2024.03.12 Cost drivers of cultivated meat production.pdf
5 Deadly Sins of SharePoint in the Enterprise
1. 5 Deadly Sins of
SharePoint in the Enterprise
Dux Raymond Sy, PMP, MVP
Video recording: https://vimeo.com/44906710
2. Presentation Objectives
¡ In this presentation, you will learn the 5 deadly sins of SharePoint in the Enterprise
is and how to best avoid them
¡ Treating governance as a one-time event
¡ IT leadership abdicating responsibility for information architecture and road mapping
¡ Treating user adoption & training as an after thought
¡ Underestimating human resource implications
¡ Failing to educate and engage executives
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3. About Innovative-e
¡ Focused on maximizing SharePoint technologies to help clients deliver business
value and organizational success through
¡ Consulting
¡ Mentoring
¡ Custom Solutions Development
¡ Training
¡ Support
¡ Recognized thought leaders in the SharePoint and
Project Management communities
¡ For more info: http://innovative-e.com
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4. Hi, I’m Dux!
§ Managing Partner, Innovative-e
§ SharePoint Server MVP
§ Author, “SharePoint for Project Management”
by O’Reilly Media
§ For more information, connect with me
§ E-Mail: dux.sy@innovative-e.com
§ Twitter: @meetdux
§ Blog: meetdux.com
@meetdux #5ds
9. #1 Governance as a One Time Event
¡ SharePoint Governance is more than just a document
¡ Importance of SharePoint governance plan in addition to general IT governance
¡ Balance of collaboration capabilities and their benefits vs organizational requirements
¡ Ensuring the plan evolves with the business
¡ Who creates the plan? Who owns the plan? Who enforces the plan?
¡ Defined roles and responsibilities
¡ Making governance part of the training process
¡ Enforcement vs. empowerment approach
¡ Sample governance plan
¡ http://spgur.us/IECSPGov
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10. Governance Continuum
Draconian IT Governed Wild Wild West
Control Empowerment Chaos
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11. #2 Leadership Not Involved in IA
¡ Inability to find information quickly and easily is one of the biggest frustrations
¡ Involve business decision makers on information architecture design is critical
¡ Establish a common language structure can
greatly improve findability
¡ Having a defined taxonomy strategy and ongoing
management of metadata management
¡ Understanding how to tag information correctly
¡ Will out-of-the-box provide sufficient search
capabilities or is a custom solution necessary?
¡ See IA design guidance
¡ http://spgur.us/r2Vpv3
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13. #3 Training & Adoption an Afterthought
¡ It is common to see IT take a technology first approach and rollout SharePoint
with little consideration for the user impact
¡ Engage the business early on – identify and prioritize business solutions
¡ Always remember the WIIFM user mindset
¡ Relevant training approach
¡ Process vs technology focused
¡ Support mechanism
¡ See training and adoption resources
¡ http://spgur.us/8sCiVR
¡ http://spgur.us/ogHyvq
¡ http://spgur.us/nXHggs
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15. #4 Underestimate Human Resources
¡ Management overlooks how broad SharePoint is and relies on existing personnel
with little expertise to deliver platform and business solutions
¡ Various skillsets are needed – not just developer
and or/admin
¡ Having a SharePoint business analyst is key
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16. Realistic Staffing
Committed Sponsor
+
Project Manager
IT group
• SharePoint developer
• SharePoint infrastructure specialist Business group
• SharePoint architect
• SharePoint business analyst
• SharePoint trainer
• SharePoint designer
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17. #5 Failed Exec Education & Engagement
¡ Common theme among IT departments is that SharePoint doesn’t get enough
executive attention and support
¡ Executives want the benefits, but fail to make the investments that are necessary
¡ Lack of understanding of how SharePoint can deliver business value is the culprit
¡ What are you trying to accomplish and why?
¡ What is the value? If it is quantifiable, then half the battle is won
¡ When executives understand the Return portion of the equation, it is much easier
to get them to commit to the Investment side
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