BUSINESS WRITINGCenter for Professional Communication
Business Writing Is… It conveys information Purposeful and solves problems. Its goal is to make the Persuasive audience accept the message. Economical It is concise and doesn’t waste the reader’s time. Reader-oriented It focuses on the receiver, not the sender.
3-x-3 Writing Process Prewritin Writing Revising g Analyze Research Edit Anticipate Organize Proofread Adapt Compose Evaluate The writing process is recursive.
Scheduling the Writing Process Prewritin Writing Revising g about about about 25 percent 25 percent 45 percent of time of time for revising, 5 percent for proofing Don’t mar your effort by skimping on revising!
Do All Writers Follow the SameSteps? Writers have different composition styles. The order of writing steps may vary. The process is recursive, not linear. Collaboration and working with a computer affect the writing process.
Do Short Messages Require aWriting Process? The steps may be condensed or performed rapidly, but good writers consider them all.
Writing With Teams: Phase 1 Phase 1: Prewriting Team members work closely to determinePrewriting purpose, audience, content, org anization Analyze Anticipate Adapt
Adapting to Task and Audience: Spotlight audience benefits. The warranty starts working for you immediately. Cultivate the “you” view. You will receive your order. Your account is now open.
Developing Reader Benefits and“You” View Sender-Focused Receiver-Focused We are requiring all staffers Please complete these to complete these forms in forms so that you will be compliance with company eligible for health and policy. dental benefits. Because we need more This two-for-one sale space for our new makes it possible for you to inventory, we are staging a buy a year’s supply of two-for-one sale. paper but pay only for six months’ worth.
Writing With Teams: Phase 2 Phase 2: Writing Team members work separately. Writing Research Organize Compose
Writing With Teams: Phase 3 Phase 3: Revising Team members work together to synthesize, but one person may Revising do final proofreading. Edit Proofread Evaluate
Writing Task:Reasons Why High School StudentsChoose OU Step 1: Prewriting Step 2: Writing Step 3: Revising Analyze Research Edit Anticipate Organize Proofread Adapt Compose Evaluate• What is the purpose • Conduct informal Focus on: of the writing? research 1. Word and content• Who is the • Create an outline meaning Audience? • Write – two 2. Grammar and• What expectations are paragraphs for a mechanics there for the writing? newsletter 3. Formatting You decide! After Interview Edit, Evaluate Collect Info/Data Write