2012 Exhibitor Prospectus67th Annual Meeting of the American Society for Surgery of the Hand + September 6-8, 2012 + Chicago Booth Assignments begin February 27, 2012
YOU’RE INVITED TO THE #1 HAND ANDUPPER LIMB MEETING AND EXPOSITION! Simply put, the ASSH Annual Meeting offers the very best opportunity for you to reach the primary users of hand and upper extremity products in the United States and abroad. At our meeting, we focus on surgery of the hand, wrist, forearm, elbow, shoulder, as well as nerve reconstruction, reconstructive limb microsurgery and transplantation. Other medical specialty society meetings and trade shows lack the critical mass of practitioners, clinician-scientists and thought leaders that offer the buying and decision making power our attendees offer. Participants actively seek opportunitiesto learn about new and innovative products to bring back to their practices and institutions. Ourconference is attended by over 2,600 hand surgeons, therapists, and other hand care professionalsadvancing the specialty of hand and upper limb care. If this is your market, if this is where you excel, thenwe invite you to step up and join us at the 67th ASSH Annual Meeting and Exposition in Chicago, Illinois.Looking for additional ways to engage Society leadership in critical strategic planning for the future ofhand care? Consider becoming an ASSH Corporate Partner and joining us on our Corporate AdvisoryCouncil. A variety of opportunities exist for you to maximize your participation and embrace ourmeeting theme of inclusion, engagement and innovation. We hope you will join us in Chicago in 2012and we look forward to another successful year!Edward Diao, MDChair, ASSH Commercial Support CommitteeCo-Chair, ASSH Corporate Advisory CouncilThe ASSH Exhibitor Experience• Enjoy 2.5 exhibition days featuring beverage breaks and boxed lunches in the exhibit hall• Pre-show marketing to registered attendees using complimentary set of mailing labels• FREE listing in the New Product Showcase to highlight your new products and services• Special “1st Time Exhibitor” upgrades and discounts to promote your presence• Qualified audience that treats the entire spectrum of hand and upper extremity care including: hand, wrist, forearm, elbow and shoulder• Unique opportunity to reach over 2,600 professional attendees specializing in hand, orthopedic, and plastic surgery specialties• Network with important decision makers who are in search of new and innovative goods, services and initiatives to run a better equipped practice• Create a presence at the most respected hand conference in the country
Expo At-A-Glance Dates: September 6-8, 2012 Location: Chicago, IL, USA Venue: Hyatt Regency Chicago Professional Attendees: 2,600 Exhibiting Companies: 120 Standard Booth Rental Fee: $3,200Exhibit Hall Attendee DemographicsSee page 9 for application 4% 4%All companies that occupy a 10x10 space or larger 6%will receive the following benefits included in thecost of their exhibit space: 17%• Standard 8 high draped back wall and 3 draped side rails• 7"x44" ID sign listing company name and 69% booth number• Company name listed on conference website, preliminary and final program materials• 1 set of pre-registered attendee labels, by request (mailed six weeks out from meeting) Percentage of Practice• 3 exhibitor badges per 100 sq. ft. occupied Devoted to Hand Surgery• Access to general scientific session for registered ■0-24% ■25-49% ■50-74% ■75-100% ■Allied Health booth personnel• 1 post-registration attendee list• 1 priority point towards next year’s placement in the exhibit hall Housing & Travel In April 2012 exhibitors will be notified when theSee Exhibitor Rules and Regulations (pg. 13-15) housing block at the Hyatt Regency Chicago hasfor complete details about payment, assignment opened, along with reservation instructions. Unitedprocess, show hours and more! Airlines has been selected as the official carrier for the 67th ASSH Annual Meeting (Group Code 549KA). Visit www.ASSHAnnualMeeting.org for updates.Buying Power• Average of 3-5 hours spent in exhibit hall.• 75% of all attendees have buying power or Contact Information influence buying decisions. American Society for Surgery of the Hand• Over half of all attendees indicate an intent 6300 North River Road, Suite 600 to purchase or research new products in the Rosemont, Illinois 60018 exhibit hall. Phone: (847) 384-8300 | Fax: (847) 384-1435 Email: email@example.com• Exhibit hall and industry workshops are ranked in the top 5 values of the annual meeting in addition Exhibitor Sales & Application: http://bit.ly/EXAM12_Info to networking, CME, and keynote lectures. Industry Updates: http://bit.ly/IndustryUpdate Learn more: http://s3.goeshow.com/assh/annual/2012/exhibitor_information.cfm | 3
WHO 90% of attendees participate in the EXHIBITS? + show to connect with other members and suppliers to exchange ideas. Our exhibit hall provides a variety of products and services for our attendees including exhibition categories: audiovisual, bone growth stimulators, casting supplies/equipment, devices, diagnostic equipment, education services, EMR, implants, lifestyle/luxury brands, loupes, market research, non-profit services, pharmaceuticals, recruitment, practice management, prostheses, publications, rehabilitation services, soft goods, surgical equipment/instruments, video/camera systems, web services, x-ray and more! The following list includes exhibitors who participated in the 2011 ASSH Annual Meeting. 3-Point Products, Inc. Exos Corporation Ortho-Preferred A.M. Surgical, Inc. Exscribe, Inc. OrthoScan, Inc. Abraxas Medical Solutions Extremity Medical, LLC OsteoMed, L.P. ACIGI Relaxation/ Fujiiryoki Ferrell-Duncan Clinic PeriOptix Inc Acumed FusionOne Pillet Hand Prostheses, Ltd. Advanced Arm Dynamics Hand Biomechanics Lab, Inc. Planmed Inc. Alternative Prosthetic Services, Inc. Hand Rehabilitation Foundation Prescotts, Inc. American Association for Hand Surgery Handstand Prime Clinical Systems, Inc. American Express Open Hely & Weber ReSurge International American Society of Hand Therapists Hologic, Inc. Rose Micro Solutions Ameristar Medical Billing HRA Healthcare Research & Analytics SAGE AMGF Inc. Global Prosthetic I. Q. Medical Devices Sensidisk Development I.T.S. USA SheerVision Amniox Medical, Inc. Infinite Therapeutics Silver Ring Splint Company Aptis Medical LLC Innomed Inc. Skeletal Dynamics, LLC AREX USA, LLC Inocare Vertrieb Ltd. Small Bone Innovations, Inc. Arthrex, Inc. Instratek, Inc. Smith & Nephew Ascension Orthopedics Inc. Instrument Specialists, Inc. SonicSurg Innovations, LLC ASSI - Accurate Surgical Integra Sonoma Orthopedic Products, Inc. Auxilium Medical Information IFSSH Stonebridge Financial Advisors AxoGen, Inc. Kapp Surgical Instruments, Inc. Stryker Orthopaedics Bacterin International Holdings, Inc. Keeler Instruments, Inc. Surgical Acuity Biocomposites Inc. Lippincott, Williams & Wilkins Suspension Orthopaedic Solutions LLC Biomet Materialise NV Synovis Micro Companies Alliance, Inc. BioPro, Inc. Mayo Clinic Synthes BME (BioMedical Enterprises Inc.) MD Logic EMR Tenex Health Buxton BioMedical Inc. Med Spec Thayer CarboFix Orthopedics Ltd. Medartis, Inc. Tiemann Surgical Carl Zeiss Medical Products Resource Toby Orthopaedics, LLC Checkpoint Surgical, LLC Medi-Tech Specialty Services, Inc. Tornier Cook Medical Mercy Touch Bionics Core Essence Orthopaedics, Inc. MicroAire Surgical Instruments TriMed, Inc. Cuattro, LLC Microsurgery Instruments, Inc. Tri-Medics DePuy Orthopaedics Mini C Sales Union Surgical, LLC Designs for Vision, Inc. MMI UPEX DJO Global Mylad Orthopedic Solutions VBM Medical, Inc. Dynasplint Systems, Inc. Nadia International, Inc. VQ OrthoCare Elsevier, Inc. NeuroMetrix, Inc. Westcon Orthopedics Inc Esaote USA OrthoHelix Surgical Designs Inc. Wright Medical Technology Inc. Exactech, Inc. OREF Zimmer, Inc.4 | Learn more: http://s3.goeshow.com/assh/annual/2012/exhibitor_information.cfm
CORPORATE PARTNERSHIPOur Partnership PhilosophyWe believe in forming relationships with industry with one goal in mind: serving the needs of our attendeesthrough the delivery of quality products and services. By partnering with the ASSH we will help promote yourbrand, connecting you with influential buyers and potential clients for the future. All partnerships must meet allstandards set by the ACCME, PhRMA, AdvaMed, and the US government.Why Support:• Highlight your commitment to the hand and upper extremity community.• Position your company as a leader.• Make a lasting impression year-round with ASSH members.Can’t come to the meeting? Don’t forget about reaching membership through our small course tabletopexhibit program and through advertising on the ASSH website, email newsletters and more! Emailmeetings@assh.org or visit www.assh.org for more information.Partnership Support Levels –Based On Year-Round Support!Classic Partnership is reached by committing $1,000 – $49,999 in supportPremier Partnership is reached by committing $50,000 – $99,999 in supportElite Partnership is reached by committing $100,000 or morePartnership status is activated by supporting an education, training or research grant. Continue to earncredits toward Classic, Premier or Elite Partner status through advertising and other promotional activities(print and digital) as well as exhibiting at our stand-alone courses and at the Annual Meeting.Corporate Partnership Program Rules• Current supporters have first right of refusal and must decide within 24 hours of being contacted if they will continue to support an item/activity.• A letter of agreement must be signed for all support opportunities. The commercial supporter must agree to abide by the conditions put forth by the Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support.• Partnership is activated through education/training/research grant support and commercial/promotional commitments. Exhibition and advertising fees contribute to partnership level but do not constitute a partnership in itself.• 12-month support program begins and is renewed with each ASSH Annual Meeting and is based on advertising/commercial support, educational grants, AFSH contribution and exhibition fees paid.+ 87% of attendees participate to learn about new developments in research/techniques. Learn more: http://s3.goeshow.com/assh/annual/2012/exhibitor_information.cfm | 5
Partnership Benefits CLASSIC PREMIER ELITE Partnership Benefits and Recognition* ($1-49K) ($50-99K) ($100K+) Leadership & Networking Opportunities Individual meeting with ASSH/AFSH Leadership and Executive Staff X X X Invitation to ASSH/AAHS Presidents’ Reception at the X X AAOS Annual Meeting Complimentary Seat on Corporate Advisory Council X Year-Round Recognition Recognition in ASSH Journal of Hand Surgery (JHS) advertisement X X X (single issue) Website link and logo on Corporate Partners page X X X Eligibility to earn bonus exhibitor priority points through X X X JHS Advertising Discounted rates on JHS advertising (limited) X X X Year-end portfolio summary of support X X X Corporate support “thank you” letter with company listing X X included in ASSH New Member Kit Quarterly recognition in ASSH Weekly Member Update X X Annual Meeting Promotion Recognition signage onsite in meeting venue X X X Logo in Preliminary Program, Final Program, and X X X Annual Meeting website Recognition in PowerPoint Slides in General Session X X X Additional Exhibitor Staff Badges (no fee) 3 extra 5 extra 10 extra Bonus Exhibitor Priority Points for next year’s assignment 3 points 5 points 10 points Preliminary/Final Program and website banner advertising discounts 10% off 15% off 20% off Upgraded company directory listing in Final Program X X Recognition in blast email to registered attendees X X Complimentary ancillary meeting space (limited) X Include social ancillary events in ASSH app schedule (by request) X Invitation to attend VIP ASSH/AFSH Leadership Receptions X throughout the meeting VIP seating at opening ceremony (by request) X (1) Set of Attendee Mailing Labels post-show X Opportunity to review the exhibit hall floorplan in advance of X prospectus publication for priority placement in the exhibit hall * Partnership benefits subject to change.6 | Learn more: http://s3.goeshow.com/assh/annual/2012/exhibitor_information.cfm
FEATURED PARTNER OPPORTUNITIESIndustry Forums (formerly Product Workshops)See page 11 for applicationIndustry forums are commercially supported educational activities held in conjunction with the ASSH AnnualMeeting. These 60-minute sessions offer commercial groups the opportunity to highlight their productsthrough an in-depth presentation. Session format includes lecture, debate, case discussion and demonstration.Industry Forums are the best way to gain exposure for your products and teach surgeons how to properlyuse your equipment. Session content and faculty are selected by the vendor. Forums will be promoted in allmeeting programs, through email and web promotion and onsite. Fee includes session room set-up, basic A/Vpackage, and registration/promotion services. Sign up early to maximize attendee awareness and registration!First room – $10,500 / Each additional room – $7,500Annual Meeting Event “App”The app allows attendees to easily access event sessions, speakers, exhibitors, and organizer messages.Available on iPhone, iPad and Android devices. As an App Supporter your logo will be seen each time theapp is opened via the app “splash page”. Additionally, you will receive a hyperlinked banner which will appearon the app’s landing page, an expanded section in the Expo listing, option to include (1) video in the mediasection and a highlighted booth on the exhibit hall map.$30,000 exclusive / $10,000 shared (max of 3)Educational Resource Center (ERC)Take advantage of this new promotional opportunity by supporting the ERC, formerly known as the ASSHBook Store. Hundreds of attendees stop by ERC each day of the meeting picking up select ASSH products.Your educational grant will help supply a convenient tote to carry scientific texts, DVDs and other materialsduring the show. Supporters have the option of placing corporate logo on the ERC bag or having a premiuminsert available at check-out, distributed to all attendees that stop by the ERC.Educational Grant – $15,000Resident/Fellow Annual Meeting Scholarship ProgramPartner with the American Foundation for Surgery of the Hand by pledging to support one or morescholarships to help a resident or fellow in financial need to attend the Annual Meeting.Scholarships are awarded at $1,500/eachOther Promotional & Advertising OpportunitiesPromote your brand and maximize visibility at the 2012 show through a variety of means to best meetyour marketing goals. From hotel keycards, wi-fi hotspot, mobile charging stations and more we can customcreate a package to serve you best. Email firstname.lastname@example.org to request an appointment to review yourgoals and get started! Learn more: http://s3.goeshow.com/assh/annual/2012/exhibitor_information.cfm | 7
Exhibit Hall Floor Plan Hyatt Regency Chicago + Chicago, IL Booth Specifications Standard Booth Space is 10x10 POSTER/SERVICE CENTER DESKS AREA Booth Fees – Inline: $3,200 / Corner: $3,400 Floorplan is subject to change. View floorplan online at: http://s3.goeshow.com/assh/annual/2012/floorplan.cfm Ceiling height is 12 except where noted Indicates ceiling height is 10 * Indicates last in, first out FOOD AREA ENTRANCE8 | Learn more: http://s3.goeshow.com/assh/annual/2012/exhibitor_information.cfm
APPLICATION AND CONTRACTFOR EXHIBIT SPACE67th Annual Meeting of the American Society for Surgery of the HandHyatt Regency Chicago + Chicago, IL + September 6-8, 2012Exhibition FeeBooth Type Booth FeeInline Booth $3,200 per boothCorner Booth $3,400 per boothAll Island Booths (four or more) $200 discount per 10’x10’ space For example, 20’x20’ island is $12,800 with discountContact InformationComplete all areas EXACTLY as it should appear in all ASSH official publications.Company Name Address City/State/Zip Business Phone Business Fax Company Email Website □ Check here to indicate a recent address change□ Company recently changed names and was formerly known as Primary Exhibits Contact: If correspondence address is different than one above or a different contact/address should be used for billing please attach detailed information to your application or email informationto email@example.com.Contact Name Title Contact Phone E-mail Please list any special accommodations, if any, that you or your employees may require during the meetingdue to a disability: AgreementWe hereby apply for exhibit space at the 67th ASSH Annual Meeting to be conducted over September 6-8, 2012. Weunderstand that upon submission, this application becomes a contract, under the terms and conditions set forth hereand in the prospectus, which we have read, understand and accept. We understand that booth spaces will be assignedaccording to a point system. We will accept the booth space assigned and agree to accept reassignment, if necessary, tocreate a more effective exposition. In submitting this application, we agree to exhibit under and comply with the rules andregulations printed in this prospectus, which rules and regulations are hereby made a part of this agreement.Signature Date
APPLICATION AND CONTRACTFOR EXHIBIT SPACE (continued)Product Information□ 012 New Product Showcase – Please check the box to the left to indicate your company will be 2 exhibiting a new product or service (released within September 2011 – September 2012). Additional details will be sent in April regarding the NPS program.Product Type to be exhibited (pick up to three):□ Audiovisual □ Lifestyle / Luxury □ Publications□ Bone growth stimulators □ Loupes □ ehabilitation services and/or R□ Casting supplies and equipment □ Medical supplies exercise equipment□ Computers □ Muscle stimulators, massagers □ Soft goods (support) (software or hardware) □ Non-Profit, Association, □ Surgical equipment□ Devices Foundation □ Surgical instruments and supplies□ Diagnostic equipment □ Pharmaceuticals □ Video and camera systems□ Electronic Medical Records □ Physician recruitment □ X-ray□ Implants □ Practice management □ Other (specify) □ Internet / Web Product □ Prostheses Market segment to which you cater (check one): □ Primary surgery □ Primary therapy □ BothBooth Space SelectionPlease indicate your top four preferred booths or aisle locations in the hall. Maximize your chances byselecting locations that do not overlap. See floor layout on page 8. Check the availability floorplan online athttp://s3.goeshow.com/assh/annual/2012/floorplan.cfm (available in March).First Choice Size Second Choice Size Third Choice Size Fourth Choice Size Corner Requested? □ Yes □ No Corners will be assigned if available, but are not guaranteed.Please list any companies that you DO NOT wish to be near: Please list any companies that you DO wish to be near: All requests will be considered during the assignment process but cannot be guaranteed.Exhibit space applications and 50% deposit must be received by January 23 to meetPreliminary Program publication deadlines or by May 14 to meet the Final Program deadline.The first round of booth space assignments will conclude in late February according to a priority point system(earned at prior annual meetings). Consideration is also given to the order in which applications are receivedas well as the size of the booth requested. All balances must be paid by May 14.Sign and submit application to American Society for Surgery of the Hand:Mail: ASSH, Department 1005, P.O. Box 6500, Chicago, IL 60680 Fax: (847) 384-1435Online (credit card only): https://s3.goeshow.com/assh/annual/2012/exhibitor_sales.cfmSorry, but telephone requests for space cannot be honored.DepositA 50% deposit is due with application. 100% is due with application if submitted on or after May 14. Amountenclosed $ payable in U.S. funds to the American Society for Surgery of the Hand.□ Check # □ American Express □ Discover Card □ MasterCard □ VISAPrint name (as it appears on card) Signature Account number Exp. Date Security Code
Industry Forum Application Form67th Annual Meeting of the American Society for Surgery of the HandHyatt Regency Chicago + Chicago, IL + September 6-8, 2012Application Deadline: December 30, 2011Fax Completed Forms to: (847) 384-1435Industry Forum Fee$10,500 for the first workshop$7,500 for each additional workshopIndustry Forum Organizer Contact InformationCompany Name Contact Name E-mail If billing address is different from main account please attach instructions with application.How many forums are you interested in hosting (please circle)? 1 2 3Please indicate which timeslot(s) you in order of preference below.NOTE: Due to the demand for the noon time slots, each company will be limited to one forum each day(Thursday and Friday). Workshop #1 Workshop #2 Workshop #3Wednesday, September 5, 5:00 – 6:00 PM * Thursday, September 6, 11:30 AM – 12:30 PM Thursday, September 6, 6:30 – 8:00 PM Friday, September 7, 7:00 – 8:00 AM Friday, September 7, 12:00 – 1:00 PM * nterested in hosting a longer session and/or combining your program with a reception on Wednesday evening? I Contact the ASSH to discuss your options.Signature DatePlease return this form to the ASSH by fax at (847) 384-1435 by December 30, 2011. An invoice will be sentupon receipt of your application. A 50% deposit is due by January 23, 2012. Final payment is due by May 14.Questions? Call (847)384-8300 or email firstname.lastname@example.org.
Advertising Inquiry Form67th Annual Meeting of the American Society for Surgery of the HandHyatt Regency Chicago + Chicago, IL + September 6-8, 2012Fax Completed Forms to: (847) 384-1435Company Name Contact Name E-mail If billing address is different from main account please attach instructions with application.Preliminary ProgramMailed to over 45,000 potential registrants. All advertisements are in 4-color. Deadline for space reservation:December 30, 2011.Outside back cover $5,000 Inside front cover $4,000 Inside back cover $3,000 Full page $2,000 1/2 page $1,000 Final ProgramDistributed on-site to approximately 2,700 onsite meeting attendees. All advertisements are in 4-color.Deadline for space reservation: May 14, 2012.Outside back cover $6,000 Inside front cover $5,000 Inside back cover $4,000 Recto Tabs $3,000 Full page $2,000 1/2 page $1,000 Exhibit Hall SignageUse the aisle signs to help direct attendees to your booth! Request deadline: July 9, 2012.Exhibit Hall Hanging Aisle Sign $3,000 Aisle #(s)Other Advertising□ Send me information and rate sheet for web banner advertising with the ASSH□ Send me information and rate sheet for email banner advertising in ASSH e-newslettersLearn more about advertising opportunities available at www.assh.org.Return this form by fax to (847) 384-1435. An insertion order will be sent upon receipt of your application.All fees must be paid in full prior to print publication deadlines.
EXHIBITOR RULES AND REGULATIONS 1. Purpose of Exhibit – The 67th Annual Meeting Exposition April 5, 2012 and May 13, 2012, Exhibitor shall be entitled to a is sponsored by the American Society for Surgery of the Hand refund of 10% of exhibit space fees already paid. THERE WILL BE (hereinafter called Society). The purpose of the exhibits program NO REFUNDS OR CREDITS OF EXHIBIT SPACE FEES FOR is to complement the Society’s educational and scientific sessions CANCELLATIONS OR DOWNSIZING THAT OCCURS AFTER by enabling registrants to see, hear, examine, question and evaluate May 13, 2012. Exhibit space not claimed or occupied prior to 12:00 the latest developments in products, equipment and services PM the day before the exhibition begins, and for which no special related to the interests and educational values of the Society. arrangements have been made, may be resold or reassigned by the2. Products/Services Exhibited – Products or services exhibited Society, without obligation on the part of the Society for any refund (or referred to) must be those related to the interests and of exhibit fees whatsoever. Special arrangements must be made in educational values of the Society and normally manufactured writing and confirmed by the Society no less than thirty (30) days or supplied by the Exhibitor. Exhibitor may exhibit only those before the start of the exhibit. products/services it lists on the Application and Contract for It is expressly agreed by the Exhibitor that in the event it fails to Exhibit Space (Application). The Society may refuse rental of pay the exhibit space fee by the dates specified above, or fails to exhibit space to any company or person whose display of goods comply with any other provision of these rules and regulations or services is not compatible, in the sole opinion of the Society, concerning its use of exhibit space, the Society shall have the right with the general character and objectives of the Society and the to reassign the exhibit space location or to take possession and exhibition. lease the exhibit space, or any part thereof, to such parties and3. General – The Society shall have full power in the interpretation upon such terms and conditions as it deems proper. In the event and enforcement of all rules and regulations governing exhibitors. of a default by the Exhibitor, as set forth in the previous sentence, All matters and questions not covered by the rules and the Exhibitor shall forfeit as liquidated damages the full amount regulations shall be subject to final judgment and decision of of exhibit space fees paid for the exhibit space reservation, the Society. All decisions so made shall be binding on all parties regardless of whether or not the Society enters into a further affected by them as by the original regulations. Regulations may lease for the exhibit space involved. be amended at any time by the Society upon written notice by 7. Subletting of Space/Use of Space – Exhibitors shall not assign the Society to such exhibitors as may be affected by them. or sublet any space allotted to them and shall not advertise4. Assignment of Space – The Society will begin to make space or display goods other than those manufactured or sold by assignments approximately six (6) months before the exhibition. them in the regular course of their business. No person, firm Assignments are made based on the date of receipt by the or organization that has not contracted with the Society for Society of a signed Application, the required deposit and occupancy of exhibit space will be permitted to display or accumulation of priority points (based on exhibition history). demonstrate any products, processes or services, solicit orders, Space assignments will be made in the order of highest to lowest wear Exhibitor identification badges, or distribute advertising points according to the following point system: one point will or other materials at the exhibition. Any infringement of this be awarded per exhibit at each previous annual meeting and regulation will result in prompt removal of the offending one point for every year of continuous exhibition. Additional person(s). The Society reserves the right to (i) refuse Applications points are awarded for early application submission (total points of Exhibitors not meeting the Society’ required or expected available is dependent on number of applications received at the standards, and (ii) remove exhibits or parts of exhibits that time of assignment process). Bonus points may also be earned reflect against the character of the meeting at any time before based on commercial support from the prior year. The Society and/or during the exhibition. This applies to displays, literature, will attempt to honor applicants’ preferences for space to the advertisements, novelties, souvenirs, conduct of persons, etc. The extent allowed by the availability of the requested space, size Society does not in any manner endorse any of the products or requirements, and proximity to competing firms. The Society services related to the exhibits which have been accepted for reserves the right to reassign space and/or modify the floor display during the annual meeting. plan as necessary to enhance the exhibition. Actual dimensions 8. Registration and Badges – Admission to the exhibit hall will be and locations may vary from those described on the floor plan. by official badge only, which must be worn at all times while in the Companies that have merged with, been purchased by, or have exhibit hall. Children over the age of six and guests not registered purchased another company may use either company’s priority for the meeting must register at the Exhibitor Registration Desk points, but shall not be allowed to combine or otherwise aggregate to receive an exhibit hall pass for admission. Parents or legal priority points. NOTWITHSTANDING ANYTHING SET FORTH guardians shall be required to sign a release and waiver of claim HEREIN TO THE CONTRARY, THE SOCIETY RESERVES THE for children between the ages of six and seventeen and must RIGHT TO MAKE THE FINAL DETERMINATION OF ALL SPACE accompany them at all times while in the exhibit hall. Children ASSIGNMENTS IN THE BEST INTERESTS OF THE EXHIBITION. under the age of six are not allowed in the exhibit hall. Exhibitors5. Payment – Exhibit fees are as listed in the exhibit application. are entitled to three (3) complimentary badges for each 10’x10’ EXHIBITORS WILL NOT BE ALLOWED TO OCCUPY booth space occupied. Badges will reflect company name, city, ASSIGNED SPACE UNTIL ALL MONIES DUE THE SOCIETY and state only. Badges must reflect individual names. Badges may ARE PAID IN FULL. Deposits will be accepted by check or credit be returned to the exhibit registration desk daily if there will be card. Checks should be payable in U.S. funds to the American a change of personnel. The Society is not responsible for lost Society for Surgery of the Hand. Credit Cards accepted are badges. Additional personnel must pay the Exhibitor registration MasterCard, Visa, Discover and American Express. A 50% deposit fee. False certification of individuals as Exhibitor representatives, of exhibit space fee must accompany the signed Application. misuse of Exhibitor badges, or any method or device used to Applications will not be processed nor space assigned without assist unauthorized persons to gain admission to the exhibit hall the required deposit. Outstanding balances must be paid in full will be cause for permanent expulsion from the exhibition and on or before May 14, 2012. If full payment is not received by this removal of the exhibit from the exhibit hall at the sole cost and date, assigned space may be reassigned or sold without refund of expense of the Exhibitor. Exhibits must be staffed by qualified deposit. If space is reserved after May 14, 2012, the full amount of individuals who are bona fide employees or representatives of the exhibit space fee must accompany the Application. the Exhibitor. An Exhibitor directly responsible for the conduct6. Refund for Cancellation – Exhibitors may cancel or downsize and appearance of the Exhibitor’s employees or agents must be their exhibit space and receive a full refund, less a $150 present in the exhibit space during all open hours. administrative fee, of all payments providing that written 9. Installation, Opening and Dismantling of Exhibits –The Exhibitor notification of such cancellation or downsizing is received by must surrender the space occupied in the same condition as the Society on or before January 31, 2012. In the event written it was in at the commencement of occupation, ordinary wear notification of cancellation or downsizing is received between excepted. Exhibits will be allowed to begin installation on February 1, 2012 and April 4, 2012, Exhibitor shall be entitled September 4 between the hours of 3:00 PM and 5:00 PM and to a refund of 50% of booth fees already paid. In the event again on September 5 between 9:00 AM and 5:00 PM. All exhibits written notice of cancellation is received by the Society between must be fully installed by 5:00 PM, Wednesday, September 5, 2012. Learn more: http://s3.goeshow.com/assh/annual/2012/exhibitor_information.cfm | 13
Crated exhibit material in the booths not uncrated and set up 13. Contractor Services – The Society will select an Official Service by 12:00 PM, Wednesday, September 5, or for which prior setup Contractor to provide all services in the exhibit area. Complete arrangements have not been made, will be set up by the Official information, instructions, and schedule of prices regarding shipping, Service Contractor at the Exhibitor’s sole expense or removed drayage, labor for installing and dismantling, electrical, furniture, from the exhibit hall. Prior setup arrangements must be made in cleaning, carpets, etc., will be included in the Exhibitor Service Kit writing no later than July 30, 2012, and confirmed by the Society. available from the contractor after spaces have been confirmed. This same policy applies to dismantling after 12:00 PM, Saturday, All Exhibitors using the services of an outside contractor must September 8, 2012. Exhibits must remain intact until 12:00 PM, provide the following information to the Society no less than Saturday, September 8, 2012. Dismantling before 12:00 PM may thirty (30) days before the start of the exhibit: name and address result in a penalty including the reduction of priority points, and/ of contractor, name of supervisor in attendance, name(s) and/or or a penalty fee of $750 and/or a possible ban from participation number of regular employees in attendance, certificate of liability in future ASSH expositions. Exhibits must be removed from the and workers’ compensation insurance, written statement that hall by 8:00 PM, Saturday, September 8, 2012. such contractor will comply with all rules and regulations of the 10. Booth Equipment/Carpeting/Construction and Arrangements show including observance of local labor rules and regulations – Standard full-size exhibit space equipment consists of drape, and assurance that the nonofficial contractors will be responsible color(s) to be determined by the Society, assembled on aluminum to the Society’s Official Service Contractor regarding move-in and stanchions and telescopic crossbars, back 8’ high and side rail move-out scheduling. Labor other than permanent employees dividers 36 high, and a standard sign bearing Exhibitor’s name and of the display firm and/or the exhibiting company must be booth number. All additional decoration or construction will be at furnished through the Official Service Contractor. Only material the Exhibitor’s expense. No construction in a linear exhibit booth and equipment that the exhibiting company owns may be used shall exceed 8’ in height or 10’ in height for perimeter wall booth. in its exhibit space; other items used in the exhibit space shall be Construction that extends above the 36 side rail dividers shall provided by Society-approved contractors. not extend more than one-half the distance from the back wall of 14. Exhibit Space Activities / Copyrights – Business activities, the exhibit to the front of the exhibit space. Island configuration circulars and advertising material of the Exhibitor shall be booths are exempt from the above height limitations; island conducted and/or distributed within the exhibit space assigned exhibits may occupy 100% of the rental space, but must maintain to the Exhibitor. Exhibitors are prohibited from conducting any a 50% see-through effect on that portion of the booth up to activities on the outside grounds, parking area, or elsewhere 8’ in height. A sketch of island booths must be submitted to inside of the hotel. Exhibitors are required to keep the assigned the Society for design approval no less than thirty (30) days exhibit space in good order at all times. Exhibitors may not place before the start of the exhibit. If a sketch is not submitted and anything in the aisles during open hours. Exhibitors are prohibited construction is determined to be in violation of the above from conducting prize drawings within the exhibit space or restrictions, the Society has the right to prohibit assembly of the elsewhere in connection with the annual meeting without the booth. Island exhibits may extend to the ceiling of the exhibit Society’s written consent, which consent may be withheld in the hall. If there are concerns about the ceiling height, contact the Society’s sole discretion. Promotional activities considered to be Official Show Decorator. Signs, parts of exhibits or any other objectionable and not in the best interest of the Society and its exhibit material are not to be suspended from or attached to the purpose of education will be expressly prohibited. All unusual or ceiling of the exhibit hall without the express written consent of atypical promotional activities, in the Society’s sole discretion, must the Society. Any portion of an exhibit that obstructs the view of be approved in writing by the Society no later than 60 days prior other exhibits, interferes with privileges of other Exhibitors, or to the opening of the exhibition. Audiovisual and other sound extends beyond the designated exhibit space, or for any reason and attention-getting devices are permitted only in such intensity becomes objectionable at the discretion of the Society, must as, in the sole discretion of the Society, does not interfere with immediately be modified or removed by the Exhibitor. Exposed the activities of other Exhibitors. Films purely for entertainment, parts of the display must be finished so as to present an attractive without educational or informational value, will not be permitted. appearance when viewed from aisles or adjoining exhibits and Exhibitor must obtain any and all licenses or grants of authority not be objectionable to other Exhibitors and/or the Society, or required of Exhibitors under the copyright laws, including but such will be draped by the Society and billed to the Exhibitor. not limited to, those relating to the performance of music, and Each booth must be constructed or arranged in such a manner present the Society with a copy of such license or grant no less as to accommodate its viewing audience inside the exhibit space than thirty (30) days before the start of the exhibition. and to discourage the formation of a standing crowd in the 15. Use of Diagnostic Imaging Equipment – In compliance with aisles. Exhibitors planning special displays are required to submit the recommendation of the U.S. Department of Health and drawings in advance for approval by the Society to exhibits@assh. Human Services, Exhibitors shall not demonstrate diagnostic org no less than thirty (30) days before the start of the exhibit. imaging equipment using either ionizing or non-ionizing radiation 11. Americans with Disabilities Act – Exhibitor represents and (including diagnostic ultrasound). In addition, demonstrations of warrants that its exhibit space shall be reasonably accessible and activated therapeutic lasers are prohibited. usable by persons with disabilities and that it will be in compliance 16. Selling Restrictions – Neither the Exhibitor nor its agents, to the extent applicable under regulations implementing Title III employees, contractors, or anyone connected with or authorized of the Americans with Disabilities Act. Exhibitor shall indemnify by the Exhibitor shall conduct or permit any sales in the exhibit and hold the Society, and its directors, officers, members, agents, area involving delivery on the exhibit floor. employees and successors, harmless from and against any and 17. Giveaways – Exhibitors wishing to distribute favors, gifts, all liability, claims, fines, penalties, and reasonable attorneys’ fees souvenirs, or any other items to attendees must request approval and litigation expenses, that may be incurred by or asserted to do so no less than thirty (30) days before the start of the against the Society, or its directors, officers, members, agents, exhibition. If such items are not cleared through the Society employees or successors, on the basis of Exhibitor’s breach of before the exhibition, or are determined to be objectionable or the representations and warranties contained in this paragraph prohibited, the Society has the right to prohibit distribution. Please or noncompliance with any provision of the Americans with submit request and description of giveaway to email@example.com. Disabilities Act, and any other federal, state, and local laws and 18. Liability / Insurance / Security – All property of the Exhibitor is regulations intended to provide equal access for persons with understood to remain under its custody and control in transit to disabilities, applicable to the Exhibitor’s exhibit. and from or within the confines of the hotel and/or convention 12. Flammable Materials – Combustible or flammable decorations center. Neither the Society, the Official Service Contractor, the such as crepe paper, tissue paper, cardboard, corrugated paper, management of the hotel/convention center, or their respective etc., shall not be used in the exhibition hall. Helium balloons of officers, directors, members, agents, or employees, maintain any size and/or description are expressly forbidden. All packing insurance covering Exhibitors’ property and such parties are not containers, excelsior, wrapping paper, etc., are to be removed responsible for the safety of the property of Exhibitors from theft, from the floor and must not be stored under tables or behind damage by fire, accident, vandalism or other causes, and Exhibitor displays. Exhibitors represent and warrant that they shall comply hereby expressly waives and releases any claim or demand it may with all national, state, and local fire regulations and accept full have against any of them by reason of any damage to or loss of responsibility for such compliance. any property of the Exhibitor. Although security personnel may14 | Learn more: http://s3.goeshow.com/assh/annual/2012/exhibitor_information.cfm
be provided by the Society to provide protection of the exhibit or elimination of priority points, and/or prohibition on future hall, the Society, Official Service Contractor, and the convention participation in the Society’ exhibitions. In the event Exhibitor center shall have no liability whatsoever for theft, loss, or damage violates the rules and regulations and is prohibited from to property belonging to Exhibitors, their agents, employees, continued use of the exhibit space, Exhibitor’s exhibit space fee, business invitees, visitors, or guests. or any portion of it, is non-refundable. Exhibitors shall carry comprehensive liability coverage, including 25. Severance of Any Provision – Should any part of this contract premises operations and contractual liability coverage of at least be found by a court of law or equity to be void, unconstitutional, $1,000,000 for personal injury liability, $1,000,000 for property or unenforceable, the remaining provisions of this contract shall damage liability, and statutory workers’ compensation with remain in full force and effect. employer’s liability with a limit of at least $100,000. Exhibitors will 26. Communications – Direct all communications and payments furnish certificates of insurance if requested by the Society. pertaining to exhibit space to: Exhibits Coordinator, American19. Indemnification and Release – Exhibitor shall indemnify, defend, Society for Surgery of the Hand, 6300 North River Road, Suite and hold the Society, the hotel and/or convention center, and 600, Rosemont, Illinois 60018-4256, (847) 384-8300, fax: (847) their respective directors, officers, members, agents, employees 384-1435, e-mail: firstname.lastname@example.org. and successors, and each of them, forever harmless from and 27. Hotel Reservations – All Exhibitors and Exhibitor personnel against: (i) any damage or charges resulting from violation of any law or ordinance or violation of the rules and regulations must reserve hotel sleeping rooms through the Society’s room of the convention center, except those occasioned by the gross block at the official convention hotel(s) so long as such rooms negligence or willful misconduct of the Society or the convention are available. Should Exhibitor fail to occupy the number of hotel center; and (ii) any and all other claims, liabilities, losses, damages, sleeping rooms committed to by Exhibitor on its reservation form, or expenses (including, without limitation, attorneys’ fees), or should Exhibitor have badged exhibitor personnel that are not whether those of the Exhibitor or a third party, arising, directly or registered within the Society’ sleeping room block, Exhibitor shall be indirectly, from Exhibitor’s occupancy and use of the exhibition responsible for payment of a pro-rata share, as determined by the premises, or any part thereof, except those arising from the gross Society in its sole discretion, of any resulting hotel cancellation or negligence or willful misconduct of the Society or the convention attrition charges that may be incurred by the Society. center. Exhibitor further waives any and all rights it may have 28. FDA Approval – Exhibitors shall comply with all applicable U.S. against the Society, the convention center, and their respective Food and Drug Administration (FDA) regulations, including, directors, officers, members, agents, employees and successors, without limitation, FDA restrictions on the promotion of and each of them, and releases and discharges them from any investigational and pre-approved drugs and devices and the claim relating to Exhibitor’s occupancy and use of the exhibition FDA prohibition on promoting approved drugs and devices for hall, or any part thereof. unapproved uses. Any product not FDA-approved for a particular20. Change of Location or Cancellation of Exhibition – If, for any use or not commercially available in the U.S. may be exhibited reason, the selected location is not available or should other only if accompanied by easily visible signs indicating the status of contingencies prevail, which, in the opinion of the Society, would the product. Exhibitors are responsible for knowing which of their prohibit or greatly limit attendance, the Society, at its sole products require FDA approval and shall provide, on request, the discretion, has the right to cancel the exhibition or move it to FDA status of any and all products intended for exhibit. another facility or city. In the event that the exhibit premises shall 29. Consent – No Exhibitor shall use the name of any clinician or be destroyed or damaged or if the exhibition fails to take place surgeon in promoting a product without the express written as scheduled or is interrupted and/or discontinued or access consent of the named clinician or surgeon. to the premises is prevented or interfered with by reason of any strike, lockout, injunction, act of war, act of God, emergency 30. Mailing List Policy – Six weeks before the annual meeting declared by any governmental agency, or by the Society for any exhibiting companies are elegible to receive one complimentary other reason beyond the Society’s control, this contract may be set of labels including address information for pre-registered terminated by the Society and the Society shall not be liable to attendees. The peel and stick mailing labels are intended for a indemnify or reimburse the Exhibitors in respect of any damage one-time use to market the exhibiting company’s booth which or loss, direct or indirect, arising as a result thereof. In the event of will be on display during the annual meeting. The names and such termination, the Exhibitor waives all damages and claims for addresses provided shall not be copied, reused, sold, electronically damages and agrees that the sole liability of the Society will be to reproduced or used by any other party. The exhibiting company return to Exhibitors their space payment on a pro rata basis after or its agent shall not transfer names or information to its own deduction for all exhibition related costs and expenses incurred customer files or re-contact names derived from the mailing by the Society through the date of cancellation, an administrative list, or provide the names for another to make such contact. fee and overhead charges. Information provided is limited to mailing addresses only and will21. Society Name and Logo – The Society’s name and logo are the NOT be shared in electronic format. The ASSH has the right to exclusive property of the Society and may not be used in any way, “seed” the list using decoy names to protect against unauthorized i.e., on promotional materials, literature, giveaways, etc., by anyone use. In addition to any and all other remedies available to the for any purpose without the prior written consent of the Society. ASSH each unauthorized use of the ASSH Mailing List shall result in a $1,200 charge. Further, the ASSH reserves the right to refuse22. Outside Entertainment and Meetings – Exhibitor shall any future requests for use of the ASSH Mailing List from any not organize, promote, publicize or invite organized group organization or individual who has violated the ASSH Mailing List attendance at, or provide transportation to or from, any outside entertainment or meetings (including hospitality suites, Policy.To purchase an additional set of attendee mailing labels for social activities and business meetings) for people attending pre or post show marketing please email email@example.com. the exhibition on any of the advertised exhibition and annual 31. Penalties and Deductions in Points – Any company in violation meeting dates during periods when either exhibits, meetings or of the rules and regulations that cannot be remedied onsite is at regular annual meeting events are scheduled. Penalties include risk to receive a 2 point point penalty loss. Companies which are loss of Priority Points and possible banning from future ASSH a “no show” onsite will receive a 1-point penalty loss. expositions. To request meeting space for your group at the ASSH 32. Other Regulations – The Society shall have the sole authority headquarters hotel during meeting hours, please contact Angie to interpret and enforce all rules and regulations governing Legaspi at firstname.lastname@example.org or call (847) 384-8300. Exhibitors and the exhibition. Any and all matters not specifically23. Laws Applicable – This contract shall be governed by the laws covered herein are subject to decision by the Society. These rules of the State of Illinois. Exhibitor shall abide by the rules and and regulations may be amended at any time by the Society upon regulations of the convention center, and all applicable local, state, written notice to all Exhibitors. Each Exhibitor expressly agrees to federal or other laws, rules and regulations. be bound by the rules and regulations set forth herein and by any24. Violation of Rules – Any violation of these rules and regulations amendments thereto adopted by the Society from time to time. by Exhibitor may, at the Society’ discretion, result in denial of Any Exhibitor or Exhibitor representative who, in the opinion access to the exhibition hall, denial of exhibit space installation, of the Society, conducts itself unethically may immediately be closing or removal of the Exhibitor’s exhibit space, reduction dismissed from the exhibition without refund or other appeal. Learn more: http://s3.goeshow.com/assh/annual/2012/exhibitor_information.cfm | 15
2012 Annual Meeting Exhibitor Prospectus67th Annual Meeting of the American Society for Surgery of the Hand September 6-8, 2012 + Chicago, IL Future Annual Meeting Dates 68th ASSH Annual Meeting October 3-5, 2013 San Francisco, CA 69th ASSH Annual Meeting September 18-20, 2014 Boston, MA 6300 North River Road, Suite 600 Rosemont, IL 60018-4256 Phone: (847) 384-8300 Fax: (847) 384-1435 E-mail: email@example.com Visit us online at www.ASSHAnnualMeeting.org Submit an application to exhibit online at: https://s3.goeshow.com/assh/annual/2012/exhibitor_sales.cfm