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Simple Filer Presentation

  1. 1. SimpleFiler.Com DBSSPL<br />SimpleFiler.Com<br />(A filing solution to the business word)<br />from <br />Definitionlabs Business Support Systems Pvt. Ltd.<br />(ISO 9001-2008 Certified)<br />
  2. 2. SimpleFiler.Com DBSSPL<br />Simple Filer. <br />Bringing more efficiency <br />to your office<br />
  3. 3. SimpleFiler.Com DBSSPL<br />Efficiency of your office depends on:<br />Accessing the right documents in time<br />Processing the documents<br />Taking the right decisions<br />Implementing (or informing) the decisions<br />Maintaining necessary documents for future references<br />
  4. 4. SimpleFiler.Com DBSSPL<br />Incoming Documents<br />
  5. 5. SimpleFiler.Com DBSSPL<br />Filing Methods <br />
  6. 6. SimpleFiler.Com DBSSPL<br />Retrieving Documents<br />
  7. 7. SimpleFiler.Com DBSSPL<br />We are living in a <br />Changing World!! <br />
  8. 8. SimpleFiler.Com DBSSPL<br />The concept of office has changed<br />
  9. 9. SimpleFiler.Com DBSSPL<br />The Working Environment has Changed<br />
  10. 10. SimpleFiler.Com DBSSPL<br />Way of doing things has changed<br />Trading in a Stock Exchange<br />
  11. 11. SimpleFiler.Com DBSSPL<br />The Concept of Storage has Changed<br />
  12. 12. SimpleFiler.Com DBSSPL<br />The Concept of Retrieval has Changed<br />It is not the paper that you need, but the information it carries.<br />
  13. 13. SimpleFiler.Com DBSSPL<br />A Digital Filing System has lot of advantages over the conventional filing methods: <br />SimpleFiler is the right tool to take advantage of new developments.<br />Your documents are more secure and easier to retrieve.<br />
  14. 14. SimpleFiler.Com DBSSPL<br />Fast Retrieval?<br />Can you retrieve a particular document from the millions?<br />Yes, you can. Simple Filer will bring you what you need in a few seconds!<br />Simple Filer is based on one of the most efficient RDBMS - MySQL<br />
  15. 15. SimpleFiler.Com DBSSPL<br />Let us see how Simple Filer Works<br />
  16. 16. SimpleFiler.Com DBSSPL<br />Manual filing system – Good and Bad<br />BAD<br />GOOD<br />Difficult to Retrieve<br />Easy to Retrieve<br />
  17. 17. SimpleFiler.Com DBSSPL<br />Simple Filer organize documents into:<br />Cabinets and<br />Files<br />This make the implementation of Simple Filer so easy and retrieval of documents very fast.<br />
  18. 18. SimpleFiler.Com DBSSPL<br />Most suitable for an enterprise wide implementation:<br />Company<br />Branches<br />Departments<br />Cabinets<br />Files<br />Documents<br />
  19. 19. SimpleFiler.Com DBSSPL<br />Capable of handling billions of documents across the enterprise!<br />
  20. 20. SimpleFiler.Com DBSSPL<br />Perfectly Indexed<br />Every document can be indexed on multiple data<br />Every department shall use a different indexing system<br />Every cabinet shall have additional indexing features<br />Even every file shall have additional indexing features<br />These features make implement simple and flexible<br />
  21. 21. SimpleFiler.Com DBSSPL<br />The accounts department may like to search for a document using <br />date, <br />amount, <br />voucher type,<br />voucher number, <br />debit account, <br />credit account, etc. (one of these or a combination of them)<br />
  22. 22. SimpleFiler.Com DBSSPL<br />A hospital will be searching for the patient records using <br />patient number, <br />patient name, <br />date, <br />doctors name, <br />diagnosis, <br />in patient number, bill number, etc. (one of these or a combination of them)<br />
  23. 23. SimpleFiler.Com DBSSPL<br />A service provider wants to search using <br />consumer number, <br />consumer name, <br />application number, <br />registration number, <br />bill number, <br />payment date, <br />service codes, etc. (one of these or a combination of them)<br />
  24. 24. SimpleFiler.Com DBSSPL<br />Enjoy your freedom<br />SimpleFiler does not change your file formats. The original format of every file will be maintained.<br />Word, Excel, Open Office, Auto Cad, JPG, PDF, Scanned Images, Scanned Documents, Photographs, TIF, Media Files, Etc.<br />And all these files are stored in a secure environment with full and complete access control.<br />
  25. 25. SimpleFiler.Com DBSSPL<br />Workflow Management is an added advantage of SimpleFiler<br />Forward a document online<br />Document appear in the in-box of the recipient<br />List of pending documents<br />Information on who is handling the document<br />Trace movement of documents in departments<br />And much more…<br />
  26. 26. SimpleFiler.Com DBSSPL<br />File Notes<br />Irreversible file notes make it a safe and secure environment for all levels of staff in your office<br />Fixing responsibility<br />File Notes recorded and displayed with time-stamps.<br />Option to display documents with file notes and without file notes. <br />
  27. 27. SimpleFiler.Com DBSSPL<br />How safe are your documents in office?<br />Do you have a true copy of those documents in a different location?<br />Making a true copy is an expensive affair.<br />Keeping a copy will consume lot of space and infrastructure.<br />It is almost impossible to keep a copy of all documents<br />
  28. 28. SimpleFiler.Com DBSSPL<br />Once your documents are in SimpleFiler:<br />A copy of thousands or millions of pages shall be available in a few minutes.<br />Using the digital media storage is very cheap.<br />Digital medias are compact and portable.<br />
  29. 29. SimpleFiler.Com DBSSPL<br />SimpleFiler Advantages<br />Your documents are safe and secure<br />Workflow management - the best way<br />File Notes – Irreversible<br />Simple filing process<br />Fast retrieval<br />Access from anywhere over the network with proper authentication. <br />
  30. 30. SimpleFiler.Com DBSSPL<br />Definitionlabs Business Support <br />Systems Pvt. Ltd.<br />2ndFloor, Amba Building, Cochin University PO, Ernakulam-682 022, Kerala, India<br />Email:<br />Phone:+91-484-3081720, Cell:+91-98950-43433<br />
  31. 31. Thank you<br />SimpleFiler.Com DBSSPL<br />