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IT Project Tracking and Prioritization - Kickoff
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IT Project Tracking and Prioritization - Kickoff

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  • 1. September 10th , 2008 Prioritization Project -- The Way Forward Margaret Dischler Phoenix United Associates, Inc.
  • 2. 08/10/13 Prioritization Project Overview  Problem Statement  Project Process Overview  Interview Summary  Brief Systems Demo  Next Steps  Final Examination
  • 3. Problem Statement At Phoenix and subsidiaries, there is not a consistent process or tool in place to prioritize initiatives/projects that will maximize the value of IT to the business.
  • 4. Most Popular Interview Results Question 1: Definitions  Project  Application  Incident  Initiative ** Most were fairly consistent.
  • 5. Most Popular Interview Results Question 2: Current Tools  MS Project  MS Office  Standardized Forms  MS Excel Templates Each group uses a tool tailored to their needs.
  • 6. Most Popular Interview Results Question 3: Impact of Inaccurate/Untimely Reports  Not Meeting Customer Needs  Too Much Work, Not Enough Resources  Project Overrun  Late Delivery  Inability to Effectively Manage Projects
  • 7. Most Popular Interview Results Question 4: Benefits of Accurate Information  Clear Communication  Clarifies Priorities  Effective IT Management  Clear Strategic Use of Information for Marketing & Sales departments Happy Customers & Enhanced Perception of IT
  • 8. Most Popular Interview Results Question 5: Function/Process Your Group Should Manage  All Technical Functions That Impacts Deliverables  Capturing Business Rules & Decision Points  Facilitate Prioritization with Business
  • 9. Most Popular Interview Results Question 6: Function/Process Your Group Should NOT Manage  Prioritization Process  Large Projects  Operations Steering Committee … unless you are asked.
  • 10. Most Popular Interview Results Question 7: Addition Project Information for Enhancement  Standardize Document Storage System (Centralized)  On-going Mgt. Presentation Status  Alignment with Business Strategy  New Tracking Tool  Better Communication
  • 11. Most Popular Interview Results Question 8: Perceptions of VP’s Needs  Priority Setting Process  Project Cost  Project Overview  Time Reporting by Project  Project Status Common Fear: If you don’t match 100% to projections, prepare resume because your time is limited. 
  • 12. Most Popular Interview Results Question 9: Issues Around Project Tracking System  Administrative Overhead -- KEEP IT SIMPLE  Level of Detail  Project Level Information  Interactive Dependency Among Systems  Prioritization Based on Business Need
  • 13. Most Popular Interview Results Question 10: Obstacles (Opportunities) to Overcome  Staff Buy-in  Compliance  Prioritization Setting Process  Time Reporting
  • 14. Most Popular Interview Results Question 11: Improve Chances of Success  Upper Level Communication  Keep System Simple  Senior Level Buy In  Show Benefits (all levels)  System Results (Peer Pressure)  Training
  • 15. Primary Problems Tracking Tool Will Need to Initially Address  Must Be Easy to Use  Must Provide High Level Project Information ( ie Cost, Status, Overview)  Timely Project Information  Impact/Dependencies on Other Systems  Historical Data  Cost Benefit Analysis
  • 16. Sample Systems on the Market When watching this video “primer”, keep in mind that we have not yet developed our top requirements or specifications.
  • 17. Where Do We Go Now ? (Next Steps) Recommendations  Develop a Standard Process for All of Phoenix & Subsidiaries (any shared IT functions)  Establish IT Steering Committee  Establish Business Steering Committee  Implement A Basic Tracking System
  • 18. Q&A

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