept or Pilot   Phase 2: Replace intranet and file shares to improve collaboration   Phase 3: Deploy value point solutions for HR, Operations and Finance   Phase 4: Train users to build their own SharePoint solutions   Phase 5: Integrate CRM and third party reporting platform   See how EasyJet iteratively deployed SharePoint: http://bit.ly/74XwKH
    • Agenda   Can’t We Just Focus on the Technology?   Raising Executive Awareness is Necessary   Assess Organizational Readiness   Educate and Collaboratively Engineer a Solution   Iterative Release of SharePoint Solutions   Questions and Answers
    • Questions? E-Mail: dux.sy@innovative-e.com LinkedIn: meetdux.com/li Blog: meetdux.com Twitter: meetdux How did you like the presentation? http://sp.meetdux.com/post_feedback.aspx
    • Thank You!