Overcoming the Hurdles of ImprovingOutdated Vehicle Maintenance Facilities      NYSCHSA 2012 Winter Highway & Bridge Profe...
AGENDAWhat hurdles do you face?   Design issues       Effective programming       Efficient design   Public perception...
It is usually very obvious and easy to convince others that    a piece of equipment has reached the end of its useful     ...
Over the years highway maintenance equipment has                     advanced Equipment has grown, but most facilities hav...
Typical problems   Space   Ventilation   Fuel storage / new fuels   Salt storage   High utility costs   High mainten...
Do these look familiar?
PROGRAMMINGKey drivers     Effective programming     Efficient design
PROGRAMMINGEffective programming     Size of fleet     Type of maintenance     Operational needs        Administrative...
PROGRAMMING   System I – Service lanes    fueling, cleaning storage   System II – Maintenance    bays, shops, parts   S...
PROGRAMMING    Vehicles    Fueling           Cleaning     Repair     Maintenance      P/M           Bays                  ...
PROGRAMMING
DESIGNCode understanding and code compliance   Applicable Codes – Building code of NYS*       2006 IBC – International B...
DESIGN   Reference Codes      ICC / ANSI A117.1      Accessible and Useable Building 2003      NFPA 72 – National Fire...
DESIGN   Typical Areas           Use        Occupancy           Samples    Assembly             A-3              Wellness...
DESIGN   Construction Types          Areas          Type   Occupancy    Fuel and Wash        IIB       H-2    Operations ...
DESIGNSite selection criteria   Pass-Fail       Size       Topography       Availability
DESIGNSite selection criteria   Zoning   Utilities   Operational centroid   Environmental   Cost   Traffic   Access...
DESIGNEfficient design   Juxtaposition of key spaces       Parts to shops to bays   Service lane location/layout      ...
DESIGNService islands   Fueling rates   Fuel type   Flexibility   Overhead consumables   Safety   Fuel monitoring  ...
DESIGNMaintenance bays   Lifts / pits   Overhead reels   High temperature exhausts   Air changes – alternative fuel  ...
PUBLIC PERCEPTION    What are you building – the Taj Mahal?In this economy, shouldn’t we be saving money?
PUBLIC PERCEPTIONDemonstrate inadequacy of current facility   Tell your story - be as specific as possible   Don’t assum...
PUBLIC PERCEPTIONIdentify opportunities   Energy savings   Reduced property rental costs   Economy of scale for parts p...
PUBLIC PERCEPTION   Avoided capital costs for repair/replacement   Longer vehicle life       Improved vehicle storage  ...
PUBLIC PERCEPTIONDiscuss Design Solutions   Analyze benefits of new build vs. renovation   Show how effective design red...
Ontario County Maintenance Facility
Watertown Maintenance & Operations Facility
PUBLIC PERCEPTION  Bottom line message to communicate        We have developed the mostcost-effective solution to solve th...
PUBLIC PERCEPTIONAdditional benefits   Environmental Issues       Inadequate storm water management       Leaking fuel ...
FINANCE             We can’t afford it!          How will we find funding?
FINANCE   Estimate $ savings to be realized by building a new    facility – including avoided costs   Compare to cost of...
FINANCEOpportunities for financing   Shared facilities – other sources of funding       Transit operations, other munici...
FINANCE            Benefits of shared facility fundingOntario County CATS/DPW Maintenance Facility Cost Allocations Catego...
FINANCEPursue grant opportunities   NYSERDA Grants and Incentives   New York Utility Incentives   Environmental Protect...
QUESTIONS & DISCUSSION
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities
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Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities

  1. 1. Overcoming the Hurdles of ImprovingOutdated Vehicle Maintenance Facilities NYSCHSA 2012 Winter Highway & Bridge Professional Development Program Presenters: Richard Hanavan, PE & David Duchscherer, PE
  2. 2. AGENDAWhat hurdles do you face? Design issues  Effective programming  Efficient design Public perception Finance Questions & discussion
  3. 3. It is usually very obvious and easy to convince others that a piece of equipment has reached the end of its useful life and needs to be replaced.However, it is not obvious or easy to convince others that a facility has reached the end of its useful life.
  4. 4. Over the years highway maintenance equipment has advanced Equipment has grown, but most facilities haven’t
  5. 5. Typical problems Space Ventilation Fuel storage / new fuels Salt storage High utility costs High maintenance costs
  6. 6. Do these look familiar?
  7. 7. PROGRAMMINGKey drivers  Effective programming  Efficient design
  8. 8. PROGRAMMINGEffective programming  Size of fleet  Type of maintenance  Operational needs  Administrative  Parts  Repair  Fueling  Site selection/criteria
  9. 9. PROGRAMMING System I – Service lanes fueling, cleaning storage System II – Maintenance bays, shops, parts System III – Bulk storage, salt/stone/sand, etc. System IV - Administration, Driver/Mechanics spaces
  10. 10. PROGRAMMING Vehicles Fueling Cleaning Repair Maintenance P/M Bays Parts Shops Storage Delivery Bulk Items Administration Drivers Mechanics Car Parking Exit Enter Exit
  11. 11. PROGRAMMING
  12. 12. DESIGNCode understanding and code compliance Applicable Codes – Building code of NYS*  2006 IBC – International Building Code  2006 IPC – International Plumbing Code  2006 ICC – International Fire Code *Modifications State Fire Prevention and Building Code Council
  13. 13. DESIGN Reference Codes  ICC / ANSI A117.1  Accessible and Useable Building 2003  NFPA 72 – National Fire Alarm  NFPA 13 – Sprinklers  NFPA 14 - Standpipe and Hose
  14. 14. DESIGN Typical Areas Use Occupancy Samples Assembly A-3 Wellness Recreation, etc. Business B Offices/Meeting/Assembly Moderate Hazard S-1 / S-2 Storage, Mechanical Repair, Maintenance High Hazard H-2 CNG / LNG
  15. 15. DESIGN Construction Types Areas Type Occupancy Fuel and Wash IIB H-2 Operations and IIB S-1/S-2 Maintenance
  16. 16. DESIGNSite selection criteria Pass-Fail  Size  Topography  Availability
  17. 17. DESIGNSite selection criteria Zoning Utilities Operational centroid Environmental Cost Traffic Accessibility
  18. 18. DESIGNEfficient design Juxtaposition of key spaces  Parts to shops to bays Service lane location/layout  Wait time, fueling speed  Multiple operations at one time Maintenance bays  Overhead reels  P/M on pits  Modern lifts  Fall protection
  19. 19. DESIGNService islands Fueling rates Fuel type Flexibility Overhead consumables Safety Fuel monitoring Spill prevention
  20. 20. DESIGNMaintenance bays Lifts / pits Overhead reels High temperature exhausts Air changes – alternative fuel Overhead cranes Lighting levels / locations Overhead doors – 100,000 cycles
  21. 21. PUBLIC PERCEPTION What are you building – the Taj Mahal?In this economy, shouldn’t we be saving money?
  22. 22. PUBLIC PERCEPTIONDemonstrate inadequacy of current facility Tell your story - be as specific as possible Don’t assume the public or your elected officials know what you do Find a champion Focus on the impact on your operation and cost savings
  23. 23. PUBLIC PERCEPTIONIdentify opportunities Energy savings Reduced property rental costs Economy of scale for parts purchase Reduced dead head miles on plow routes Reduced facility maintenance costs
  24. 24. PUBLIC PERCEPTION Avoided capital costs for repair/replacement Longer vehicle life  Improved vehicle storage  Improved preventative maintenance  Vehicle wash Improved salt storage  Economies of scale for bulk purchase  Opportunity to use additives
  25. 25. PUBLIC PERCEPTIONDiscuss Design Solutions Analyze benefits of new build vs. renovation Show how effective design reduced space needs  Maneuvering space vs. additional doors  Double use of space  Lunch /training/public meeting room  Demonstrate knowledge of effective records storage  Box vs. electronic storage Building material choices  Lifecycle cost analysis  Benefits of green design
  26. 26. Ontario County Maintenance Facility
  27. 27. Watertown Maintenance & Operations Facility
  28. 28. PUBLIC PERCEPTION Bottom line message to communicate We have developed the mostcost-effective solution to solve the problem
  29. 29. PUBLIC PERCEPTIONAdditional benefits Environmental Issues  Inadequate storm water management  Leaking fuel storage  Asbestos/mold issues Worker safety  Structure issues  Maneuvering of equipment  Air quality Image of DPW
  30. 30. FINANCE We can’t afford it! How will we find funding?
  31. 31. FINANCE Estimate $ savings to be realized by building a new facility – including avoided costs Compare to cost of financing a new facility
  32. 32. FINANCEOpportunities for financing Shared facilities – other sources of funding  Transit operations, other municipalities Public Private Partnerships “In sourcing”  Provide vehicle maintenance to other agencies  Senior transit  Schools  Other municipalities
  33. 33. FINANCE Benefits of shared facility fundingOntario County CATS/DPW Maintenance Facility Cost Allocations Category Federal County State Total Transit $0.40M $0.05M $0.05M $0.50M - Bus Storage - CATS Mgr. & Dispatch - CATS Parts DPW - $0.80M - $0.80M Shared Spaces $3.10M $3.15M $0.35M $6.60M - Vehicle Wash - Fueling - Building Spaces - Equipment TOTAL $3.50M $4.00M $0.40M $7.9M
  34. 34. FINANCEPursue grant opportunities NYSERDA Grants and Incentives New York Utility Incentives Environmental Protection Agency (EPA) Grant Programs Department of Energy (DOE) Grants New York State Environmental Facilities Corporation Grants and Incentives
  35. 35. QUESTIONS & DISCUSSION
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