Sleep Health & Safety 2013

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  • 1. S LEEP H EALTH & S AFETY 2013 EXHIBITOR AND SPONSORSHIP PROSPECTUS March 1-2, 2013 Gaylord National Harbor Washington, DC ster Reg iow! sleepfoundation.org N
  • 2. P LEASE J OIN U S AT S LEEP H EALTH & S AFETY 2013T he National Sleep Foundation invites you to exhibit at its SLEEP HEALTH & SAFETY 2013 NATIONAL SLEEP FOUNDATIONS annual Sleep Health & Safety 2013 conference. Sleep Health TRACK CHAIRS OFFICERS |& Safety 2013 brings together primary care physicians, sleep HEALTH CARE PROFESSIONAL TRACK CHAIRMAN Paul P. Doghramji, MD Russell Rosenberg, PhDphysicians and specialists, public health officials and transportation Family Physician Atlanta School of Sleep Medicine Collegeville Family Practice and Technologysafety professionals to learn the state-of-the-art in sleep. Collegeville, PA VICE CHAIRMAN The Sleep Health & Safety 2013 features programs dedicated PUBLIC HEALTH & SAFETY TRACK Christopher L. Drake, PhD Benjamin Gerson, MD Henry Ford Hospital Sleep Disordersto sleep medicine for primary care physicians and to public policy Medical Director & Research Center University Servicesissues such as drowsy driving, school start times and work place Philadelphia, PA SECRETARYfatigue issues. More than 350 professionals are expected to attend. Amy Wolfson, PhD College of the Holy Cross Don’t miss your opportunity to be part of Sleep Health TREASURER& Safety 2013. Register now to exhibit! Franklin Willis, JD Lynn Health Science Institute CHIEF EXECUTIVE OFFICER David M. Cloud sleepfoundation.org 1
  • 3. ATTENDEE D EMOGRAPHICS PAST E XHIBITORS Approximately 325 people attended Sleep Health & Safety 2012 1st Class Medical ACHC Ambulatory Monitoring Specialty/Title* Cadwell Laboratories The Compliance Team DeVilbiss Healthcare 1 4% Dymedix Government/Other Elsevier-Saunders Publishing 29% | Embla Sleep Center Management Fisher & Paykel 1 9% PhDs GE Healthcare Grass Technologies, Astro-Med Itamar Jazz Pharmaceuticals 21 % 27% MedtronicAllied Health Professionals MDs Midmark Narcolepsy Network National Heart, Lung and Blood Institute National Sleep Awareness Roundtable NorthEast Monitoring * Numbers do not total 100 percent due to overlap Philips Respironics Purdue Pharma L.P . ResMed SleepImage Sleep Solutions SleepPhones Somaxon Pharmaceuticals SomnoMed SOMNOmedics Sunovion Pharmaceuticals Vanda Pharmaceuticals Ventus Medical Watermark Medical 2
  • 4. S CHEDULE AT-A-G LANCE *! 7:00 am 7:30 am 8:00 am 8:30 am 9:00 am 9:30 am 10:00 am 10:30 am 11:00 am 11:30 am 12:00 pm 12:30 pm 1:00 pm 1:30 pm 2:00 pm 2:30 pm 3:00 pm 3:30 pm 4:00 pm 4:30 pm 5:00 pm 5:30 pm Exhibit 7:00 am - 5:00 pm Joint Session Break / FRI. with Break / Poster 3/1/13 Registration & Keynote Poster Annual Continental Breakfast Speaker Session | Lunch Session Awards 10:30 am 12:00 pm - 1:00 pm 7:00 am - 8:30 am 8:30 am - 3:00 pm - Dinner - 11:00 9:00 am 3:30 pm am Exhibit 7:00 am - 11:30 am Break / SAT. Poster Registration & 3/2/13 Session Continental Breakfast 10:30 am 7:00 am - 8:30 am - 11:00 am 7:00 am 7:30 am 8:00 am 8:30 am 9:00 am 9:30 am 10:00 am 10:30 am 11:00 am 11:30 am 12:00 pm 12:30 pm 1:00 pm 1:30 pm 2:00 pm 2:30 pm 3:00 pm 3:30 pm 4:00 pm 4:30 pm 5:00 pm 5:30 pm*! Schedule is subject to change ! KEY: Pink – Clinical Track / CME Blue – Public Health and Safety Purple – Joint sessions Gray – Breaks 3
  • 5. B OOTH S ET- UP E XHIBITOR S CHEDULE *A standard 8’ x 8’ booth includes: Exhibitor Set-up • One 6-foot table with a • 2 Chairs Thursday, February 28, 2013.......................................................3:00 pm – 8:00 pm white tablecloth/skirted • 1 Waste can • Carpet Exhibit Times Friday, March 1, 2013..................................................................7:00 am – 5:00 pmExhibit space accommodates 8’ x 16’ and island booths. To discuss availability, Saturday, March 2, 2013 ............................................................7:00 am – 11:30 amemail Scott Ravin at sravin@sleepfoundation.org. | Exhibitor Dismantling* Saturday, March 2, 2013............................................................11:30 am – 1:00 pmE XHIBITOR B ENEFITS * Exhibitors may not start dismantling prior to the exhibit’s close at 11:30 am. • Four (4) exhibitor staff badges per 8’ x 8’ booth. Each badge admits one to All items in the Exhibit Hall must be removed by 1:00 pm on March 2. Schedule is attend all Sleep Health & Safety sessions but not to the NSF Annual Awards subject to change. Dinner and Sleep Care Leadership Summit. • Listing in the conference’s exhibitor section on sleepfoundation.org and the C ONFERENCE S CHEDULE & E VENTS final program if application, full payment and company description are received by January 18, 2013. FRIDAY, MARCH 1, 2013 • Attendee mailing address available after March 18, 2013 upon request. Sleep Health & Safety 2013 ......................................................7:00 am – 5:00 pm Sleep Care Leadership Summit..............................................12:00 pm – 5:00 pmS PONSORSHIP O PPORTUNITIES The Sleep Care Leadership Summit is a meeting of sleep centerLimited to one unless otherwise indicated. Unit pricing provided. CEOs and sleep industry leaders discussing business perspectivesConference Sponsorship on market conditions, challenges, opportunities, and future needs. • Premier Sponsor (multiple) .........................................................$25,000 National Sleep Foundation’s Annual Awards Dinner .............5:30 pm – 9:00 pm • Standard Sponsor (multiple)........................................................$10,000 The “Who’s Who” in sleep attend this annual event to honor keyLunch Sponsorship .............................................................................$50,000 contributors in the advancement of sleep medicine.Awards Dinner Reception Sponsorship..............................................$25,000Poster Session Sponsorships (3)...........................................................$5,000 SATURDAY, MARCH 2, 2013Breakfast Sponsorships (2)...................................................................$5,000 Sleep Health & Safety 2013 ....................................................7:00 am – 12:00 pmPublic Health & Safety Track Program Book Sponsorship .................$5,000Refreshment Break Sponsorships (3) ...................................................$3,800 4
  • 6. E XHIBIT H ALLEXHIBIT HALLACTIVITIES |Attendees will have designatedfree time to visit the ExhibitHall during: • Breakfast* • Morning snack/break* • Lunch • Afternoon snack/break** These events will take place insidethe Exhibit HallEXHIBIT HALLDESCRIPTION • Room dimensions: 126’ x 82’ • Ceiling height: 14’ 5
  • 7. SLEEP HEALTHAPPLICATION AND CONTRACT FOR EXHIBIT SPACE & SAFETY 2013Company _____________________________________________________________ Website_______________________________________________________________ March 1 – 2, 2013Street Address (no P.O. Boxes)____________________________________________ City/State/Zip/Country__________________________________________________ Gaylord National Harbor Washington, DCContact Person ________________________________________________________ Title _________________________________________________________________Telephone ____________________________________________________________ Email ________________________________________________________________ Mail deposit and application, or to request more informationI am an authorized representative of the company named above with the full power and authority to sign and deliver this application. The company National Sleep Foundationlisted on this application agrees to comply with all the policies, terms and conditions in the Exhibitor Rules and Regulations (Page 7 attached). Scott RavinAuthorized Signature: ________________________________________________ Print Name and Title: ____________________________________________________________________ 1010 N. Glebe Road, Suite 310 Arlington, VA 22201Exhibitor Registration (see Booth Set-up on page 4 for more information) Tel (703) 243-1697 x210 Email sravin@sleepfoundation.orgK 8’ x 8’ Booth at $2,300; $2,650 after 10/10/12. 50% Booth deposit payment required with application. Balance due 30 days after application. After 1/11/13, full payment required with application. The exhibit service kit will beK Sponsorship of _____________________________ in the amount of $_______________ (Refer to page 4 for sponsorship opportunities and amounts). emailed to registered exhibitors. Full payment due with application.K Optional. I/my company wish to purchase ticket(s) at $250 each to the NSF Annual Awards Dinner on March 1, 2013. APPLICAT ION CHECKLIST : Specify ticket quantity: _______________. Full payment required with application. K Sign the application On or before 10/10/12 10/11/12 – 1/11/13 1/12/13 – 2/27/13 K Email the applicationBooth fee $2,300 $2,650 $2,650 K Send applicable payment50% Booth deposit $1,000 $1,325 Not eligibleAwards Dinner ticket fees $250 per ticket $250 per ticket $250 per ticketPayment with application $1,150 plus Awards Dinner ticket fees $1,325 plus Awards Dinner ticket fees $2,650 plus Awards Dinner ticket fees JANUARY 1 8 CHECKLIST :Balance due 30 days after application $1,150 $1,325 Not eligible K Email the company description PAYMEN T SUMMARY K Send certificate of insurance Booth.............................................................................................$___________________ Sponsorship ...................................................................................$___________________ K Send written request for Award Dinner ticket fees...............................................................$___________________ product/item distributionPayment Total ..............................................................................................$___________________K Visa K Mastercard K Amex K Discover Payment with application (refer to Payment Summary Chart) ..........$___________________ Make deposit check payable to the National Sleep Foundation in U.S.Cardholder Name (please print) ____________________________________________ Card # ______________________________________ Exp. Date _______________ funds and drawn on a U.S. bank.Signature_______________________________________________________________ Title _______________________________________ Date ___________________ All exhibits are subject to review and approvalWe prefer that our exhibit not be next to the following company(s): _____________________________________________________________________ by the National Sleep Foundation. ContactWe prefer that our exhibit be located near the following company(s): ____________________________________________________________________ the NSF for available times for planning meetings or social events during Sleep Health & Safety 2013. Those in direct conflict withDescription for Program Book official NSF activities will not be approvedSubmit in 50 words or less a description of the products, equipment, services, or facility that will be exhibited. Description will appear in the final by the NSF.program exactly as you submit it. The NSF reserves the right to edit text to conform to style or length, when necessary. Pharmaceutical companies areto adhere to FDA guidelines for descriptions. Email the description to sravin@sleepfoundation.org by January 18, 2013.
  • 8. E XHIBITOR RULES & R EGULATIONS Insurance It is the responsibility of the exhibitor to carry a minimum of $1,000,000 liability insur-Exhibit Management ance for bodily injury and property damage combined. A certificate of insurance must beThe National Sleep Foundation (NSF) reserves the right to reject, for any reason, an submitted to the NSF by January 18, 2013. Failure to do so will result in the suspensionexhibit application from any company, product, or service for exhibit space at Sleep of the exhibitor’s right to occupy space in the Exhibit Hall. No refunds will be issued.Health & Safety 2013. “Private” Events or MeetingsCancellation Policy Rooms are available for rent to exhibiting companies wishing to conduct a meetingCancellations or requests to reduce booth space must be sent in writing to Scott Ravin or a social event before and after the conference. Functions are allowed provided thatat sravin@sleepfoundation.org. A refund, less 25% of the booth fee, will be given only they do not conflict with the official program and are approved in writing in advanceon cancellations received in writing by Scott Ravin on or before January 18, 2013. | by the NSF. Contact Scott Ravin, sravin@sleepfoundation.org about meeting spaces.Booth Activities / Promotional ItemsExhibitors are permitted to make demonstrations and informational presentations of Liability and Indemnificationtheir company’s products or services inside the booth only. Attention-getting tactics in The exhibitor is fully responsible for any claims, liabilities, losses, damages, or expenses,the form of entertainment, amusement or demonstrations of non-company products or including attorney’s fees, relating to or arising out of any loss of, or injury to, or damageservices must be approved in writing in advance by the NSF. Scientific posters may not to any person or property of the exhibitor or any other property where such injury, loss orbe displayed in commercial exhibit booths. Accredited continuing education activity damage is incident to, arises out of or is in any way connected with the exhibitor’s partic-(e.g., for which CME certification is awarded) is not permitted. Promotion of an NSF ipation in the Exhibit Program. The exhibitor shall protect, indemnify, hold harmless andabstract or educational session is not allowed. defend the NSF, its officers, directors, agents, volunteers, vendors, and employees from and against any and all such claims, liabilities, losses, damages, and expenses, includingDemonstrations attorney’s fees, provided that the foregoing shall not apply to injury, loss, or damageAll demonstrations must be confined to the space allowed to each exhibitor. Activities cause by or resulting from the negligence or willful misconduct of the NSF, its officers,which, in the NSF’s opinion, interfere with normal traffic flow or infringe on other directors, agents, volunteers, vendors or employees.exhibits are prohibited. The use of other than closed-sound systems will be permittedonly with the prior written approval of the NSF (deadline: January 18, 2013). An exhibit Force Majeuremay be closed if deemed not to meet these requirements and infractions cannot be In case of any part of the Exhibit Hall is destroyed or damaged so as to prevent the NSFresolved on-site. No refund will be issued for the contracted space. from permitting an exhibitor to occupy assigned space during the exhibit period (in part or in whole) is prevented by strikes, Acts of God, national emergency, or other causesProduct Samples beyond the control of the NSF, then the exhibitor will be charged for space only for theExhibitors wishing to distribute items other than product samples or educational materials period the space was or could have been occupied by the exhibitor, and the exhibitormust submit a request in writing, along with a product prototype or pdf, to the NSF by hereby waives any claims against the NSF, its officers, directors, agents, volunteers,January 18, 2013. Exhibitors must have prior written approval from the NSF to distribute vendors and employees for losses or damage which may arise in consequence for suchitems other than product samples, education materials or novelties (e.g., candy, pens, inability to occupy assigned space.notepads). Interpretation and Application of Rules and RegulationsAdvertising All matters and questions not specifically covered by these Rules and Regulations, asAll exhibitors must adhere to all applicable regulations, guidelines, and rulings of well as booth assignments, are subject to the decision of the National Sleep Foundation.the FDA. 7