2013 CREOG & APGO Annual Meeting: Extending Your Reach in Women’s Health Education: Up, Out, Across, & Around
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2013 CREOG & APGO Annual Meeting: Extending Your Reach in Women’s Health Education: Up, Out, Across, & Around

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    2013 CREOG & APGO Annual Meeting: Extending Your Reach in Women’s Health Education: Up, Out, Across, & Around 2013 CREOG & APGO Annual Meeting: Extending Your Reach in Women’s Health Education: Up, Out, Across, & Around Document Transcript

    • Extending Your Reach in Women’s Health Education:Up, Out, Across, and Around EXHIBITOR PROSPECTUS 2013 CREOG & APGO Annual Meeting February 27 – March 2, 2013 JW Marriott Desert Ridge Resort Phoenix, Arizona THE COUNCIL ON RESIDENT EDUCATION IN OBSTETRICS AND GYNECOLOGY THE ASSOCIATION OF PROFESSORS OF GYNECOLOGY AND OBSTETRICS
    • IMPORTANT DATES TO REMEMBER 2012 NOVEMBER 19 Deadline for Early Bird exhibit space pricing DECEMBER 10 Booth assignments begin DECEMBER 27 Exhibitor Service Packets will be available from Hargrove, Inc. (Date subject to change) DECEMBER 28 Balance due on exhibit space Deadline for submitting company information for Final Program Deadline for Advertising Opportunity Application and full payment to be included in all printed materials Cancellation deadline for exhibit refund, less a 25% processing free of total exhibit space reserved; NO REFUNDS AFTER DECEMBER 28, 2012 2013 JANUARY 9 Deadline for submitting advertising content, all logos, camera-ready artwork, and prototypes for review and approval by CREOG and APGO. See specific details within. JANUARY 24 Room block reservation deadline at the JW Marriott Desert Ridge ResortEXHIBIT HALL FEBRUARY 4CONTACTS Deadline for submitting booth personnel information for badgesBooth Sales, FEBRUARY 26Advertising and Sponsorships Early Bird Move-In for Islands and Multiple Booths (11:00 am – 4:00 pm)Marianne Poe FEBRUARY 27APGO Program and Early Bird Move-In for Islands and Multiple Booths (7:00 am – 9:00 am)Grants Specialist General Move-In (9:00 am – 4:00 pm; installation must be completed by 4:00 pm onmkpoe@apgo.org Wednesday, February 27)(410) 451-9560 Exhibits Open at 5:45 pm and close at 7:30 pm Welcome Reception in Exhibit Hall (Begins at 6:00 pm)AV and Exhibit Manager Onsite FEBRUARY 27-MARCH 1Adryon Montgomery Exhibit Hall openAdministrative Assistant MARCH 1amontgomery@apgo.org Exhibit Hall closes at 3:00 pm on Friday, March 1. Dismantling begins NO EARLIER than(410) 451-9560 3:00 pm (Booths must be dismantled by 7:00 pm on Friday, March 1)
    • 2012 ATTENDEE BREAKDOWNWHY EXHIBIT?LEADERS IN WOMEN’SHEALTH CARE EDUCATION .9% 12.0%CREOG and APGO represent approxi- 6.7%mately 2,000 medical educators whosemission is to promote excellence in medicaleducation and to provide the highest quality 3.8%of health care for women. 62.1%INFLUENTIAL AUDIENCE 14.5%APGO represents 222 departments of obstet-rics and gynecology in teaching institutions inthe United States and Canada, as well as over1,000 individual physician-educator mem-bers and members of the Medical EducationClerkship Coordinators in Obstetrics andGynecology (MECCOG). CREOG represents Physicians 62.1%approximately 260 ob-gyn residency programs Residency Coordinators 14.5%in the US and Canada, their program directors,resident educators and members of the Ameri- Clerkship Coordinators 3.8%can Residency Coordinators of Obstetrics and Residents 6.7%Gynecology (ARCOG). Medical Students 0.9%A PLACE FOR VALUED LEARNING Industry Partners 12.0%Exhibits are highly valued by the attendees atthe CREOG & APGO Annual Meeting. Ourphysicians, administrators and educators visitthe Exhibit Hall to network and learn aboutthe latest technologies, software products,pharmaceuticals, instruments, medical equip-ment, educational programs and other items ofinterest. The CREOG & APGO Exhibit Hallis the place to be strategic about conveyingyour company’s vital message, one-on-one. EXHIBITOR PROSPECTUS | 3
    • INCREASED ATTENDANCEThis meeting is recognized for its unique relationship 5 REASONS TO EXHIBIT AT THE 2013and interaction between exhibitors and attendees. It is CREOG & APGO ANNUAL MEETINGalso known for value, affordability and a positive returnon your investment. We expect you will ultimatelyenhance your bottom line by talking with and demon- 1 SHARE YOUR MESSAGE -- the largest and best-attended event of its kind, the CREOG & APGO Annual Meeting brings together the key decision-makers in women’s healthstrating products to key medical leaders and educators,including ob-gyn department chairs, residency program education.directors and faculty. Attendance at the 2012 CREOG& APGO Annual Meeting included over 950 partici-pants, and it is anticipated that the 2013 annual meet- 2 EXPAND YOUR REACH – the CREOG & APGO Annual Meeting is attended by ob-gyn academic medical leaders and educators who, in turn, reach over 7,500 ob-gyn faculty,ing attendance will meet or exceed that number. and more than 5,000 medical students and residents in theOUR RELATIONSHIP WITH INDUSTRY U.S. and Canada.CREOG and APGO take every possible measure to en-sure that CREOG & APGO Annual Meeting exhibitorsfollow the ethical standards and guidelines set forth by 3 EDUCATE THE EDUCATORS -- physicians visit the Exhibit Hall to gather information and to gain education on products that will enhance their teaching skills.ACOG, APGO, PhRMA, AMA, AdvaMed, and other 4educational and regulatory organizations. CREOG INVEST IN THE FUTURE -- influence a profession thatand APGO are committed to working toward ensuring touches the lives of students, residents, educators, cliniciansthat its educational mission is evidence based and free and others who advance women’s health care.from undue bias from all outside influence. It is theresponsibility of exhibitors to ensure adherence to Foodand Drug Administration (FDA) regulations, policies, 5 CELEBRATE APGO’S 50TH ANNIVERSARY WITH US – be a part of our history. Participate in additional opportunities for exposure at APGO’s 50th Anniversary events.practices and guidelines, and all other applicable indus-try guidelines (including but not limited to those listedabove), concerning the demonstration, discussion, useand/or display of products, technologies, and/or servicesat the 2013 CREOG & APGO Annual Meeting.CREOG & APGO ANNUAL MEETING EXHIBIT RATESContract and Payment Received by November 19, 2012 $2,000 for 10’ x 10’ BoothContract and Payment Received after November 19, 2012 $2,500 for 10’ x 10’ BoothForms of payment accepted are: Visa, MasterCard, company check, or money order. All checks/money ordersmust be in US Dollars and made payable to CREOG & APGO.Exhibit Space includes:• Standard inline space of 10’ x 10’• 8’ of backwall drape• 3’ of side rail drape• Standard black and white signage with company name• (4) exhibit staff badges for each 10’ x 10’ space• (1) complimentary guest passes for local customers, potential clients or VIPsStandard inline exhibits are allowed a height limit of 8’ and island displays are allowed a height limit of 15’.4 | 2013 CREOG & APGO ANNUAL MEETING
    • PAYMENT SCHEDULEThe price for each 10’ x 10’ booth space is $2,000 if the EXHIBIT HOURSApplication for Commercial Exhibit Space is postmarked by TUESDAY, FEBRUARY 26November 19, 2012. One thousand dollars ($1,000) per 1:00 pm – 4:00 pm*booth space must accompany the application in order to be Early-Bird Move-In (Island Booths only)considered for booth assignment. Final payment is due byDecember 28, 2012. WEDNESDAY, FEBRUARY 27* 7:00 am – 9:00 amThe price for each 10’ x 10’ booth space after November 19, Early-Bird Move-In (Island and Multiple Booths)2012, is $2,500. One thousand two hundred fifty dollars($1,250) per booth space must accompany the application 9:00 am – 4:00 pmto be considered for booth assignment. The final payment is General Move-Indue by December 28, 2012. 5:45 pm – 7:30 pmApplications submitted without the required deposit will not Exhibit Hall Open and Welcome Receptionbe processed until a deposit is received. The date on which (ALL BOOTHS MUST BE MANNED)the deposit is received will be the date used to determine an *Note: Any display not in the process of being erected byorganization’s priority in the assignment of booth space. 1:00 pm on Wednesday, February 27th will be assigned labor to set up. Exhibitors will be responsible for all laborThe remaining 50% of the booth space cost will be due charges.upon notification of booth space assignment, or no laterthan December 28, 2012. If CREOG and APGO is unable THURSDAY, FEBRUARY 28to accommodate the exhibitor with one of the choices listed 8:00 amon the exhibitor’s application and the subsequent assigned Hall Open for Exhibitor Set-Upspace is unacceptable to the exhibitor, a refund will be given 9:15 am – 3:00 pmfor any deposits made by that exhibitor prior to the booth Exhibit Hours** assignment. A refund will only be granted within 10 daysafter notification of booth assignment. If written notification 9:20 am – 10:00 amof unacceptability is not received by that time, it is assumed Refreshment Break in the Hallthat the space assignment is acceptable. If booth is reserved **Hall Closed for Exhibitor Break: 11:45 am – 12:15 pmafter December 10, 2012, full payment is required at time of 1:30 pm – 2:00 pmregistration. Dessert in the HallBOOTH ASSIGNMENTS FRIDAY, MARCH 1Space allocation is highly competitive and, therefore, we can- 8:00 amnot accept telephone reservations. Please mail or scan your Hall Open for Exhibitor Set-Upapplication promptly to mkpoe@apgo.org upon receivingyour prospectus, and list at least ten selections in order of 9:10 am – 3:00 pmpreference in the space provided on the application form. Exhibit Hours*** Consideration is given to companies that have exhibited at 9:15 am – 9:45 amand/or contributed to previous CREOG and APGO func- Refreshment Break in the Halltions. All other submissions being equal, the receipt date of ***Hall Closed for Exhibitor Break: 11:30 am – 12:00 pmthe exhibitor application and payment will be an importantfactor in space assignment. It is important that you note 1:30 pm – 2:45 pmon the Application for Commercial Exhibit Space if there Dessert in the Hallare companies with whom, or products with which, you 3:00 pm – 7:00 pmwould like to avoid close proximity. Move-Out Assignment will be made during the week of December 10, For more information on the schedule,2012, following your choices as closely as possible. Booth contact Marianne Poe at (410) 451-9560assignment will be made only after receipt of at least 50% of or mkpoe@apgo.org.the total booth charge. EXHIBITOR PROSPECTUS | 5
    • CANCELLATION, EXHIBIT SPACEREDUCTION AND REFUND POLICYOrganizations participating in the exhibition may cancel thisagreement at any time by written notice to Marianne Poe, APGOProgram and Grants Specialist. Exhibit space reductions and/or cancellations received on or before December 28, 2012 willreceive a refund of all fees paid, less a 25% processing fee of totalexhibit space reserved. No refunds will be made for cancellationsafter Friday, December 28, 2012. If exhibit space is cancelledafter December 28, 2012, the exhibitor will be responsible forpaying the balance due for the exhibit space, if one exists.In the event that the CREOG & APGO Annual Meeting ispostponed due to any occurrence not occasioned by the conductof CREOG or APGO or Exhibitor, whether such occurrencebe an Act of God or the common enemy or the result of terror-ism, war, riot, civil commotion, sovereign conduct, or the act orconduct of any third party, then the performance of the partiesof their respective meeting obligations shall be excused for suchperiod of time as is reasonably necessary after such occurrence toremedy the effects thereof. If the occurrence results in cancellationof the CREOG & APGO Annual Meeting, the obligations of theparties under applicable agreements shall automatically be termi-nated and all exhibit fees shall be refunded to Exhibitor, less a prorata share of expenses actually incurred by CREOG & APGO inconjunction with the Meeting.EDUCATIONAL EXHIBITSReservations for an educational exhibit are made on a separateform. Eligible non-profit organizations may register at a dis-counted rate. Assignment of educational exhibit booth space willbe made after all commercial exhibitors are accommodated. Torequest an educational exhibit application, please contact Mari-anne Poe, APGO Program and Grants Specialist, at mkpoe@apgo.org, or visit the APGO Web site after December 10, 2012.CREOG & APGO ANNUAL MEETINGEXHIBIT HALL GUIDELINESDECORATOR AND DRAYAGE SERVICES of equipment, prices and order forms will be provided byBooths (10’ x 10’ each) and other exhibit material and equip- Hargrove, Inc. in the Exhibitor Services Kit.ment will be furnished by Hargrove, Inc., One Hargrove Electrical services are provided exclusively by TSE and mustDrive, Lanham, MD 20706, (301) 306-9000. The booth be ordered directly through the provider. Please contactwill be 8’ high from the floor to the top of the back wall; Amanda Reddington-Myers at (602) 567-1049 if you requireside partitions will be 36” divisions in a colored draping, and electrical services.will include a one-line exhibitor sign. Additional furniture, Internet and telephone services are provided exclusively bysuch as tables, chairs, counters, etc., may be rented through the JW Marriott Desert Ridge Resort. An order form will bethe exhibit company at the prevailing rates. A complete list included in the Exhibitor’s Service Kit.6 | 2013 CREOG & APGO ANNUAL MEETING
    • SIGNAGE Hargrove, Inc. personnel shall be used for:A sign will be furnished with your booth, provided booth • The operation of forklifts, cranes and all other powerspace is contracted two (2) weeks prior to the set-up date. equipment for material handling (the loading/unloadingPlease indicate on the application the exact name you want of display materials, machinery, product and equipment)on your sign. Exhibitors cannot “borrow” forklifts, dollies, hand trucks, carts, etc. from the Exhibit Facility and/or the OfficialSECURITY Service Contractor to uncrate, unskid, move, position,CREOG & APGO strive to protect exhibitors and their assemble, reskid, and/or recrate, etc. their equipment,property by providing general security for the Exhibit Hall product or displays.on a 24-hour basis beginning at 9:00 am on Wednesday, • Material handling between the dock and exhibit spaceFebruary 27 until 3:00 pm on Friday, March 1. CREOG when exhibitors’ full-time employees are unable toand APGO will not, however, assume responsibility for theft, complete the tasks themselves.damage, or loss of any kind. • Installation and/or dismantling of exhibits whenLABOR REGULATIONS FOR PHOENIX exhibitors’ full-time employees are unable to completeTo assist you in planning for your participation in this show, the tasks themselves.we are certain you will appreciate knowing in advance that Any conflicts or disagreements regarding the union jurisdic-union labor will be required for certain aspects of your exhib- tion or interpretations thereof shall be resolved with represen-it handling. Please review the following to better understand tatives of the Official Service Contractor and Show Manage-the jurisdictions of the Phoenix union(s): ment. Hargrove, Inc. will not be responsible for any materialArizona is a Right-to-Work State. Therefore, there are no they do not handle.restrictions or requirements to use union labor forproducts or equipment installation or dismantling(I/D) provided exhibitors use full-time permanentemployees. Spouses, children, friends and temporaryemployees/help are not permitted in the I/D activities.BOOTH SET-UP AND DISMANTLINGHargrove, Inc. claims jurisdiction over all of the workclassified as convention and tradeshow decoration.That work will consist of displaying of merchandiseand advertising material, booth and exhibit erection,installing, floor coverings, and other items used byexhibitors.MATERIAL HANDLINGSimply stated, exhibitor personnel can set-up theirown products or equipment within the confines oftheir contracted exhibit area. Exhibitors requiring theassistance of forklifts, cranes and/or other power/mo-torized I/D equipment/tools would order same andrelated operations from the Official Service Contrac-tors — Hargrove, Inc. Exhibitors may not “borrow”tools from the Exhibit Facility and/or the OfficialService Contractor.Hargrove, Inc. shall be the sole authority on all mat-ters in the dock area. This shall include but not belimited to such items as assignment of dock space, andthe loading/unloading of materials and equipmentrequiring labor in excess of any exhibitor’s full-timeemployee(s). EXHIBITOR PROSPECTUS | 7
    • LABOR CHARGESSkilled labor is available through Hargrove, Inc. at the SHIPPING INFORMATIONprevailing labor rate in Phoenix, Arizona. A rate sheet and In order to facilitate movement in and out of the JWorder form will be included in the Exhibitor’s Service Kit. Marriott Desert Ridge Resort, and to insure proper delivery, it is essential that all shipments by truck andWORK BREAKS & GRATUITIES air be consigned to the exhibitor, c/o Hargrove, Inc.,Solicitation of tips or gratuities in any form is prohibited. as follows:Please do not tip any Hargrove, Inc. employee, as all are TO:paid at an appropriate wage scale. CREOG & APGO Annual MeetingPaid breaks of fifteen minutes at the mid-point of each Exhibiting Company Namefour-hour block of work and a one-hour meal break at theend of each four hour work period must be given to each Booth #______employee. Please attempt to work your people to conform c/o Hargrove, Inc.to these mandatory break periods. YRC PhoenixSAFETY 2012 South 51st AveStanding on chairs, tables or other rental furniture is Phoenix, AZ 85043prohibited. This furniture is not engineered to support When shipment is made, please send a bill of ladingstanding weight. Hargrove, Inc. cannot be responsible for or notice immediately by letter to Hargrove, Inc., Oneinjuries or falls caused by the improper use of rental fur- Hargrove Drive, Lanham, MD 20706, as to whenniture. If assistance is required in assembling your booth, the shipment was made and by what route. This willplease order installation and/or dismantling labor by using enable a tracer to be placed on the shipment, should itthe Order Form to be provided in the Exhibitor Services become lost.Kit and the necessary ladders and tools will be provided.Please assist us in our efforts to provide a safe workingenvironment for everyone. ences, media events, such as video news releases, productGENERAL announcements, focus group discussions, customer userAny questions arising with regard to union jurisdictions or group discussions, other educational activities or fundrais-practices should be directed to the Hargrove, Inc. manager ing activities on behalf of the sponsoring organization or anyon the floor. Craftsmen at all levels have been instructed to other organization. Failure to abide by these regulations willrefrain from expressing any grievances or directly challenging result in dismissal from the 2013 CREOG & APGO Annualthe practices of any exhibitor. Meeting and forfeiture of the right to participate in future meetings.EXHIBITOR SERVICES KITSKits listing available services, booth furniture, and decorating PROPER ATTIREmaterials will be available through Hargrove, Inc. approxi- All exhibitors and their agents are expected to dress andmately 60 days prior to the show and upon receipt of your conduct themselves in a professional manner at all times anddeposit. Please place your order well in advance, so that any to comply with the rules, regulations, and policies enforcedspecial work or equipment can be accommodated without by CREOG and APGO during the 2013 CREOG & APGOdelay or excess labor charges. You may call Hargrove, Inc. Annual Meeting. Exhibitor representatives are required todirectly at (301) 306-9000. staff their exhibit space at all times when the Exhibit Hall is officially open.SATELLITE EVENTS AND SYMPOSIANo satellite events can be scheduled during the official pro- NO SMOKING POLICYgram or activities of the CREOG & APGO Annual Meeting, Smoking is not permitted at the CREOG & APGO Annualincluding the Welcome Reception, or APGO fundraising Meeting.event. No CME activities may be planned by anyone otherthan CREOG and APGO. Unofficial activities are those not STROLLERS For the safety of exhibitors and meeting attendees, strollerssupported by CREOG and APGO. These include, but are are not permitted in the Exhibit Hall at any time.not limited to, social events, dinners, breakfasts, press confer-8 | 2013 CREOG & APGO ANNUAL MEETING
    • SPECIAL BOOTH CONSTRUCTION CONSIDERATIONSSpecial booth construction will be permitted, provided that no interference with the light, space or visibility of other exhibi-tors occurs. Please include any requests for variations from the usual display construction when the Application for Commer-cial Exhibit Space is submitted.REMINDERSIt is imperative that you read the Conditionsof Contract to Exhibit very carefully, as theyhave recently changed. All of these regula-tions are important and should be familiar toyou and all booth personnel. Any points notcovered are subject to settlement by CREOGand APGO representatives.When signing the Exhibit Application andContract, please be sure to fill in the name ofthe primary contact person (please note, thisperson will receive all correspondence con- CREOG & APGOcerning the meeting) and the complete ad- REPRESENTATIVESdress to include city, state, zip code, telephonenumber, fax number and e-mail address. EXHIBIT CHAIR Robert Flora, MD, MBA, MPH REGISTRATION GUIDELINES APGO PRESIDENT Amy E. Young, MDREGISTRATION ANDBADGE INFORMATION CREOG CHAIR Lee A. Learman, MD, PhDEach 10’ x 10’ booth allows a maximum offour personnel. Each exhibiting company at APGO EXECUTIVE DIRECTORthe CREOG & APGO Annual Meeting is Donna D. Wachterentitled to four (4) free badges for each 10’ x DIRECTOR OF CREOG10’ booth purchased and one complimentary R. DeAnne Nehraguest registration, good for the exhibits andall meeting sessions, but does not includeticketed or meal functions. Badges must berequested by February 4, 2013. Please note:There is a $15 fee assessed for each badgeordered onsite. All booth personnel may beadmitted to ticketed functions (unless prohi-bition is specified) upon payment of the pricefor the specific event.The Exhibitor Participant form will bedistributed to exhibiting companies withnotification of booth assignments. CREOGand APGO request that the registration formbe completed in advance for each individualrepresenting the company at the show, aspreprinted name badges will be prepared fromthis information. Preregistration will greatlyexpedite the registration process, and will savepaying the $15 per badge onsite fee. Yourcooperation in this effort is appreciated. EXHIBITOR PROSPECTUS | 9
    • BOOTH STAFFINGExhibit representatives are required to staff their booths at all times when the Exhibit Hall is officially open(see Exhibit Hours).GUESTSIn order to maintain the business and educational atmosphere in the Exhibit Hall, CREOG and APGO discourage thepresence of any persons not properly identified as a registrant or exhibitor. Occasionally, it may be desirable from theexhibitor’s viewpoint for CREOG and APGO to admit someone who is neither affiliated with the exhibiting company norwith the meeting. Under appropriate circumstances, CREOG and APGO will cooperate. It is requested that, in such cases,the person in charge of the exhibit make the need known in advance to the exhibit chair, the CREOG director or the APGOexecutive director.MEAL VOUCHERS AND EXHIBITOR BREAKCREOG and APGO will provide exhibitors with up to two $10 meal vouchers per day (Thursday and Friday) per 10 x 10’booth for redemption at select outlets at the JW Marriott Desert Ridge Resort. The Exhibit Hall will also close for exhibitorbreaks on Thursday, February 28 from 11:45 am – 12:15 pm and on Friday, March 1 from 11:30 am – 12:00 pm.HOTEL ACCOMMODATIONSCREOG and APGO have secured a block of rooms at the JW Marriott Desert Ridge Resort, the location of the meeting.Make your hotel reservations directly with the hotel by calling (480) 293-5000 or refer to your confirmation letter for furtherdetails. The hotel’s reservation deadline is January 24, 2013.10 | 2013 CREOG & APGO ANNUAL MEETING
    • EXHIBIT APPLICATION AND CONTRACT2013 CREOG & APGO ANNUAL MEETINGJW Marriott Desert Ridge Resort | Phoenix, Arizona | February 27 – March 2, 2013 (APGO Tax ID #47-6057648)Please reserve space for our exhibit at the CREOG & APGO Annual Meeting, to be held February 27 – March 2, 2013, at the JW Marriott Desert Ridge Resortin Phoenix, Arizona. If our choice of space has been allocated, we request that CREOG and APGO assign us what it considers to be the best available space.We understand that this application becomes a contract when signed by us and accepted by CREOG and APGO. We agree to fully acquaint ourselves withand abide by the terms and conditions of this contract. We agree to remit payment for space rental according to the schedule below.Company Name: Street Address: City: State: Zip Code: Booth Contact: Title: Direct Telephone: Fax: Contact’s Email: Onsite Booth Contact (if known): Mobile Phone: CONTRACT AND PAYMENT BY NOVEMBER 19, 2012 BOOTH SPACE RANKINGApplication for space postmarked on or before November 19, 2012 requires 1st Choice: Space # 6th Choice: Space # a deposit of 50% ($1,000) to accompany the contract, with the balance due 2nd Choice: pace # S 7th Choice: Space # within 10 days of notification of space assignment. 3rd Choice: Space # 8th Choice: Space # ____ # booth(s) x $2,000 $ 4th Choice: Space # 9th Choice: Space # CONTRACT AND PAYMENT AFTER NOVEMBER 19, 2012 5th Choice: Space # 10th Choice: Space # Application for space postmarked after November 19, 2012 requires adeposit of 50% ($1,250) to accompany the contract, with the balance due Companies whom/products which we wish to avoid close proximity are:within 10 days of notification of space assignment. ____ # booth(s) x $2,500 $ (Please provide as much information as possible. CREOG & APGO will make every attempt to honor requests, but cannot guarantee placement away from competitors.) TOTAL: $ Products or services to be displayed: (please be specific) Giveaways: AGREEMENTI have read the information contained in the CREOG & APGO Annual Meeting Exhibitor Prospectus and do hereby agree to abide by all requirements set forth inthe Exhibitor Prospectus, the Exhibitor Services Kit, and any correspondence from CREOG, APGO, or their agents.Authorized Exhibitor Representative Signature DatePrint Name TitleCOMPANY INFORMATION FOR PRINT MEDIA (REQUIRED)Please enter the information below exactly how you would like it to appear on booth signage and in the final meeting program.Company Name: Street Address: City: State: Zip Code: Sales/Marketing Contact: Title: Telephone: Website: Email: Email Company/Product Description (limit to 40 words) separately to Marianne Poe, APGO Program and Grants Specialist, at mkpoe@apgo.org.Description must be received by January 9, 2013 to ensure inclusion in the final program.Upgrade your company listing with a logo or include your logo on your booth space in the Final Program Exhibit Hall Map. See Advertising Opportunities on page 14 for details.PAYMENT: ALL BALANCES MUST BE PAID BY DECEMBER 28, 2012. Check enclosed (Make checks payable in US dollars to “CREOG & APGO”) Please charge my: VISA MasterCard (American Express is not accepted.)Name on Card: Card Number: Exp. Date: / Credit Card Billing Address: City: State: Zip Code: City: State: Zip Code: Signature: Exhibitors not using Hargrove, Inc. MUST provide a current Certificate of Insurance. Assignment of space and signature below indicate acceptance of application by CREOG & APGO.Please send completed form to: Exhibit Space Assignment: MAIL: APGO | 2130 Priest Bridge Drive, Suite 7 | Crofton, MD 21114FAX: (410) 451-9568 EMAIL: mkpoe@apgo.org By: CREOG & APGO Annual Meeting Exhibit RegistrarQuestions? Call Marianne Poe, APGO Program and Grants Specialist at (410) 451-9560
    • CONDITIONS OF CONTRACT TO EXHIBIT1.CODES AND REGULATIONS February 27, 2013. The Exhibit Hall will be open for early-bird installation damage arising from any fault or negligence by the exhibitor, or any failureExhibitor shall adhere and be bound by: 1) all applicable fire, utility, and of islands and multiple booths only on Tuesday, February 26 from 11:00 on the exhibitor’s part to comply with any of the covenants, terms andbuilding codes and regulations; 2) any and all rules or regulations of the am – 4:00 pm, and on Wednesday, February 27 from 7:00 am – 4:00 conditions herein, contained or otherwise.facility where the CREOG & APGO Annual Meeting is held; 3) applicable pm; general move-in for all others is on Wednesday, February 27 fromterms of all leases and agreements between CREOG & APGO and the 9:00 am-4:00 pm. Exhibit hours are as follows: Wednesday, February 20.RESPONSIBILITY OF THE EXHIBITORmanagers or owners of the facility; 4) the terms of any and all leases and 27 from 5:45 pm – 7:30 pm; Thursday, February 28 from 9:15 am – The exhibitor is responsible for damage of property. No signs or otheragreements between CREOG and APGO and any other party relating 3:00 pm and on Friday, March 1 from 9:10 am – 3:00 pm. In addition, articles can be affixed, nailed or otherwise attached to walls, doors, etc.to the exhibit. Exhibitors shall not, nor permit others to do anything to the there will be refreshment breaks and dessert breaks in the Exhibit Hall on in such a manner as to deface or destroy them. Likewise, no attachmentsexhibit or do anything in the facility that will in any way void the policies Thursday and Friday. The Exhibit Hall will close for exhibitor breaks on can be made to the floors by nails, screws or any other devices that wouldor increase the insurance premiums payable by CREOG or APGO or the Thursday, February 28 from 11:45 am – 12:15 pm and on Friday, March damage them. All space is leased subject to these conditions.owners or managers of the facility. 1 from 11:30 am – 12:00 pm. Admission to the Exhibit Hall is by badge 21.INTERPRETATION AND APPLICATION OF RULESThe fact that a product, service, or company is advertised or exhibited at a only. The interpretation and application of these rules and regulations are theCREOG & APGO meeting, shall not constitute a guarantee or endorsement Exhibits must remain intact until 3:00 pm, Friday, March 1 at which time responsibility of the exhibit chair. Any violations by the exhibitor of any ofof the quality or value of a product, service, or company advertised or dismantling may commence. The Exhibit Hall must be cleared no later than the terms and conditions herein, shall subject exhibitor to cancellation ofexhibited. Furthermore, the manufacturer in collateral advertising material 7:00 pm on Friday, March 1. Companies who begin dismantling before his contract to occupy booth space and to forfeiture of any monies paidshall not refer to the fact that a product, service, or company is advertised the show closes risk exclusion from future shows. on account thereof. The exhibit chair shall have the right to take possessionor exhibited at a CREOG and APGO Annual meeting. CREOG and APGO reserve the right to assign labor to set up any display of the exhibitor’s space, remove all persons and properties of the exhibitor that is not in the process of being erected by 1:00 pm on Wednesday, and hold the exhibitor accountable for all risks and expenses incurred in2.LIABILITY such removal.Exhibitor shall indemnify CREOG and APGO, its officers, directors, agents, February 27. Islands and booths not in the process of being erected byemployees, and members against any and all liability, loss, claims, or 10:00 am on Wednesday, February 27 will be assigned labor to set up. 22.DISMISSALactions, and the defense thereof (including reasonable attorney’s fees and The exhibitor will pay the charge for this labor. Exhibitors or their representatives who fail to observe these conditions ofcost) based upon or arising out of damages or injury (including death or 11.PAYMENT contract or who, in the opinion of CREOG and APGO, conduct themselvesenvironmental damage) to persons or property caused by or related to Rental for space is payable in installments as listed on the front page of the unethically may be dismissed from the Exhibit Hall without refund or appealany act or omission of Exhibitors, its employees, agents, subcontractors or Exhibit Application and Contract: 50% of the total to accompany contract; for redress.vendors. Exhibitor further agrees that CREOG and APGO and its respective 50% of the total within 10 days after notification of space assignment.agents and employees shall not be responsible in any way for: 1) damage, 23.SATELLITE EVENTS AND SYMPOSIAloss or destruction of any property of exhibitor; or 2) injury to exhibitor or its 12.INFRINGEMENT No satellite events can be scheduled during the official program or activitiesrepresentatives, agents, employees, licensees or invitees. Exhibitor shall not Interviews, demonstrations, distribution of literature, samples and detailing of the CREOG and APGO Annual Meeting, including the Welcomeallow any children in the Exhibit Hall during installation or dismantlement. should take place inside booths in order to avoid infringement of rights and Reception, Product Theaters or APGO fundraising event. No CME activities privileges of exhibitors. may be planned by anyone other than CREOG and APGO. Unofficial3.INSURANCE activities are those not supported by CREOG and APGO. These include,Exhibitor shall maintain, at a minimum, the following insurance: Workers’ 13.NOVELTIES, SOUVENIRS, GIVE-A-WAYS but are not limited to, social events, dinners, breakfasts, press conferences,Compensation insurance — statutory requirements; Employer’s Liability CREOG and APGO may withhold or withdraw permission to distribute media events, such as video news releases, product announcements, focusinsurance, $100,000 each accident; $500,000 policy limits, and souvenirs, advertising or other material it considers objectionable. Novelty group discussions, customer user group discussions, other educational$100,000 each employee; Commercial General Liability insurance, gifts or souvenirs should be submitted to CREOG and APGO for review activities or fundraising activities on behalf of the sponsoring organization$1,000,000 each occurrence; Personal Injury Liability Insurance, before the annual meeting. or any other organization. Failure to abide by these regulations will result in$1,000,000 each occurrence; Business Automobile Liability, $1,000,000 dismissal from the 2013 CREOG & APGO Annual Meeting and forfeiture 14.CANCELLATIONeach accident; Umbrella Liability — limit of not less than, $1,000,000. of the right to participate in future meetings. Organizations participating in the exhibition may cancel this agreementIf requested by CREOG or APGO, exhibitor shall provide APGO with at any time by written notice to Marianne Poe, APGO Program and 24.EQUIPMENTcertificates evidencing this required coverage before the meeting. Grants Specialist, at mkpoe@apgo.org. Exhibit space reductions and/or Booth equipment provided by CREOG, APGO or Hargrove, Inc. shall be4.ELIGIBILITY TO EXHIBIT cancellations received on or before December 28, 2012, will receive a returned at the end of the meeting, complete and in good condition, normalCREOG and APGO determine eligibility of any company or product for refund of all fees paid, less a 25% processing fee of total exhibit space wear and tear expected. Exhibitor shall have no right, title or interest inexhibit. CREOG and APGO may forbid installation or request removal or reserved. No refunds will be made for cancellations after Friday, December such equipment. Exhibitor shall provide all other equipment at his or herdiscontinuance of any exhibit or promotion, wholly or in part that, in its 28, 2012. If exhibit space is cancelled after Friday, December 28, 2012, own expense.opinion, is not in keeping with the character and purposes of CREOG the exhibitor will be responsible for paying the balance of the exhibit space,and APGO. if one exists. 25.FOOD AND DRUG ADMINISTRATION (FDA) Exhibitors with products or devices regulated by the FDA are reminded5.SPACE ASSIGNMENT 15.OTHER EVENTUALITIES that any mention of product names that is accompanied by information onSpace assignment will be as indicated on the front page of the accepted In the event that the CREOG & APGO Annual Meeting is postponed due usage and indications is considered advertising and is subject to applicableapplication. However, should conditions or situations warrant, the exhibit to any occurrence not occasioned by the conduct of CREOG or APGO or FDA guidelines. Exhibitors must also comply with the FDA restrictions onchair reserves the right to rearrange exhibits to the best interest of the Exhibitor, whether such occurrence be an Act of God or the common enemy the promotion of investigational and pre-approved drugs and of approvedindustry, the exhibit and show visitors. or the result of terrorism, war, riot, civil commotion, sovereign conduct, or drugs for unapproved uses. Information and guidance may be obtainedThe exhibitor must rent sufficient space to contain the exhibit completely the act or conduct of any third party, then the performance of the parties from the FDA Division of Drug Marketing, Advertising, and Communications,within the confines of the booth lines. Equipment may not extend into the of their respective meeting obligations shall be excused for such period of 5600 Fishers Lane, Rockville, MD 20857, (301) 227-6822. Additionalaisles or hang out over the aisles and across the exhibitor’s purchased time as is reasonably necessary after such occurrence to remedy the effects information is available through the FDA’s medical advertising informationbooth line. thereof. If the occurrence results in cancellation of the CREOG & APGO line, 1 (800) 238-7332. If FDA approval is required, then you must have Annual Meeting, the obligations of the parties under applicable agreements FDA Approval before CREOG and APGO will allow you to exhibit yourCREOG and APGO, in the event of conflicts regarding space requests or shall automatically be terminated and all exhibit fees shall be refunded to product. Single product exhibitors who are awaiting FDA approval mustconditions beyond its control, reserve the right to rearrange the floor plan. Exhibitor, less a pro rata share of expenses actually incurred by CREOG forward evidence of FDA approval by February 15, 2013 in order to be6.SUBLETTING OR SHARING OF SPACE and APGO in conjunction with the Meeting. eligible to exhibit. Companies that exhibit multiple products have exhibitedNo exhibitor shall assign, sublet or apportion the whole or any part of the in previous CREOG & APGO Annual Meetings, and are awaiting FDA 16.DEMONSTRATIONS AND ELECTRICAL PERMITSspace allotted, or have representatives, equipment or materials from other approval or a new pharmaceutical or device must submit evidence of FDA Motion pictures, DVDs or videotapes may be shown in booths; however,than his/her own firm in the said space without the written consent of the approval by February 25, 2013 if the company desires to exhibit that volume must be kept low or earphones must be provided with all soundexhibit chair. product at the 2013 CREOG & APGO Annual Meeting. If FDA approval equipment. Exhibitors with audible electric devices, sound motion picturesA participating exhibitor may not assist a non-participating representative in is not obtained by the February 25 deadline, the exhibitor may only exhibit or other devices that might prove objectionable to other exhibitors becausegaining access to the Exhibit Hall (this includes PR firms and other third-party those products that have FDA approval and are related to women’s health of noise, odor or other annoyance may be asked to discontinue this methodvendors.) All signs, advertisements, publications, materials, products and care. Evidence of FDA approval may be submitted to Marianne Poe, of promotion.representatives’ badges must reflect the name of the contracted exhibiting APGO Program and Grants Specialist, Exhibit Registrar, at mkpoe@apgo. Although the demonstration of motor-operated equipment is permitted, org or by mail to APGO, Attn: Marianne Poe, APGO Program and Grantscompany. Any violation of these regulations may result in an immediate actual hook-up and operation of X-ray machines to full current usage, as forshutdown and removal of the booth and materials in violation. Additionally, Specialist, Exhibit Registrar, 2130 Priest Bridge Drive, Suite 7, Crofton, radiographic purposes, cannot be permitted. MD 21114.an organization found to be in violation of these regulations, risks denial ofparticipation in future CREOG & APGO Annual Meetings and removal from Demonstration of apparatus of any kind that is noisy or distracting is not permitted. No objection is made to the utilization of electricity for illuminating 26.PHOTOGRAPHYthe CREOG and APGO exhibitor list. Exhibitors shall not take photographs of or videotape any booth(s). CREOG purposes or for operating instruments and apparatus in a non-disturbing7.SECURITY way. Fire Department permits are needed for the following special uses: and APGO management or security will confiscate the film, tape or memoryTwenty-four hour guards will be provided beginning at 9:00 am on vehicles, cooking appliances, heat-producing equipment, machinery, card of any exhibitor who violates this rule. CREOG and APGO reserve theWednesday, February 27, 2013, until 3:00 pm, Friday, March 1, 2013, flammable or combustible aerosols, two-story booths, and miscellaneous, right to photograph or videotape your exhibit, including recording sound,to protect exhibits against loss. However, neither CREOG, APGO, nor which includes chemicals or lasers. Please contact Hargrove, Inc. or APGO for use in the Exhibitor Prospectus or other CREOG or APGO publicationsthe JW Marriott Desert Ridge Resort, can assume liability for any loss or for the Fire Department Specifications and Requirements Uniform Fire Code (both now and in the future).damage. Guidelines. 27.HANDLING AND STORAGE8.DAMAGE OR LOSS All electrically wired display material must comply with the requirements of CREOG, APGO and the JW Marriott Desert Ridge Resort shall not acceptThe JW Marriott Desert Ridge Resort will take all reasonable precautions the National Board of Fire Underwriters. or store display material or empty crates, and Exhibitor shall make its ownagainst damage or loss by fire, water, storm, theft, strikes and other arrangements of shipment, delivery, receipt and storage of such materials 17.SOLICITATION OF BUSINESS and empty crates. Such arrangements may be made through Hargrove,emergencies, but does not guarantee or insure the exhibitor against loss Advertising, canvassing, solicitation of business, conferences in the interestby reason thereof. Inc., and Exhibitor shall in any event provide Hargrove, Inc. with copies of business, etc. are not permitted except by firms that have engaged space of all bills of lading. All shipments and deliveries to the CREOG & APGO9.CONSTRUCTION MATERIALS to exhibit and then only in the space assigned. Annual Meeting shall be prepaid. Exhibitor shall not incur any obligationMaterials used in all parts of the exhibit construction for decorative or 18.CONTESTS AND DRAWINGS to Hargrove, Inc. merely by reason of providing copies of any bills ofother purposes, including all curtains, draperies and other materials, Prize contests and drawings are not permissible. lading hereunder.must be flameproof. The Fire Marshall may examine all exhibits, and testconstruction and decorative materials prior to the opening of the show. 19.RESPONSIBILITY OF CREOG, APGO AND THE JW MARRIOTT DESERT 28.HANGING SIGNSNo combustible material such as crepe paper, tissue paper, cardboard or RIDGE RESORT Exhibitors’ signs or lights may not bear the CREOG or APGO name or logo.corrugated board or paper shall be used in, on or about the construction While security will be supplied, it is expressly agreed that neither CREOG, All signs must be in your booth at all times and must be positioned or affixedof any exhibit or part of an exhibit at any time. All packing containers, APGO, nor the JW Marriott Desert Ridge Resort shall be liable for any in a manner that would not present a potential hazard. Hanging bannersexcelsior and wrapping paper must be removed from the floor and must not loss of or damage to goods or property of exhibitors on consignment or from the Exhibit Hall ceiling is not permitted.be stored under tables or behind displays. Please contact Hargrove, Inc. otherwise, prior to, during or subsequent to the time of the exhibit show. 29.UNFORESEEN EVENTSor APGO for the Fire Department Specifications and Requirements Uniform The exhibitor shall indemnify and hold harmless the JW Marriott Desert In the event that unforeseen events make it necessary, the exhibit chair willFire Code Guidelines. Ridge Resort, CREOG and APGO from any and all damages and liability have the right to amend these rules and regulations or make additions for anything whatsoever, arising from or out of the occupancy of space thereto, and all such amendments or additions shall be made known10.EXHIBIT HOURS/READINESS by the exhibitor, or the exhibitor’s agents or servants, and from any loss or promptly to each exhibitor.Exhibits must be in place ready for inspection at 4:00 pm, Wednesday,
    • EXHIBIT HALL FLOOR PLAN JW MARRIOTT DESERT RIDGE RESORT, CANYON 6 - 13 INTERNET CAFE SITTING AREA 118 119 218 318 319 518 519 116 117 216 217 316 317 416 417 516 517 C & A ANNUAL MEETING POSTERS 114 115 214 215 314 315 414 415 514 515 110 311 410 511 FOOD & FUN AREA 108 309 408 409 508 509 104 204 305 404 405 504 103 202 203 302 303 403 502 503 100 101 200 201 300 301 400 401 500 501 ENTRANCE2012 CREOG & APGO ANNUAL MEETING EXHIBITORSAbbott Laboratories ExamproAmerican Academy of Family Physicians Gaumard Scientific CompanyAmerican Association of Pro-Life Obstetricians and Hologic, Inc.Gynecologists Limbs & Things, Inc.American College of Obstetricians and Gynecologists Mayo Clinic(ACOG) Mimic TechnologiesAmerica’s Ob-Gyn Board Review Course, Inc. Mission Pharmacal CompanyAmnisure® International, Inc. Primal Pictures, LTDAssociation of Professors of Gynecology and Obstetrics(APGO) Ryan Residency Training ProgramBayer Healthcare Simbionix USA CorporationCDC/One Test. Two Lives. Simulated Surgical SystemsClinical Innovations Surgical Science, Inc.Conceptus, Inc. Teva Women’s HealthCook Medical The Foundation for Exxcellence in Women’s Health Care, Inc.CooperSurgical, Inc. Utah Medical Products, Inc.Council on Resident Education in Obstetrics and Gynecology Warner Chilcott(CREOG) WorldPointEthicon Endo-Surgery, Inc. EXHIBITOR PROSPECTUS | 13
    • ADVERTISING OPPORTUNITIESCREOG and APGO offer several ways to increase your company’svisibility and recognition among meeting attendees. The deadline forthe Advertising Opportunity Application and full payment is December28, 2012.The deadline for inclusion in all printed materials is January 9, 2013.Failure to meet these deadlines may result in forfeiture of any printadvertising benefits in your sponsorship/advertising package.Contact Marianne Poe, APGO Program and Grants Specialist, at(410) 451-9560 or mkpoe@apgo.org for more information on anyof the advertising opportunities below.ATTENDEE EMAIL BLASTSInvite registrants to your booth or follow-up with meeting attendees witha pre- or post-show email blast. Your email must be used to promote aproduct or service devoted to women’s health care. Attendee informationwill not be released electronically and is no longer sold. Only one emailwill be sent on each of the below days. Email blast date will be scheduledupon receipt of total payment and will be assigned on a first come, firstserve basis. Email content must be submitted in PDF format (if static ad)or HTML format (if ad includes a link) to Marianne Poe, APGO Programand Grants Specialist, at mkpoe@apgo.org by January 9, 2013, and is sub-ject to approval by CREOG and APGO.Pre-Show Blast $500 to utilize email list plus $0.50 per email address*Blast dates available:Wednesday, February 13 | Thursday, February 14 | Tuesday, February 19 |Wednesday, February 20Post-Show Blast $750 to utilize email list plus $0.50 per email address*Blast dates available:Wednesday, March 13 | Thursday, March 14 | Tuesday, March 19 |Wednesday, March 20* $0.50 per email address will be billed separately on day of actual blast.14 | 2013 CREOG & APGO ANNUAL MEETING
    • PRINT ADVERTISING IN FINAL PROGRAMInclude your corporate message in our Final Program. Over 1,000programs are distributed at this meeting. Ads may be up to fourpages and rates apply to both four color and black and white ads.Advertising space will be sold on a first come, first serve basis toup to four sponsors and will be confirmed upon receipt of signedapplication and full payment. Ads are subject to approval byCREOG and APGO, and all camera-ready artwork must be sub-mitted to Marianne Poe, APGO Program and Grants Specialist, atmkpoe@apgo.org by January 9, 2013.Ad Specifications:Trim size of program: 8.5 x 11”Full page ad size: 8.5 x 11” with .125” bleed, no crop marksExport file as: PDF/X-1a:2001Ad Pricing:Back Cover: $5,000Inside Back Cover: $3,000Inside Front Cover: $3,000Inside Full Page: $2,000 for the 1st page; $1,500 for each additional page NEW FOMEETING-AT-A-GLANCE POSTERS 2013 R !WITH YOUR COMPANY’S QR CODESponsor the creation of (2) 22” x 28” Meeting-At-A-Glance Post-ers to be prominently displayed in the Registration Area and at theEntrance of the Exhibit Hall. The poster will include a QR Codeto your organization’s Web site and a QR Code to our Meeting-At-A-Glance PDF.QR Code must be submitted to Marianne Poe, APGO Programand Grants Specialist, at mkpoe@apgo.org by January 23, 2013.First (2) Posters: $2,000Each additional Poster: $500 EXHIBITOR PROSPECTUS | 15
    • WI-FI HOT SPOTSAllow conference attendees to interact with other meeting participants and fulfill standing professional responsibilities athome by sponsoring a Wi-Fi Hot Spot. Sponsors will be recognized on signage displayed in the coverage area and on a slide tobe shown each morning in the general session. High-resolution logo for sponsorship signage must be submitted to MariannePoe, APGO Program and Grants Specialist, at mkpoe@apgo.org by January 9, 2013.Exhibit Hall: $7,500Registration Area: $7,500 NEW FO 2013 R !FILM FESTIVAL — MULTIPLE SPONSORS WELCOMEAttendees will be able to view competitively selected films in the context of education in obstetrics and gynecology that fallinto one of these categories: Medical Student Education, Resident Education, Faculty Education, or Continuing MedicalEducation. Submissions will be further subdivided using the ACGME competencies: Patient Care, Medical Knowledge, Prac-tice Based Learning and Improvement, Professionalism, Communication Skills and Systems Based Practice and Improvement.Additional Post-conference Sponsorship is available to help fund posting of select Film Festival videos on the APGO Web siteafter the conference.Film Festival Sponsorship: $7,500 (Multiple sponsors welcome)Additional Post-conference Sponsorship: $2,500 (static); $5,000 (logo with hyperlink) (Per three months)CYBER CAFÉThe Cyber Café will be centrally located in the registration area. Each contributor will be acknowledged in signage at thecyber café. Sponsors may also set their company Web site as the homepage on the workstation desktops. High-resolution logofor sponsorship signage must be submitted to Marianne Poe, APGO Program and Grants Specialist, at mkpoe@apgo.org byJanuary 9, 2013.Cyber Café: Deluxe: $2,500 per kiosk Basic: $1,500 per table top laptop station16 | 2013 CREOG & APGO ANNUAL MEETING
    • DOCTOR BAGS — HOTEL DOOR DROP ON ARRIVAL NIGHTThe Doctor Bag is the perfect communication vehicle for booth an-nouncements, product samples and marketing literature, and is designedto enhance and promote your presence at our event. Doctor Bags will bedelivered in the evening of Wednesday, February 27 to approximately 950meeting attendees’ rooms in the JW Marriott Desert Ridge Resort. Anincentive contest will be run to encourage attendees to read through allmaterials enclosed in the Doctor Bag. Maximum Doctor Bag insert sizeis 8.5 x 11” and maximum weight is 8 oz. Due to their weight and bulk,magazines, newspapers and other publications will not be permitted in theDoctor Bag. CREOG and APGO must receive a minimum commitmentfrom four advertisers to provide this service. All fees paid to CREOG andAPGO will be refunded should the minimum requirement not be met. Allmaterials are subject to approval by CREOG and APGO, and a proto-type must be submitted for review to Marianne Poe, APGO Program andGrants Specialist, at mkpoe@apgo.org by January 23, 2013.Non-exhibitor $2,500Exhibitor $2,000Non-profit $1,000RELAXATION STATIONProvide the ultimate crowd pleaser — a relaxing massage by a licensed andnationally certified professional massage therapist from the Revive Spa atthe JW Marriott Desert Ridge. Advertiser may also provide customizedshirts for the station therapists. Shirts must be approved by CREOG andAPGO in advance. Shirt description and artwork and must be submittedto Marianne Poe, APGO Program and Grants Specialist, at mkpoe@apgo.org by January 9, 2013. Please call (410) 451-9560 to confirm interest inthis sponsorship.Relaxation Station: $3,000 Per Therapist for Thurs/Fri Exhibit Hours (up to 3 Therapists) RAPID CHARGING STATIONCharging stations help attendees to stay connected. Your corporate logoand video will play on the automated stations located in the Exhibit Hall.Stations are capable of rapidly charging multiple mobile devices at once.Contact Marianne Poe, APGO Program and Grants Specialist, at(410) 451-9560 or mkpoe@apgo.org.Rapid Charging Station: $3,000HOTEL READERBOARDPlace your logo on the JW Marriott Desert Ridge Resort readerboards as a meeting sponsor from February 27 – March 2.Readerboards are located throughout the meeting space and lobby areas. CREOG & APGO Annual Meeting attendees visitthe hotel readerboards throughout the day to locate meeting sessions and events. Supported advertisement formats includePowerPoint or JPG. Logos must be submitted to Marianne Poe, APGO Program and Grants Specialist, at mkpoe@apgo.orgby January 23, 2013.Hotel Readerboard Advertisement: $1,500 per image/logo (Ad runs for four days) EXHIBITOR PROSPECTUS | 17
    • NEW FO 2013 R !VIDEO ADVERTISING ON HOTEL RESORT CHANNELRun an advertisement/commercial on the Hotel Resort Channel from February 27 – March 1. This channel is broadcast inevery guestroom throughout the hotel. Commercial must be in DVD format and must be no longer than 60 seconds. ContactMarianne Poe, APGO Program and Grants Specialist, for disclaimer specifications. All commercials are subject to approvalby CREOG and APGO, and a copy must be submitted for review and approval to Marianne Poe at mkpoe@apgo.orgby January 23, 2013.60-Second Commercial on Hotel Resort Channel Per 24 hours: $3,500HOTEL KEY CARDSPlace your logo in the hands of every conference attendee staying at the host hotel by sponsoring hotel key cards. Estimatedexposure is 1,900 key cards for 950 guestrooms (two key cards per room). For deadlines and file specifications, contact Mari-anne Poe, APGO Program and Grants Specialist, at (410) 451-9650 or mkpoe@apgo.org.Hotel Key Cards: Starting at $3,000EXHIBIT HALL MAPAdd your company logo to your booth space on the Exhibit Hall Map in the Final Program. High-resolution logo files mustbe submitted to Marianne Poe, APGO Program and Grants Specialist, at mkpoe@apgo.org by January 9, 2013.Logo on Exhibit Hall Map: $500UPGRADED EXHIBITOR DESCRIPTIONUpgrade your exhibitor description by adding your logo to your corporate description in the Final Program.High-resolution logo files must be submitted to Marianne Poe, APGO Program and Grants Specialist, at mkpoe@apgo.orgby January 9, 2013.Logo with Company Description in Final Program: $250 18 | 2013 CREOG & APGO ANNUAL MEETING
    • 2013 CREOG & APGO ANNUAL MEETINGADVERTISING OPPORTUNITY APPLICATIONContact Marianne Poe, APGO Program and Grants Specialist, at (410) 451-9560 or mkpoe@apgo.org for more information on any of the advertising opportunities below.Application and payment deadline: December 28, 2012. Advertising content deadline: January 9, 2013 unless otherwise specified. (APGO Tax ID #47-6057648)Company Name: Street Address: City: State: Zip Code: Primary Contact Person: Title: Direct Telephone: Fax: Contact’s Email: EMAIL BLASTS CYBER CAFÉEmail content is subject to approval by CREOG and APGO, and must be submitted in PDF High-resolution logo for sponsorship signage must be submitted to Marianne Poe, APGOformat (for static content) and HTML format (for content with a hyperlink) to Marianne Poe, Program and Grants Specialist, at mkpoe@apgo.org.APGO Program and Grants Specialist, at mkpoe@apgo.org. Cyber Café Deluxe: Per Kiosk $2,500 x 1. Select Pre- or Post-Show Blast (You will be billed separately for recipients (# stations)at $0.50 per email address) Basic: Per Table Top Laptop Station $1,500 x (# stations)Pre-Show Blast $500 to utilize list x # email campaigns = DOCTOR BAGS Post-Show Blast $750 to utilize list x # email campaigns = All materials are subject to approval by CREOG and APGO, and a prototype must be submitted for review to Marianne Poe, APGO Program and Grants Specialist, at mkpoe@2. Rank available dates by order of preference: (date will be confirmed upon apgo.org.receipt of total payment) Non-exhibitor $2,500 Exhibitor $2,000 Non-profit $1,000 Pre-Show Blast Wednesday, Feb. 13 Thursday, Feb. 14 Tuesday, Feb. 19 Wednesday, Feb. 20 RELAXATION STATION Per station, inclusive of therapist, massage chair and gratuity during Thursday/Friday ExhibitPost-Show Blast Wednesday, March 13 Thursday, March 14 Hall Hours. Tuesday, March 19 Wednesday, March 20 $3,000 x ______ (# Therapists; up to 3 max) = PRINT ADVERTISING IN FINAL MEETING PROGRAM Advertising space will be sold on a first come, first serve basis to up to four sponsors and will RAPID CHARGING STATIONbe confirmed upon receipt of signed application (this form) and full payment. Advertising Per station for duration of Exhibit Hall Hours. Company name/logo must be submitted torates apply to both four color and black and white ads. Ads are subject to approval Marianne Poe, APGO Program and Grants Specialist, at mkpoe@apgo.org.by CREOG and APGO, and camera-ready artwork must be submitted to Marianne Poe, Rapid charging station $3,000 APGO Program and Grants Specialist, at mkpoe@apgo.org.Ad Specifications: see page 15 HOTEL READERBOARDBack cover $5,000 Digital images are subject to approval by CREOG and APGO, and must be submitted toInside Back Cover $3,000 Marianne Poe, APGO Program and Grants Specialist, at mkpoe@apgo.org.Inside Front Cover $3,000 Readerboard Advertising $1,500 per image/logo (Runs for 4 days) Inside Full Page – 1st Page $2,000 Additional Inside Pages (up to three additional inside pages) $1,500 VIDEO ADVERTISING ON HOTEL RESORT CHANNEL (1) commercial (up to 60 seconds) Per 24 hours: 3,500 $MEETING-AT-A-GLANCE POSTERS WITH YOUR COMPANY’S QR CODEQR Code must be submitted to Marianne Poe, APGO Program and Grants Specialist, at Feb. 27 Feb. 28 March 1 mkpoe@apgo.org by January 23, 2013. HOTEL KEY CARDSFirst (2) Posters per sponsor $2,000 For deadlines and file specifications, contact Marianne Poe, APGO Program and GrantsEach additional Poster $500 x posters = Specialist, at (410) 451-9560 or mkpoe@apgo.org.WI-FI HOT SPOTS Hotel Key Cards starting at $3,000 High-resolution logo for sponsorship signage must be submitted to Marianne Poe, APGO SUB-TOTAL $ Program and Grants Specialist, at mkpoe@apgo.org by January 23, 2012. GRAND TOTAL $ Exhibit Hall $7,500 Registration Area $7,500 PAYMENT & CANCELLATION POLICY A check for full payment or credit card information (VISA or MasterCard) must accompanyFILM FESTIVAL — MULTIPLE SPONSORS WELCOME this application. If your advertisement is not placed due to lack of space or refusal ofHigh-resolution logo for sponsorship signage must be submitted to Marianne Poe, application by CREOG and APGO, your full fee will be refunded. No refunds will be givenAPGO Program and Grants Specialist, at mkpoe@apgo.org by January 23, 2012. for cancellation of an advertising opportunity, unless CREOG and APGO cancel the event.Film Festival Sponsorship (Multiple sponsors welcome) $7,500 ___ Check enclosed (Make checks payable in US dollars to “CREOG & APGO”)Additional Post-conference Sponsorship $2,500 (static); Please charge my: ___ VISA ___ MasterCard (American Express is not accepted.)$5,000 (logo with hyperlink) (per 3 months) Name on Card: Card #: Expiration Date: Send application by December 28, 2012 to: MAIL: APGO | 2130 Priest Bridge Drive, Suite 7 | Crofton, MD 21114 Billing Address: FAX: (410) 451-9568 EMAIL: mkpoe@apgo.org City: State: Zip: AGREEMENTI, the undersigned, hereby make application for an advertising opportunity at the 2013 CREOG & APGO Annual Meeting. I am an authorized representative of the company and with the fullpower and authority to sign and deliver this Application. The company listed on this application agrees to comply with the policies, rules and regulations contained in the 2013 CREOG & APGOAnnual Meeting Exhibitor Prospectus and all policies, procedures and regulations associated with participating in the 2013 CREOG & APGO Annual Meeting. CREOG and APGO reserve theright to deny any application, if in their opinion it does not serve the best interest of its members or is considered inappropriate.I understand that the deadline for the Advertising Opportunity Application and full payment is December 28, 2012 and that the deadline for inclusion in all printed materials is January 9, 2013.I further understand that failure to meet the deadline of January 9, 2013 for the electronic submission of our advertising content may result in my forfeiture of any payment for advertising andinclusion in any printed materials for the 2013 CREOG & APGO Annual Meeting.Authorized Officer’s Name: Title: Authorized Officer’s Signature: Date:
    • Make check payable to CREOG & APGO. VISA and MasterCard are also accepted. (American Express is not accepted). The appropriate fee made payable by check or credit card information must accompany this application to ensure processing. No refunds unless event is cancelled by CREOG and APGO. Please send completed form to: MAILING ADDRESS APGO 2130 Priest Bridge Drive, Suite 7 Crofton, MD 21114 FAX (410) 451-9568 EMAIL mkpoe@apgo.org For more information, contact Marianne Poe, APGO Program and Grants Specialist, at (410) 451-9560 or mkpoe@apgo.org.20 | 2013 CREOG & APGO ANNUAL MEETING
    • SPONSORSHIP OPPORTUNITIESIncrease awareness of your company’s commitment to women’s health CUSTOM SPONSORSHIP PACKAGESeducation, spotlight your company’s message and reach prospective cli-ents by participating in one or more CREOG & APGO Annual Meetingsponsorship opportunities. CREOG and APGO will work with sponsors For custom sponsorship packagesto follow all current regulatory agencies’ guidelines and codes of ethics. as well as packages for breaksPlease contact Marianne Poe to discuss your process for sponsorships. and meals, contact Marianne Poe, APGO Program and GrantsThe deadline for inclusion in all printed materials is January 9, 2013. Specialist, at (410) 451-9560Failure to meet this deadline may result in forfeiture of any print adver-tising benefits in your sponsorship package. or mkpoe@apgo.org.The value each sponsorship carries reflects its desirability and visibilityand is not necessarily a reflection of the actual cost of the package.GENERAL MEETING SPONSORSHIPGOLDEN SPONSORSHIP $50,000• Complimentary 20 x 20’ booth space • Full-color advertisement (up to 2 inside pages)• (1) Tabletop Sign indicating Sponsorship for in Final Program Exhibit Booth • Listing as a sponsor in Final Program• Up to 8 exhibitor badges • Logo on signage in meeting registration area and• (2) Complimentary Tickets for the APGO 50th Exhibit Hall entrance Anniversary Gala on Thursday, February 28th • Company name or logo on slide to be shown each• Doctor Bag insert morning in general session• (1) Pre-show email blast • Company name or logo on Exhibit Hall Map in Final ProgramSILVER SPONSORSHIP $25,000• Complimentary 10 x 10’ booth space • (1) Pre-show email blast• (1) Tabletop Sign indicating Sponsorship for • Listing as a sponsor in Final Program Exhibit Booth • Logo on signage in meeting registration area and• Up to 4 exhibitor badges Exhibit Hall entrance• (1) Complimentary Ticket for the APGO 50th • Logo on printed materials Anniversary Gala on Thursday, February 28th • Company name or Logo on slide to be show each• Doctor Bag insert morning in general session• Full-color advertisement (up to 2 inside pages) • Company name or logo on Exhibit Hall Map in Final Program in Final Program EXHIBITOR PROSPECTUS | 21
    • BRONZE SPONSORSHIP $15,000• (1) Tabletop Sign indicating Sponsorship for • (1) Pre-show email blast or (1) post-show email blast Exhibit Booth, if applicable • Logo on signage in meeting registration area and• One exhibitor badge Exhibit Hall entrance• Doctor Bag insert or single, full-color inside page • Company name or Logo on slide to be shown each advertisement in the Final Program morning in general sessionINVESTOR SPONSORSHIP $10,000• (1) Tabletop Sign indicating Sponsorship for • Logo on signage in meeting registration area and Exhibit Booth, if applicable Exhibit Hall entrance• One exhibitor badge • Company name or Logo on slide to be shown each• Doctor Bag insert or single, full-color inside page morning in general session advertisement in Final ProgramFRIEND SPONSORSHIP $5,000• (1) Tabletop Sign indicating Sponsorship for • Logo on signage in meeting registration area and Exhibit Booth, if applicable Exhibit Hall entrance• One exhibitor badge • Company name or Logo on slide to be shown each morning in general session*Sponsor must provide high-resolution logo files and/or camera-ready artwork for meeting signage, email blasts and print advertisements in theFinal Program by January 9, 2013. Please send all files to Marianne Poe, APGO Program and Grants Specialist, at mkpoe@apgo.org. Failure tomeet this deadline may result in forfeiture of any print advertising benefits in your sponsorship package.22 | 2013 CREOG & APGO ANNUAL MEETING
    • WELCOME TO PHOENIX!The JW Marriott Desert Ridge Resort & Spa provides luxury, unparalleledservice, endless recreation and exquisite dining. This desert mountainluxury hotel near Phoenix has Arizona’s largest ballroom, a pamperingspa, outstanding restaurants and championship golf. Upon arrival, you’regreeted with an expansive grand lobby, splashing fountains, stunningfloor-to-ceiling windows, sparkling waterways and majestic palm-linedpathways. Resort suites and hotel rooms include views, signature beddingand balcony or patio. Glide through the crystal blue swimming pools,relax in whirlpools or float down the spectacular Lazy River. With morethan four acres of shimmering waterways and a plethora of activities,the JW Marriott Desert Ridge Resort & Spa offers endless choices forrelaxation and fun. Come experience Arizona resort grandeur nestled nearthe mountains of Phoenix and celebrate APGO’s 50th Anniversary in style! FUTURE MEETING DATE AND LOCATION 2014 CREOG & APGO Annual Meeting February 26 – March 1 Hyatt Regency Atlanta Atlanta, Georgia EXHIBITOR PROSPECTUS | 23
    • Association of Professors ofGynecology and Obstetrics2130 Priest Bridge Drive, Suite #7Crofton, MD 21114 CREOG | 409 12th Street, SW | Washington, DC 20024 APGO | 2130 Priest Bridge Drive, Suite #7 | Crofton, MD 21114