North American Neuromodulation Society's 16th Annual Meeting

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  • 1. North American Neuromodulation SocietyJoin more than 1,000 attendees at the largest neuromodulation-focused meeting in North America16th Annual Meeting December 6–9, 2012Exhibitor Prospectus las vegas, nv Neuromodu an lat rth Americ ion Society No • es t 1994 •
  • 2. JOIN US FOR THE NANS 16TH ANNUAL MEETING We invite you to participate as an exhibitor at the North American Neuromodulation Society (NANS) 16th Annual Meeting, December 6–9, 2012, at the Wynn Las Vegas in Las Vegas, NV. NANS is dedicated to being the premier organization representing neuromodulation by promoting multidisciplinary collaboration among clinicians, scientists, engineers, and others to advance neuromodulation through education, research, innovation, and advocacy. As the field of neuromodulation has grown, so has the depth and breadth of the annual meeting. Our 2012 program will continue to build on this and include the most current information on state-of-the-art uses of neuromodulation therapies and techniques. There will also be lectures and symposia by renowned specialists dedicated to clinical ad- vancements within the field. We anticipate welcoming more than 900 attendees from North America and around the world to the 16th Annual Meeting. Some of the specialties these attendees represent include • anesthesiology • cardiology • clinical research Number of • gastroenterology Attendees 2011 • neurology 1,004 • neurosurgery 2010 • pain medicine 2008 713 • physical medicine and rehabilitation • psychiatry 639 • urology. 2009 597 By exhibiting at the meeting, you will have the opportunity to interact and network with these leaders. The enclosed prospectus details all of the rules and regulations concerning your participation as an exhibitor at the annual meeting. There are also descriptions of the various marketing and promotional opportunities available to you. Please feel free to contact us with any questions or concerns. We will be happy to assist you. You can also visit www. neuromodulation.org for additional information concerning the annual meeting. We look forward to welcoming you to Las Vegas! NANS President 2012 Annual Meeting Co-Chairs 2012 Scientific Meeting Co-Chairs Ali R. Rezai, MD David Caraway, MD PhD Salim Hayek, MD PhD NANS Executive Director Lawrence Poree, MD PhD Alon Mogilner, MD PhD Chris Welber, MBA Joshua P. Prager, MD MS Ashwini Sharan, MD2
  • 3. Society FactsThe North American Neuromodulation Society (NANS) is a • spinal cord stimulatorsnonprofit organization dedicated to advancing the field of • peripheral nerve stimulatorsneuromodulation through clinical research, education, and • deep brain stimulatorsprint material while increasing the avenues of development • motor cortex stimulatorsfor its members through professional networking systems, • vagal nerve stimulatorsongoing communication, and other opportunities. Formerly • pacemakersthe American Neuromodulation Society (ANS), NANS was • cochlear implantsformed in 1994 through the efforts of physicians dedicated • retinal implantsto patient care in the field of neuromodulation. The society • implantable pumps.is a chapter of the International Neuromodulation Society Neuromodulation is a field that imparts a major impact on(INS). NANS is devoted to the pursuit of excellence in the the lives of people with diverse disorders and diseases.application of all neuromodulation therapies. NANS members are medical doctors, doctors of osteopa-Neuromodulation is one of the fastest growing fields of thy, nurses, basic scientists, psychologists, and representa-medicine today and encompasses bioengineering, basic tives of an industry that participates in the growth andscience, issues at the neural interface, and care of people development of neuromodulation. The majority are workingliving with a wide array of clinical disorders. Neuromodula- in pain-related disciplines.tion as a therapy is used to treat such diverse disorders as The NANS Annual Meeting gives registrants an opportunitypain, angina pectoris, peripheral vascular disease, Parkin- to learn about the latest developments in the field of neu-son’s disease, epilepsy, urinary disorders, and many more. romodulation. By exhibiting at the meeting, you will haveThe field of neuromodulation encompasses many interdisci- face-to-face contact with more than 900 leaders in the fieldplinary fields of medicine. Devices in the category of neuro- and more than 1,200 total participants.modulation, to name a few, includeExhibit InformationExhibit Schedule Space Fees Wednesday, December 5 10’ x 10’ regular $3,000Exhibit Set-Up TBD 10’ x 10’ corner $3,500 Thursday, December 6 10’ x 15’ $5,000Exhibit Set-Up 8 am–5 pm 20’ x 20’ $15,000Opening Reception 5:30–7:30 pm Note. Single booths cannot be merged. Friday, December 7 The following services will be provided to exhibitors at noContinental Breakfast with Exhibits 7–8 am additional charge:Coffee Break with Exhibits 10–10:30 am • standard 7-in. x 44-in. identification sign showing the ex-Afternoon Break with Exhibits 2:45–3:15 pm hibitor’s name, city, and state (one per booth) Saturday, December 8 • 8-ft-high back wall and 33-in.-high divider rails ofContinental Breakfast with Exhibits 7–8 am quality fabricCoffee Break with Exhibits 10–10:30 am • carpetingAfternoon Break with Exhibits 3:15–3:45 pm • general overhead lightingExhibit Tear Down 5 pm • security guard service Sunday, December 9 • exhibitor listing in the program bookExhibit Hall Closed • access to attendee listNote. Times subject to change. • access to attendee mailing labels at discount rateInstallation • discounted advertising opportunities in the program book.All exhibits must be set up and aisles cleared by 5 pm onThursday, December 6, 2012, without exception. Housing A block of rooms is being held for the NANS Annual MeetingDismantling at the special rate of $169 (weekday) and $229 (weekend),The official exhibit closing time is 5 pm on Saturday, De- single/double plus tax until November 5, 2012, or until soldcember 8, 2012. All exhibit material must be packed and out, whichever comes first, atready for removal from the Exhibit Hall by Noon on Sunday, Wynn Las VegasDecember 9, 2012. 3121 S. Las Vegas BoulevardSpace Assignment and Fees Las Vegas, NV 89109 www.wynnlasvegas.comSpace will be assigned according to the date on which boththe contract and deposit are received, availability of re- For reservations, call 866.770.7555 and refer to the NANSquested space, special needs, and compatibility of exhibi- Annual Meeting.tors’ products. 3
  • 4. We invite you to become a NANS supporter. Commercial support is an excellent way for your organization to show its commitment to advancing the field of neuromodulation. Benefits of Commercial Support Diamond Level...........................................................$130,000 • Enhance your visibility. All of the above plus • Gain a more powerful presence. • 30-minute session with NANS board members • Increase your impact on NANS members. • full-page recognition ad in the program book Support an Event • diamond-level supporter plaque presented to company Break............................................................................................. $5,000 representative during the meeting. Lanyards...................................................................................$5,000** The exhibit booth size for this level is 20’ x 20’. In addi- Continental Breakfast..............................................................$7,500 tion, diamond level sponsors have the opportunity to host an industry-sponsored breakfast program for only the Tote Bags...............................................................................$10,000** cost of food and beverage, room setup, and AV (savings Reception...................................................................................$15,000 of $15,000) or the opportunity to host an industry-spon- sored luncheon or dinner program for $20,000 plus the Faculty Dinner........................................................................$15,000* cost of food and beverage, room setup, and AV (savings of Cyber Café............................................................................. $15,000** $20,000) or the opportunity to host an industry-sponsored dessert symposium for $20,000 plus the cost of food and Industry-Sponsored Breakfast Program.................... $15,000** beverage, room setup, and AV (savings of $5,000). Industry-Sponsored Dessert Symposium................. $25,000** Industry-sponsored sessions are subject to availability— Industry-Sponsored Dinner Program........................ $40,000** first come, first served. Industry-Sponsored Luncheon Program.................. $40,000** Program Book Advertising Opportunities *Price is all inclusive and allows the sponsor to give a 5-minute presentation Advertising in the 2012 Annual Meeting program book at the dinner. offers you concentrated exposure to the more than 1,200 **Plus the actual cost of the item. Meal menu options and costs will be specialists in the field of neuromodulation who are expect- handled directly with hotel catering services. ed to attend the 2012 Annual Meeting. The program book Silver Level...................................................................$25,000 features the complete listing of educational sessions, pre- senters, meeting events, and exhibit activities. It is a valu- • Sign in registration area able tool for all attendees and they refer to it often. • Recognition in meeting brochure (if received prior to publication) Take advantage of this opportunity to place your mes- • Recognition in program book sage in the hands of more than 900 decision makers and • 10’ x 10’ exhibit space in a prime location more than 1,200 total participants. To reserve space, con- • Supporter display for your booth tact Chris Welber at cwelber@neuromodulation.org or • Supporter recognition with your exhibitor listing 847.375.4398. • Supporter ribbon for your company representatives Space closing: October 15, 2012 • Registration list of meeting attendees No space cancellations will be accepted after the space closing date. • Sign at supported event Materials due: November 1, 2012 • Recognition in NANS Newsletter • Recognition of meeting support on the NANS website Gold Level.................................................................... $50,000 All of the above, plus • Quantities of the registration brochure to showcase your support • Recognition of meeting support in the journal, Neuromodulation Platinum Level............................................................$75,000 All of the above plus a supporter plaque. Exhibit booth for this level is 10’ x 15’.4
  • 5. exhibit hall floor planNote. Floor plan is subject to change. Join these Past Supporters Advanced Bionics Epimed International, Inc. Neuro-Diagnostic Associates Advanced Neuromodulation Systems Excel Communications Neurology Reviews American Academy of Pain Medicine FHC, Inc. Pain Care, Inc. Anazao Health Greatbatch, Inc. Pain Medicine News ArthoCare Spine Hartley Medical Center Pharmacy Pearson Clinical Assessments Automated Health Care Home Medical Services Pentec Health Bal Seal Engineering, Inc. Implant Funding Solutions PhysIOM Blackwell Science International Biological, Inc. Radionics Boston Scientific International Neuromodulation RS Medical Caperian Society St. Jude Medical CERT Health Sciences, LLC Kimberly-Clark Ballard Medical Stellar Technologies Codman, a Johnson & Johnson Lieberman Research Worldwide Stryker Interventional Pain Company Market Access Partners SurgiVision Consultants, Inc. Cosman Medical, Inc. MasterPharm Compounding Titan Health Corporation Custom Care Pharmacy Pharmacy Vertis Neuroscience, Inc. Elan Pharmaceuticals Medical Education & Research Institute Vertos Medical Elsevier Medtronic WB Saunders Epic Biosonics, Inc. Millennium Laboratories Wiley-Blackwell 5
  • 6. Registration FormNorth American Neuromodulation Society16th Annual Meeting | Wynn Las Vegas, Las Vegas, NVApplication for Exhibit Space Please print or type.Exhibit dates: December 6–9, 2012 Firm name_______________________________________________We understand that space will be rented by the following rates: (exactly as you wish it to appear in printed program and on exhibit sign)10’ x 10’ (100 sq ft) $3,000 Street address10’ x 10’ (100 sq ft) Corner booth $3,500 City, state, ZIP_____________________________________________10’ x 15’ (150 sq ft) $5,000 Phone (____)_____________________________________________20’ x 20’ (400 sq ft) $15,000 Fax* (____)_______________________________________________Note. Exhibit space is completely carpeted. E-mail___________________________________________________We understand that all space must be paid for in full by October 1,2012. If assigned space is not paid for in full by the specified date, it Web address______________________________________________may be assigned to another exhibitor at the discretion of the North Signature_________________________________________________American Neuromodulation Society. Name____________________________________________________We agree to abide by the terms and conditions printed on the next (first) (last)page, which are made part of this contract. This is not a binding con-tract until signed by Chris Welber on behalf of NANS. Title ____________________________________________________ * I understand that by providing the fax number listed above, on behalf of theAfter referring to the floor plan, please indicate preferred booth company specified above, I am authorized to and hereby consent for the com-location. pany to receive faxes sent by or on behalf of NANS. The signer of the application for exhibit space—or person designat-1st choice____________________ 2nd choice____________________ ed below, if different—shall be the official representative of the ex-3rd choice___________________4th choice_____________________ hibitor and shall have the authority to certify representatives and act on behalf of the exhibitor in all negotiations. This contract and relat-List companies that you would prefer not to be near. ed future mailings will be addressed to the signer (or designee indi- cated below, if different).________________________________________________________ Name ___________________________________________________________________________________________________________ (first) (last)________________________________________________________ Title ____________________________________________________ Firm Name_______________________________________________________________________________________________________ Address _________________________________________________________________________________________________________ (if different from above) City, state, ZIP____________________________________________________________________________________________________ Phone (____)_________________ Fax (____)__________________________________________________________________________ E-mail___________________________________________________List the products that will be exhibited. To guarantee your exhibit space:________________________________________________________ 1. Fax this completed form to 847.375.6424 2. Make a copy for your records________________________________________________________ 3. Return the original with a 50% deposit per booth to: NANS Meeting Exhibits________________________________________________________ PO Box 3781________________________________________________________ Oak Brook, IL 60522 Make checks payable to North American Neuromodulation Society________________________________________________________ (NANS) or charge the following account:________________________________________________________ q Visa q MasterCard q American Express q Discover ________________________________________________________________________________________________________________________ Card Number Exp. DatePlease submit electronically, in 50 words or less, a description of ________________________________________________________________your products or services to be exhibited, exactly as you want the Signature (required) V-Code (3-4 digitsinformation to appear in the conference program book. Submit to on back of card)cwelber@neuromodulation.org by October 1, 2012. Questions may be directed to Chris Welber at 847.375.4398 or cwelber@neuromodulation.org. FOR NANS USE ONLY Booth number(s) assigned________________________ cc# ___________________________________ exp_____________ $__________ Total cost $________________________ Check #_____________________ $______________________ Date______________________ Amount Paid $_____________________ Check #_____________________ $______________________ Date______________________ Accepted: NANS, by____________________________________________
  • 7. North American Neuromodulation Society Terms and Conditions1. Application and Eligibility. Application for exhibit space must be made on the printed form by NANS (hereinafter “the Society”), 12. Exhibit Staff Registration. Registration of representatives, identified under Exhibit Booth Price, will be complimentary, providedcontain the information as requested, and be executed by an individual who has authority to act for the applicant. This exhibition is that registrations are received by the Society before November 20, 2012. There will be a $25 charge for the registration of eachdesigned for the display and demonstration of products and services relating to the practice and advancement of the art and science additional booth representative who exceeds the allotted number. After November 20, 2012, an on-site $25 service fee will be incurredof neuromodulation and the professional education of those individuals attending the Society’s Meeting. The Society shall determine for the following:the eligibility of any company, product, or service. The Society may reject the application of any company whose display of goods orservices is not compatible, in sole opinion of the Society, with the educational character and objectives of the exhibition. In the event A. Registration of each representative,an application is not accepted, any paid space rental fees or deposits will be returned. B. Each name change, and2. Exhibit Booth Price. The prices for each booth are as follows: $3,000 for each regular 10’ x 10’ booth; $3,500 for each corner 10’ x C. Each lost badge or name substitution.10’ booth; $5,000 for each 10’ x 15’ booth; and $15,000 for each 20’ x 20’ booth. These prices include discounted rates on advertisingin the meeting program book, an attendee list, access to conference mailing labels at a discount, a uniformly styled draped booth, an Each exhibitor who registered in advance will have a printed exhibitor badge available at the exhibitor registration area at theidentification sign, a listing in the conference program book, and exhibitor badges for 4 preregistered company representatives per convention center. This badge will entitle registered exhibitors admission to the exhibit area only. Exhibitors must wear badges at allpaid 10’ x 10’ booth, which admit them to the exposition area at no charge. Badges for spouses are charged against each company’s times—including during setup times, exhibit hours, and dismantling—in order to enter the exhibit area.four-badges-per-booth allotment. Exhibitor staff, temporary help, and setup personnel must wear exhibitor badges or other badges designated by the Society or the3. Payment Dates. No booths will be guaranteed until the Society receives full payment of the total booth fee, along with a signed Official Contractor. Exhibitor badges do not give admission to other conference functions, nor are they transferable.contract. If full payment is not received by October 1, 2012, the Society will have the right to resell the assigned booth space. The 13. General Conference Registration. Any exhibitor who desires to attend the program sessions or any optional activities must registerexhibitor expressly understands and agrees that all amounts paid hereunder will be applied first to any outstanding obligations due through regular channels. Advance registration forms will be mailed to exhibitors as soon as they are available.the Society by the exhibitor, and then to the amounts due in accordance with this paragraph hereof, that any resulting arrearages mustbe paid within the time limits specified herein, and that the Society will have the right to cancel this agreement if the exhibitor is or 14. Special Visual and Sound Effects. Audiovisual and other sound and attention-getting devices and effects will be permitted onlybecomes in arrears with respect to any outstanding obligation due the Society. in those locations and in such intensity as in the sole opinion of the Society does not interfere with the activities of neighboring exhibitors. Operation of equipment being demonstrated may not create noise levels objectionable to neighboring exhibitors.4. Cancellation of Booth Space. In the event that the exhibitor notifies the Society of the exhibitor’s intent to repudiate the contractafter acceptance but prior to October 1, 2012, a full refund of monies received, minus a $250 administrative fee, will be issued per booth. 15. Unacceptable Exhibits. The exhibitor agrees not to use any displays that the Society determines, in its absolute discretion, willNo refunds will be made or cancellations accepted as of October 1, 2012. If for any cause beyond the control of the Society—such as, unreasonably endanger the person or property of the attendees or of the exhibitors, are in bad taste, are liable to discredit or subjectbut not limited to, the destruction of the exhibit facilities by an act of God, the public enemy, authority of the law, fire, or other force the Society to criticism or legal liability, are inconsistent with the stated purposes of the Society and the interest and welfare of itsmajeure—the Society is unable to comply with the terms of this contract and deliver the space allotted hereunder, this contract shall be members, are inimical to the property rights of the Society, or violate the booth regulations or any other provision of this contract. Inconsidered terminated and any payments made hereunder by the exhibitor shall be refunded to the exhibitor, less expenses incurred the event the Society determines at any time that any exhibit may or does violate this contract and the exhibitor is unable or unwillingby the Society to the date of the termination allocable to the exhibitor after proration thereof among all exhibitors. to cure or correct such violation, the Society may terminate this agreement immediately and forbid erection of the exhibit or may remove or cause the exhibit to be removed at the exhibitor’s expense, and the exhibitor hereby waives any claim for refund of the5. Assignment of Booth Space. Space will be assigned as application for exhibit space is received with a 50% deposit. The availability of exhibit booth or other damages arising out of such termination and/or exhibit removal. Any exhibitor who is uncertain as to whetherthe requested area, the amount of space requested, special needs, and compatibility of the exhibitor’s products with the Society’s aims an exhibit is in compliance with all applicable regulations and requirements should contact the Society.and purposes will be considered. Consideration will also be given to companies based on (a) the number of NANS shows in which theexhibitor has participated and (b) the amount of space the exhibitor has used in previous shows. 16. Insuring Exhibits. Exhibitors are encouraged to insure their exhibits, merchandise, and display materials against theft, fire, etc., at their own expense. It is suggested by the Society that the exhibitor contact the exhibitor’s insurance broker and obtain all-riskThe Society reserves the right to assign space other than the choice requested, if necessary, and the right to rearrange the floor plan insurance covering exhibit property while absent from home premises for exhibit purposes, or a rider to the exhibitor’s existing policyand/or relocate any exhibit. covering same.6. Booth, Furnishings, Equipment, and Service. A uniformly styled exhibit booth will be furnished that consists of draped material on Neither the exhibit facility, the Society, nor the Official Contractor will be responsible for loss or damage to any property in storage, inaluminum framework with a back wall that is 8 ft. high, side rails that are 33 in. high, carpeted exhibit hall, and identification sign that transit to or from the exhibit building, or while in the exhibit building for any loss of income as a result of any reduced sales due tois 7 in. x 44 in. Exhibit displays must not project so as to obstruct the view of the adjacent booths. In the rear 4 ft. of all booths, display such loss or damage. All property of the exhibitor will be deemed to remain under the exhibitor’s custody and control in storage, inmaterial or equipment can be placed to a height not exceeding 8 ft, without the consent of the Society. In the remainder of the booth, transit to or from, or within the confines of the exhibit hall, even though it may at times be under the temporary control or direction ofall display material or equipment shall not exceed 42 in. in height. the Society or the Official Contractor.7. Conduct of Exhibits. The advertisement or display of goods or services other than those manufactured, distributed, or sold by the 17. Music Licensing. The exhibitor represents and warrants that it shall comply with all copyright restrictions applicable to exhibitorsexhibitor in the regular course of business and identified in this contract is prohibited. An exhibitor may not assign, sublet, or apportion including, but not limited to, any music performance agreement between the Society and ASCAP or BMI. Exhibitor further representsall or any part of the contracted booth space, nor may an exhibitor permit the display, promotion, sales, or marketing of non-exhibitor and warrants that it shall obtain any additional license or grant of authority required of exhibitors under the copyright laws and presentproducts or services. Interviews, demonstrations, and distribution of literature or samples must be made within the booth area the Society with a copy of such license or grant no less than 30 days prior to the start of the show.assigned to the exhibitor. Canvassing or distributing of advertising outside the exhibitor’s own booth will not be permitted. There isno restriction on selling on the exhibit floor. However, exhibitors are responsible to the Internal Revenue Service for the collection and 18. Liability for Damages or Loss of Property. Guard service is provided by the Society on a 24-hour basis from movein through movesubmission of the applicable state and local sales taxes for sales, which occur on the exhibit floor. Exhibitors may not serve or dispense out. Notwithstanding the guard service provided by the Society for purposes of general security in the exposition premises, thefood or beverages of any type from their booths or in the exhibit area without consent of the Society. Helium balloons are not allowed exhibitor shall protect, indemnify, and hold harmless the Society, the exhibiting facility, and the Official Contractor from any and allin the convention center. No part of the display, including products, is permitted outside the exhibit space. Products and furnishings liability, loss, damage, or expense by reason of any injury or injuries sustained by any persons or property or loss of property or incomeshould be arranged with the safety of the exhibitors and attendees in mind. that might be derived there from occurring in or about the exposition premises or entrances thereto or exits there from, including that caused by or resulting from the negligence of the Society. The exhibiting facility shall not be responsible or liable for any injury, loss, orThe character of the exhibits is subject to the approval of the Society. The right is reserved to refuse the applications of companies damage to any property or person brought in by the exhibitor or otherwise located in the exposition premises.not meeting the standards required or expected, as is the right to curtail exhibits or parts of exhibits that are not in accord with thecharacter of the meeting. Booths should be designed to draw attendees into the booths, not to encourage attendees to stand in the aisles. 19. Shipping Instructions. Information on shipping methods and rates will be sent to each exhibitor by the Official Contractor. The exhibitor will ship, at his own risk and expense, all articles to be exhibited. The Official Contractor will provide storage for incoming8. Installation/Dismantling. freight, delivery to the booth, and removal, storage and return of empty crates, and removal and shipment of outbound freight. AllInstallation. All exhibits must be set up by 5 pm on Thursday, December 6, 2012, without exception. Assembly of exhibits during charges are based on inbound weights. All shipments must be prepaid. The address on all crated shipments shall include the exhibitor’sregularly scheduled exhibit hours will not be permitted. At 7 pm, an inspection will be made, and exhibits that obviously are not being name and booth number(s). Exhibit material cannot be received at the convention center prior to the show setup dates. Such freightworked on and have no representative present will be assigned to the labor contractor for uncrating and erecting to facilitate the will be directed to and stored at the Society’s designated freight handling and storage firm at the exhibitor’s expense. The exhibitorremoval of crates and the initial cleaning prior to the opening. Charges will be billed to the exhibitor. Exhibit aisles must be clear by expressly agrees that any exhibit material remaining in the exhibit hall after the contracted move-out time has terminated or any5 pm. damaged exhibits left behind may be removed and disposed of at the expense of the exhibitor and without liability to the Society or the Official Contractor.Dismantling. The official closing time of the exhibits is approximately 5 pm on Saturday, December 8, 2012. All exhibit material mustbe packed and ready for removal from the exhibit area no later than 12 noon on Sunday, December 9, 2012. No packing of equipment 20. Failure to Occupy Space. Any space not occupied at the convention center at 7 pm Thursday, December 6, 2012, shall be forfeited byor literature or dismantling of the exhibits is permitted until closing time. Any company violating this regulation will be fined $100 and the exhibitor, and space may be resold, reassigned, or used by the Society without refund, unless a request for delayed occupancy hasmay be denied exhibit space at any future Society conferences. received prior approval by the Society.9. Additional Exhibitor Services. All other services are available to exhibitors at normal charges through the official convention 21. Fire Regulations. No exhibitor shall use any flammable decorations or coverings, and all fabrics or other materials used shall becontractor (hereinafter “Official Contractor”). An exhibitor’s service kit will be mailed to all exhibitors approximately 90 days in flameproof.advance with complete details and deadline order dates for rental displays, additional decorating, furniture, carpeting, signs, cleaning, 22. Advertising Material. The use or distribution of any souvenirs during the convention shall be subject to prior written approval byphotography, floral, electrical, telephone, audiovisual service, drayage, labor, and shipping. the Society. Such material shall be submitted to the Society for approval 60 days prior to the convention. Except as otherwise provided,10. Contractor and Labor Coordination. The Official Contractor will have control of all inbound and outbound freight to prevent the Society will not endorse, support, or be liable for the claims made to the qualities or merits of their products or services, and nocongestion in the loading and unloading area, in the aisles, and in any freight traffic area. The Official Contractor will have complete advertising or mention will indicate, claim, or suggest such endorsement or support. All handouts must be distributed within thecontrol of all labor hired and scheduling and coordination of labor for the purpose of the orderly setup, management, and dismantling exhibit booths.of the exposition. It is highly recommended that the labor services of the Official Contractor are used for setup and dismantling. If an 23. Convention Program. One (1) copy of the convention program/exhibits directory will be available to each exhibiting company at theoutside contractor is used, the following steps must be taken: exhibitors’ registration area.A. The Society and the Official Contractor must be notified, and proof of adequate liability insurance must be given, in an amount no 24. Exhibit Space Floor Plan. Every effort will be made to maintain the general configuration of the floor plan for this convention.less than $1,000,000 combined single limit for personal and property damage, at least 30 days prior to show setup. The booth number, However, the Society reserves the right to modify the plan, if necessary, as determined solely by the Society.name of the exhibitor, and identification of the outside contractor must be included. 25. Miscellaneous. The Society shall have the sole authority to interpret and enforce all terms and conditions governing exhibitors andB. Check-in by all labor will be required at the labor service desk prior to the start of setup. No setup will be permitted without the this exhibition. Any and all matters not specifically covered herein are subject to decision by the Society. These terms and conditionsauthorization of the Official Contractor. may be amended at any time by the Society upon written notice to all exhibitors. The exhibitor expressly agrees to be bound by theC. All outside contractor personnel shall confine their activities to the booth in which they are working and will not be permitted to terms and conditions set forth herein and by any amendments thereto adopted by the Society from time to time. This contract shall besolicit on the floor or elsewhere in the exhibit hall. interpreted under the laws of the United States and of the State of Illinois.11. Hospitality and Entertainment. Hospitality suites or events sponsored by the exhibitors must be approved by the Society. Noentertainment may be scheduled to conflict with the Society’s program hours, activity hours, or exhibit hours. The Society has blockedsuites at the conference hotel that will be available on a first-come, first-served basis. Reservations should be made directly with thehotel. Firms that are not exhibiting are not permitted to have hospitality functions.
  • 8. Neuromodu an PRSRT STD lat rth Americ U.S. Postage ion Society PAIDNo Glenview, IL • es t 1994 • Permit No. 62 4700 W. Lake Ave Glenview, IL 60025 NANS 16th Annual Meeting Don’t miss the largest neuromodulation meeting of the year! Interface with clinical leaders from a wide variety of specialties. Network with other exhibitors of cutting-edge technology. Support the education and advancement of the rapidly growing field of neuromodulation. Learn more about the NANS Annual Meeting at neuromodulation.org or contact Chris Welber at cwelber@neuromodulation.org to book your exhibit space.