IDEA Institute Mc Kay Olsen 021109

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  • IDEA Institute Mc Kay Olsen 021109

    1. 1. Making Effective Presentations Tim McKay, Physics Laura Olsen, MCD Biology
    2. 2. Thoughts on how to go about…. <ul><li>Preparing for the talk </li></ul><ul><li>Preparing the talk </li></ul><ul><li>Giving the talk </li></ul><ul><li>Preparing data slides </li></ul><ul><li>Answering questions </li></ul>
    3. 3. Preparing for the talk <ul><li>Consider </li></ul><ul><ul><li>Audience </li></ul></ul><ul><ul><li>Time allotment </li></ul></ul><ul><li>Plan / Organize </li></ul><ul><ul><li>What is purpose of talk? </li></ul></ul><ul><ul><li>Prepare outline </li></ul></ul><ul><ul><li>Start preparing early </li></ul></ul>
    4. 4. Title <ul><li>Choose a title that is short and informative </li></ul><ul><li>Cute titles are usually poor titles </li></ul><ul><li>Avoid jargon </li></ul><ul><li>Make it clear who the target audience is </li></ul><ul><li>Provide context </li></ul>Abstract
    5. 5. Preparing the talk <ul><li>Have a plan or outline </li></ul><ul><ul><li>Tell them what you will tell them </li></ul></ul><ul><ul><li>Tell them </li></ul></ul><ul><ul><li>Tell them what you told them </li></ul></ul><ul><li>Give them the background - the “big picture” is important! </li></ul><ul><li>Save the technical details for the middle (experts are still listening) </li></ul><ul><li>Collect everyone again at end of talk </li></ul>
    6. 6. Preparing your slides <ul><li>24-30 pt font for large audiences </li></ul><ul><li>Avoid distracting backgrounds </li></ul><ul><li>Use lots of white space </li></ul><ul><li>Make sure text is clear and visible </li></ul><ul><li>Stick to simple fonts </li></ul><ul><li>Avoid unnecessary words and punctuation </li></ul>
    7. 7. Preparing your slides <ul><li>24-30 pt font for large audiences </li></ul><ul><ul><li>This is Lucida Calligraphy </li></ul></ul><ul><ul><li>This is stencil - note serif </li></ul></ul><ul><ul><li>This is Times New Roman - also serif </li></ul></ul><ul><ul><li>This is Arial - it is sans serif </li></ul></ul><ul><li>Avoid distracting backgrounds </li></ul><ul><li>Make sure text is clear and visible </li></ul><ul><li>Stick to simple fonts </li></ul>
    8. 8. Preparing your slides <ul><li>24-30 pt font for large audiences </li></ul><ul><ul><li>This is Lucida Calligraphy </li></ul></ul><ul><ul><li>This is stencil - note serif </li></ul></ul><ul><ul><li>This is Times New Roman - also serif </li></ul></ul><ul><ul><li>This is Arial - it is sans serif </li></ul></ul><ul><li>Avoid distracting backgrounds </li></ul><ul><li>Make sure text is clear and visible </li></ul><ul><li>Stick to simple fonts </li></ul>
    9. 9. Preparing your slides <ul><li>Use color - but not too much </li></ul><ul><li>Use animations - but not too much </li></ul><ul><li>Use lots of white space </li></ul><ul><li>Make sure text is clear and visible </li></ul><ul><li>Stick to simple fonts </li></ul><ul><li>Don’t overdue the PowerPoint bells and whistles </li></ul>
    10. 10. Keep it simple
    11. 11. Preparing the data slides <ul><li>Advice from Tim… </li></ul>
    12. 12. Giving the talk <ul><li>First - practice, practice, practice </li></ul><ul><li>More from Tim…. </li></ul>
    13. 13. Giving the talk <ul><li>What to wear? </li></ul><ul><li>Introduction - start strong! </li></ul><ul><li>Don’t take yourself too seriously </li></ul><ul><li>Annoying habits </li></ul><ul><li>Conclusions - leave them wanting more, instead of just leaving </li></ul>
    14. 14. What to wear? <ul><li>Dress (slightly) better than your audience </li></ul><ul><li>Don’t be - you want them to watch your presentation, not you </li></ul><ul><li>Be comfortable </li></ul><ul><li>No heels </li></ul><ul><li>Tie hair back </li></ul><ul><li>No coins, etc., in pockets </li></ul><ul><li>Microphone considerations!! </li></ul>flashy
    15. 15. Giving the talk - Introduction <ul><li>Make a good first impression </li></ul><ul><ul><li>Don’t apologize </li></ul></ul><ul><ul><li>Start strong and confident </li></ul></ul><ul><ul><li>Use humor </li></ul></ul><ul><li>Explain what you do and why I should care!!! </li></ul><ul><li>Show enthusiasm </li></ul>
    16. 16. Giving the talk <ul><li>Pace yourself </li></ul><ul><ul><li>Breath (pause) between key points </li></ul></ul><ul><ul><li>Use humor, anecdotes </li></ul></ul><ul><ul><li>Don’t apologize if you have to skip slides </li></ul></ul><ul><li>Talk TO the audience!!! </li></ul><ul><li>Avoid extraneous verbage </li></ul><ul><li>Move around </li></ul><ul><li>Make eye contact </li></ul>
    17. 17. Giving the talk - Conclusions <ul><li>End strong - be memorable </li></ul><ul><li>Give credit where credit is due </li></ul><ul><li>Leave the audience wanting more </li></ul><ul><li>Return to conclusions slide before/while taking questions </li></ul>
    18. 18. Resources <ul><li>Scientifically Speaking - Tips for Preparing and Delivering Scientific Talks and Using Visual Aid - The Oceanography Society </li></ul><ul><li>Edward Tufte - books, </li></ul><ul><li>incl. The Cognitive Style </li></ul><ul><li>of Powerpoint </li></ul><ul><li>Many internet resources… </li></ul><ul><li>Personal observations </li></ul>
    19. 19. Tim McKay, UM Physics <ul><li>Preparing data slides </li></ul><ul><li>Practicing your presentation </li></ul><ul><li>Handling questions </li></ul>
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