Delivering SharePoint Success @ NZSPC

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New Zealand SharePoint Conference …

New Zealand SharePoint Conference
March 17, 2011

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  • 1. NEW ZEALANDSHAREPOINTCONFERENCEM A R C H 1 6 + 1 7 2 0 11 VIDEO RECORDING: HTTP://VIMEO.COM/21219062
  • 2. SHAREPOINT IS NICE NICE BABY All  right  stop  collaborate  and  listen     Deadly!  Deploy  WSP     Dux  is  back  with  my  SharePoint  inven<on     Anything  less,  site  templates,  maybe?         Projects,  grabs  a  hold  of  me  <ghtly     Love  it  or  leave  it  workflows  can  be  traced   I  need  Team  Sites  with  Surveys  and  Wikis   BeNer  use  Views  so  Lists  be  straight         Will  it  ever  stop?  Yo,  I  dont  know     If  there  was  a  problem  SharePoint  solves  it     Check  out  the  hook  my  Kiwis  revolve  it    NChanging  Z E A L A and  fro   E W permissions  to  N D    SHAREPOINT mobile     To  the  extreme  I  synchronize  my  calendar     Light  up  my  phone,  fire  up  SharePoint   SharePoint  is  nice  nice  baby   SharePoint  is  nice  nice  baby  C     O N F E R E N C E  M A R C H 1 6 + 1 7 2 0 11 SharePoint  is  nice  nice  baby   Dance!  Build  dashboards  with  web  parts     SharePoint  is  nice  nice  baby     Receiving  alerts  from  updated  tasks   SharePoint  is  nice             Twitter: @meetdux #nzspc
  • 3. TEMPLATE NOTES Please use the opening and closing slides of this template.Where practical please migrate over or use this template format for your presentation.
  • 4. Dux Raymond Sy, PMPSUCCESSDELIVERING SHAREPOINT
  • 5. 8 5 4 9 1 7 6 3 2 0 Twitter: @meetdux #nzspc
  • 6. SHAREPOINT Twitter: @meetdux #nzspc
  • 7. SESSION OBJECTIVES•  Learn the key steps to reap the business benefits of SharePoint•  In addition, youll learn key techniques in •  Gaining executive buy-in for SharePoint projects •  Proper planning and appropriately managing expectations •  Engaging the business for better adoption •  Defining organizational SharePoint readiness •  Iterative release of SharePoint solutions Twitter: @meetdux #nzspc
  • 8. MEET DUX•  Managing Partner, Innovative-e•  Microsoft SharePoint Server MVP•  Author, “SharePoint for Project Management” by O’Reilly Media•  For more information, connect with Dux •  E-Mail: dux.sy@innovative-e.com •  Twitter: twitter.com/meetdux •  LinkedIn: meetdux.com/li •  Blog: meetdux.com Twitter: @meetdux #nzspc
  • 9. DELIVERING SHAREPOINT SUCCESS •  Can’t We Just Focus on the Technology? •  Raising Executive Awareness is Necessary •  Collaboratively Engineer a Solution •  Assess Organizational Readiness •  Iterative Release of SharePoint Solutions •  Questions and Answers
  • 10. DO YOU KNOW THIS CRYING BABY? Twitter: @meetdux #nzspc
  • 11. TYPICAL SCENARIOS•  Pilot deployment for IT magically becomes enterprise production •  No planning •  Everything is ad-hoc •  No budget earmarked•  Heavily customized implementation by techies lacking SharePoint skillz Twitter: @meetdux #nzspc
  • 12. WHAT A CONCEPT“ Technology provides no benefits of its own;it is the application of technology to businessopportunities that produces ROI. ” —Robert McDowell, In Search of Business Value Twitter: @meetdux #nzspc
  • 13. DELIVERING SHAREPOINT SUCCESS •  Can’t We Just Focus on the Technology? •  Raising Executive Awareness is Necessary •  Collaboratively Engineer a Solution •  Assess Organizational Readiness •  Iterative Release of SharePoint Solutions •  Questions and Answers
  • 14. EXECUTIVE IGNORANCE IS NOT BLISS•  Isnt SharePoint about empowering end users? •  Who’s paying the bills?•  Execs ordered SharePoint to be deployed •  Do they REALLY understand the value of SharePoint to the organization? •  Is the budget realistic?•  As the enlightened ones, it’s our responsibility to raise executive awareness about SharePoint•  Read 5 Reasons Why Executive SharePoint Ignorance is Not Bliss http://go.meetdux.com/393b Twitter: @meetdux #nzspc
  • 15. IT’S ALL ABOUT BUSINESS VALUE•  Executives are primarily interested on how SharePoint can deliver value to an organization•  Tip: Look for existing business pain points, measure it and prove how SharePoint can be a lifesaver •  Collaboration inefficiencies •  Business process automation •  Single platform vs multiple tools •  Reporting•  How much is the investment? Twitter: @meetdux #nzspc
  • 16. DELIVERING SHAREPOINT SUCCESS •  Can’t We Just Focus on the Technology? •  Raising Executive Awareness is Necessary •  Collaboratively Engineer a Solution •  Assess Organizational Readiness •  Iterative Release of SharePoint Solutions •  Questions and Answers
  • 17. ARE WE ON THE SAME PAGE? 8 5 4 9 1 7 6 3 2 0 Twitter: @meetdux #nzspc
  • 18. EDUCATE AND ENGAGE THE BUSINESS•  SharePoint is more than just a glorified network share •  Stress that SharePoint is a platform•  Educate decision makers early on how SharePoint can support their business needs•  Tip: Address their pain points •  Provide high-level technology overview •  Discuss business challenges •  Map it to a SharePoint Solution Twitter: @meetdux #nzspc
  • 19. DON’T CALL IT SHAREPOINT•  Enterprise-wide Solutions •  Corporate Intranet •  Public-facing website•  Point Solutions •  HR Employee Onboarding System •  Conference Room Scheduling System •  Project Management Information System•  Custom Application Development Twitter: @meetdux #nzspc
  • 20. DELIVERING SHAREPOINT SUCCESS •  Can’t We Just Focus on the Technology? •  Raising Executive Awareness is Necessary •  Collaboratively Engineer a Solution •  Assess Organizational Readiness •  Iterative Release of SharePoint Solutions •  Questions and Answers
  • 21. KEEP PRIORITIES IN ORDER•  You can’t do it all! •  What business need should you solve first? •  What are common features that can be deployed? •  Project scope must be limited and specific•  What’s important? Time? Budget? Functionality?•  Tip: Involve decision makers in planning and prioritization•  Read “How to Prioritize Business Needs When Implementing SharePoint” http://go.meetdux.com/sbyv Twitter: @meetdux #nzspc
  • 22. IT, CAN YOU HANDLE SHAREPOINT?•  Implementation •  Do you have the relevant skillsets to plan, engage with the business, deploy SharePoint? •  Are key processes for release management, disaster recovery, auditing in place?•  Support and Maintenance •  What does the support structure look like? •  Resources available for maintaining related technologies?•  Future Releases Twitter: @meetdux #nzspc
  • 23. CHANGE MANAGEMENT STRATEGY•  Collaboration culture•  Governance plan •  Business •  Technology•  Adoption plan •  Training •  Process •  Technology •  Self-help •  Feedback Twitter: @meetdux #nzspc
  • 24. INTENTIONAL PROJECT MANAGEMENT•  What is the project priority?•  Who is the chokable neck?•  Project management process •  Planning •  Execution •  Control Twitter: @meetdux #nzspc
  • 25. DELIVERING SHAREPOINT SUCCESS •  Can’t We Just Focus on the Technology? •  Raising Executive Awareness is Necessary •  Collaboratively Engineer a Solution •  Assess Organizational Readiness •  Iterative Release of SharePoint Solutions •  Questions and Answers
  • 26. SHAREPOINT ROADMAP•  A SharePoint roadmap can help organizations •  Quantify the budget, resources and effectiveness of SharePoint •  Allows priorities to be set •  Specifies what solutions are going to be deployed •  Defines organizational SharePoint journey•  Iterative releases can provide immediate visibility •  Lower risk compared to big bang approach•  Tip: Successful delivery of high profile solution gets you brownie points •  Quick wins are essential for better buy-in and adoption Twitter: @meetdux #nzspc
  • 27. HOW EASYJET DID IT Twitter: @meetdux #nzspc
  • 28. EXAMPLE: ITERATIVE RELEASES•  Phase 1: Proof of concept or Pilot•  Phase 2: Replace intranet and file shares to improve collaboration•  Phase 3: Deploy value point solutions for HR, Operations and Finance•  Phase 4: Train users to build their own SharePoint solutions•  Phase 5: Integrate CRM and third party reporting platform Twitter: @meetdux #nzspc
  • 29. DELIVERING SHAREPOINT SUCCESS •  Can’t We Just Focus on the Technology? •  Raising Executive Awareness is Necessary •  Collaboratively Engineer a Solution •  Assess Organizational Readiness •  Iterative Release of SharePoint Solutions •  Questions and Answers
  • 30. OPERATION SHARELOVE: NZ + JAPAN http://spgur.us/ShareLoveNZJP Twitter: #ShareLoveNZJP
  • 31. QUESTIONS? •  E-Mail: dux.sy@innovative-e.com •  LinkedIn: meetdux.com/li •  Blog: meetdux.com •  Twitter: meetdux How did you like the presentation? http://meetdux.com/feedback/ Twitter: @meetdux #nzspc
  • 32. KIA ORA ! Dux Raymond Sy, PMP DELIVERING SHAREPOINT SUCCESS
  • 33.       Gold  Sponsors          Silver  Sponsors                  Bronze  Sponsors