2012 Annual Meeting of North American Society for Cardiovascular Imaging
North American Society for Cardiovascular Imaging 40th Annual Meeting October 13 - 16, 2012 (Exhibits open October 13 - 15, 2012) The Langham Huntington Pasadena/Los Angeles, CA Sponsor & Exhibitor Prospectus Make plans to participate at the 2012 Annual NASCI Conference!Overview:The North American Society for Cardiovascular Imaging (NASCI) is an international organizationdedicated to the advancement of cardiovascular imaging through the education of physicians and alliedhealth care providers on a broad range of cardiovascular imaging applications and techniques includingcardiac CT and MR, CT and MR Angiography, related contrast agents and 3D post processing. Thismeeting offers clinical instruction, cutting-edge scientific sessions, up-to-date information onappropriateness criteria, as well as ordering, and reimbursement information.Attendee profile:Radiologist, Cardiologists, TechnologistExpected attendance: 250-300Subspecialty: Cardiovascular ImagingProgram Focus: Multi-modality cardiovascular imaging and practice issuesRound Robin Event – Back by Popular Demand!We are pleased to again offer a popular feature from last year’s meeting: participation in a beneficial“Round Robin” Event available to Platinum and Gold level vendors. Each company will be provided witha demo room to spend dedicated time with participants. A 1 ½ hour time block has been devoted forthe Round Robin Event without any concurrent educational programming.Companies who have sponsored and/or exhibited at the NASCI annual conference include;ADVANCE ● Advanced Imaging Research ● Astellas ● AZE America ● The Council on CardiovascularRadiology & Intervention (CVRI) of the American Heart Association● Barco Medical Imaging ● BayerHealthcare Pharmaceuticals ● Biosound Esaote ● Bracco Diagnostics Inc. ● Candelis ● CircleCardiovascular Imaging ● Covidien ● Diagnostic Imaging ● Elsevier ● Emergency Cardiac ImagingFuji● GE Healthcare ● Lantheus Medical Imaging ●Lippincott Williams & Wilkins ● Medis MedicalImaging Systems, INC ● Medrad, Inc ● Medis ● Philips ● Rcadia ● Shrader & Martinez Construction ●Siemens ● TeraRecon ● Toshiba America Medical ● Visage Imaging ● Vital Images ● ZiosoftGeneral InformationLocation: Pasadena, CaliforniaThe Langham Huntington (in Pasadena)1401 South Oak Knoll AvenuePasadena, CA 91106Phone: 626 568 3900Or reserve your hotel room online at: http://pasadena.langhamhotels.com/NASCI
General Information continuedThe Langham Huntington, Pasadena is an iconic landmark hotel since 1907, located at the base of the picturesqueSan Gabriel Mountains, just minutes from downtown Los Angeles in beautiful Pasadena.Reservations:For room reservations at the Langham Huntington/Pasadena, please call626 568 3900 prior to September 14, 2012 to receive the group rate at $209 single/double occupancy, plusapplicable taxes and surcharges. Room rates are available on a first come, first served basis, and rooms may besold out prior to the cut off date. Please reference North American Society for Cardiovascular Imaging whenreserving your room. Rooms are limited!All reservations must be guaranteed by a major valid credit card, which is required at the time of reservation- adeposit of one night’s room and tax charges will be billed to your credit card at the time of reservation. Anyguaranteed reservation not cancelled 24 hours prior of your arrival is subject to one night room and taxcancellation fee.Check in time: 3:00 pmCheck out time: 12:00 NoonExhibitor InformationExhibit Space: $3000 (10 x 10 booth space)The exhibit fee includes; 8 foot high back drape and 3 foot high side rail drape, 1 six foot skirted table, ID sign and waste basket. Note: Hall is carpeted 2 booth personnel for each 10 x 10 booth space (Exhibitor badges do not entitle bearer to educational credits) Pre conference membership list (on time use only)Exhibit Hall Hours*Set-Up Monday, October 15: 9:30 am – 1:30 pmSaturday, October 13: 2:00 pm – 5:30 pm Tuesday, October 16: Exhibit Hall closedShow Hours Tear DownSaturday, October 13: 6:00 pm – 7:30 pm Monday, October 15: 1:30 pm – 3:30 pm(welcome reception) *Hours subject to change.Sunday, October 14: 9:15 am – 3:30 pmAdvertising Opportunities► Official Break Sponsor: $15,000 (Sunday, Monday, Tuesday)► Official Reception: $15,000 (Signage at event/ Mention in Program)► Internet Station: $8,000 (Signage in the internet station area, Mention in program guide) If there is something that your company would like to sponsor but it is not listed, please contact Michelle Beckner at MBeckner@acr.org to discuss the details. We will work with you to create the opportunity that works best for your company.
Contribution Levels: (exhibit hall booth space not included in sponsorship)(only 4 round robin rooms available to the first platinum/gold sponsors who sign up).Platinum Sponsorship$20,000 Signage at event Post Conference mailing list (one time use) Web link to company on the conference website Pre conference membership mailing list (one time use) Round Robin Workshop room available * Invitation for 2 to participate in the Corporate Relations Breakfast Focus Session with NASCI Executives (during conference or agreed upon alternative date)* Invitation for 2 to attend the faculty reception 4 full registrations (does not carry CME)Gold Sponsorship$15,000 Signage at event Post Conference mailing list (one time use) Web link to company on the conference website Pre conference membership mailing list (one time use) Round Robin Workshop room available * Invitation for 2 to participate in the Corporate Relations Breakfast Invitation for 1 to attend the faculty reception 2 full registrations (does not carry CME)Bronze Sponsorship$10,000 Signage at event Web link to company on the conference website Pre conference membership mailing list (one time use) Invitation for 1 to participate in the Corporate Relations Breakfast 1 full registration (does not carry CME)Platinum and Gold Sponsor Round Robin Session:If you are a platinum or gold sponsor and have signed up for a Round Robin Session. That roomassignment will be provided to you on site. We allow vendors to set up in their assigned rooms onSunday morning starting at 7:00 am. You must clear the room on Sunday, by Noon The Round Robinsession will be held on Sunday from 9:45 am – 11:15 am* Does not include any special room sets or equipment rental, electrical, internet and/orfood/beverages, other additional costs that may be associated with these demonstration rooms.
Exhibitor Show Regulations NASCI has authority to allow site decorator to assemble booth space.North American Society for Cardiovascular Imaging The Exhibitor agrees to pay for reasonable assembly charge in said(Exhibits open October 13- 15, 2012) event, and will be invoiced accordingly. Exhibitors not planning on exhibit move-in must contract for booth installation, or face incurred1. Exhibit space will be allocated on a first-paid, first served assembly charge.basis. Priority will be determined by date of receipt ofapplication for space accompanied by required payment. 9. If NASCI should be prevented from holding the exhibition for any reason beyond NASCIs control (such as, but not limited to, damage2. Application for space must be accompanied by the full fee in to the building, riots, strikes, acts of government, or acts of God) or iforder to guarantee reservation. Booths for which payment has an exhibitor cannot occupy the assigned exhibit space due tonot been received in full will not be set up by the service reasons beyond NASCIs control, then NASCI has the right to cancelcontractor. All payments must be received by August 30. the exhibition or any part thereof, with no further liability to theReservations made after September 10, 2012, must be exhibitor other than a refund of exhibit space fee, less afollowed by payment within 2 working days. Unpaid booth proportionate share of the exposition cost incurred.reservations will be released for general sale.Exhibiting/sponsoring company will remain responsible for 10. Neither the management of the host facility nor NASCI shall bepayment of space. Terms are enforced regardless if liable for the damage, loss, or destruction to the exhibits by reason ofsponsor/exhibitor does not attend, fails or elects not to fire, theft, accident, or other destructive causes. Exhibitor shall leaseparticipate in conference, or if exhibit space is resold due to booth(s) at his/her sole risk. Neither the management of the hostnotification of absence. No refunds. facility, NASCI, nor any of their agents, servants, or employees will be accountable or liable for accidents to exhibitors, their agents, or3. The standard booth size is 10 wide by 10 deep unless employees.stated or marked otherwise on the floor plan or in the exhibitorprospectus. All exhibits/tabletops must fit within the confines of 11. The exhibitor shall be liable to the host facility and/or NASCI fortheir assigned space so as not to impede traffic flow, infringe on any damage to the building and/or the furniture and fixturesthe space of other exhibitors, or violate the emergency exit contained therein, which shall occur through acts or omissions of theroutes set forth by the fire marshal. exhibitor.4. No exhibitor shall assign, sublet, or share the whole or any 12. Exhibitor assumes the entire responsibility and hereby agrees topart of the space contracted to them. Exhibitors agree to limit protect, indemnify, defend, and hold harmless NASCI, the hostthe service and/or materials displayed in their exhibit area to facility, their officers, employees, and agents against all claims,those purveyed by the exhibitor, with the exception that other losses, and damages to persons and property, governmental chargesproprietary equipment may be used solely for the purpose of or fines, and attorneys fees arising out of or caused by exhibitorsdemonstrating the materials or services of the exhibitor. installation, removal, maintenance, occupancy, or use of the exhibition premises or any part thereof, including any outside exhibit5. Any other booth furnishings and equipment must be areas.contracted through the official exhibition service contractor orthe hotel/convention center. 13. Exhibitor acknowledges that NASCI does not maintain and is not responsible for obtaining insurance covering exhibitors property.6. NASCI reserves the right to impose limitation on noise levels Exhibitors are advised to obtain business interruption and propertyand any other method of operation which becomes damage and loss insurance to cover such occurrences.objectionable. Any distribution of literature or samples shall belimited to the exhibitors booth. Exhibitors may not interfere with 14. No photography is allowed without the permission of the boothcollateral that is not produced by said exhibitor. Violation of this staff and/or show manager.will result in cancellation of exhibit space during show withoutrefund. 15. No children younger than age 12 are allowed in the exhibit hall at any time.7. NASCI reserves the right to rearrange the final floor planbased on unsold or unoccupied exhibit space. In said event all 16. The exhibitor assumes the entire responsibility and liability forexhibitors will be notified. losses, damages, and claims arising out of exhibitor’s activities on the Hotel premises and will indemnify, defend, and hold harmless the8. In the event that no representative of an exhibiting Hotel, its owner, and its management company, as well as theirorganization has claimed its space by 5 PM, Saturday, October respective agents, servants, and employees from any and all such13, 2012 NASCI has the right to relocate the exhibit space. If losses, damages, and claims.exhibitor has not claimed space by 5 pm October 13, 2012Initial_________ Date_________
Sponsorship and Exhibit Space Application & ContractThe information in this section will be publishedCompany Name: SECTION B: PaymentDivision/Dept.: A. Sponsorship Opportunity $ ___________ (Requires a completed Letter of Agreement – pleaseAddress: complete/sign the forms included)City: State: Zip: B. Exhibit Space ($3000 for each 10 x 10) $ ___________ Total Due $ ____________Contact PersonName: □ MasterCard □ VisaTitle:Phone: Email: □ American ExpressOn-Site Contact Person □ Check enclosed for $ __________(Payable to NASCI,Name: drawn on US bank and payable in US funds)Title:Company: Note: NASCI Tax ID # 91-6185408Cell Phone: Email: Credit Card #SECTION A: Sponsorship Opportunities – Please select thesponsorship opportunity of your choice (If you prefer to exhibit Expiration DateONLY, please complete Section B) Name on Card Sponsorship levels do not include booth/exhibit space. Cardholder’s Signature □ Platinum Sponsor $20,000 Billing Address for Credit Card Holder □ Gold Sponsor $15,000 □ Bronze Sponsor $10,000 City State Zip □ Official Break Sponsor Booth # preference (not guaranteed): (Saturday, Sunday, Monday): $15,000 □ Welcome Reception Sponsor: $15,000 _____, _____, _____, _____ □ Internet Station Sponsor: $8,000 Application Due by August 24, 2012NASCI ● 1891 Preston White Drive, Reston VA 20191 ● Phone: (703) 476-1322 ● Fax: (703) 716-4487 ● Email:firstname.lastname@example.org
Agreement Terms:All Terms are non-cancelable. All terms and conditions of 2012 NASCI 40th Annual Meeting is agreed upon andenforced by my company signature.We agree to pay for the exhibit space or sponsorship in accordance with the guidelines contained in the NASCIExhibit Contract Terms. We agree to abide by all provisions set forth in these terms as a part of this contractbetween the North American Society for Cardiovascular Imaging and the exhibitor/sponsor.Terms are enforced regardless if sponsor/exhibitor does not attend, fails or elects not to participate in conference,or if exhibit space is resold due to notification of absence. No refunds. Should the agreement be referred to acollection agency/attorney for any reason, the client and or representing agency of said client is responsible to paya 25% attorney fee plus all costs associated with any and all collection effortsWe agree to fax in the completed Marketing/sponsor agreement and conditions and purposes ofmarketing/sponsorship agreement, at the same time as you send NASCI the signed agreement.Payment Terms:Payment is due upon receipt of invoice from NASCI or upon signature of this agreement (in case of credit charge).Booth assignment is contingent upon receipt of payment in full, terms are non-cancellable.Terms are Non-CancelablePlease make all checks payable to: North American Society for Cardiovascular ImagingSend all applications, payments, and any questions regarding exhibits to:North American Society for Cardiovascular ImagingAttn: Michelle Beckner, CEM, CMP, Director of Meetings1891 Preston White Drive, Reston, VA email@example.com Phone: 703-476-1322 Fax: 703-716-4487SECTION C: AgreementA signature on this application indicates that you understand and agree to comply with all policies, rules,regulations and conditions issued by NASCI regarding its 2012 Annual Meeting._______________________________________Signature of Authorized Representative____________________________________________ Name of Authorized Representative (Print)______________Date 6
MARKETING/ SPONSORSHIP AGREEMENTNO CME CREDIT PROVIDEDThis Sponsorship Agreement (“Agreement) is made effective as of the _____ day of _____________,20______ (“Effective Date”) by and between [North American Society for Cardiovascular Imaging“ORGANIZATION”] and __________________COMPANY NAME] North American Society for Cardiovascular COMPANY NAME Imaging Director, Meeting ServicesTITLE OF CONTACT AT North American Society for Title of Contact at COMPANY Cardiovascular Imaging 703-476-1322 PHONE NUMBER OF NASCI CONTACT Phone Number of Contact at COMPANY 1891 Preston White Drive Reston, VA 20191 ADDRESS OF NASCI CONTACT ADDRESS OF CONTACT AT COMPANY The following marketing opportunities are available in conjunction with North American Society for Cardiovascular Imaging (NASCI) Annual Conference, October 13- 16, 2011, Pasadena, CA. Check all items that your company plans to sponsor. DATE: Corporate Sponsored Session (No CME LOCATION: credit provided) FEE Corporate Sponsored Workshops (No DATE: CME credit provided) LOCATION: FEE DATE: Coffee Break specify below LOCATION: FEE DATE: Advertising (see section 3 below for LOCATION: details) FEE DATE: Other LOCATION: FEE 7
[_______________________COMPANY NAME and North American Society for Cardiovascular Imaging(NASCI) agree as follows:1. Sponsorship Purpose1.1 The events and items noted above are designed for marketing purposes only and are not part of orrelated to any CME program. They do not compete with the CME program and no CME credit is provided.2. Sponsorship Acknowledgement2.1 Corporate sponsors will be acknowledged for their support as follows:_______ Web Site_______ Meeting Program_______ Meeting SignageOther ___________________________________________________________3. AdvertisingFor print, advertisements and promotional materials will not be interleafed within the pages of the CMEcontent. Advertisements and promotional materials may face the first or last pages of printed CMEcontent as long as these materials are not related to the CME content they face and are not paid for bythe commercial supporters of the CME activity.For computer based, advertisements and promotional materials will not be visible on the screen at thesame time as the CME content and not interleafed between computer ‘windows’ or screens of the CMEcontentFor audio and video recording, advertisements and promotional materials will not be included within theCME. There will be no ‘commercial breaks.’For live, face-to-face CME, advertisements and promotional materials cannot be displayed or distributedin the educational space immediately before, during, or after a CME activity. Providers cannot allowrepresentatives of Commercial Interests to engage in sales or promotional activities while in the space orplace of the CME activity.Print or electronic information distributed about the non-CME elements of a CME activity that are notdirectly related to the transfer of education to the learner, such as schedules and content descriptions,may include product promotion material or product-specific advertisement.4. Sessions/WorkshopsThe content of these sessions are the responsibility of the sponsoring company. [North American Societyfor Cardiovascular Imaging (NASCI)] will only provide the space for the session. No CME will be providedby ACR. These sessions will not compete or impede the CME activities. Advertising for the session willfollow the above advertising rules.5. Payment ScheduleNOTE: Payments made via credit card will incur a processing fee of 3%. 8
SIGNATURE PAGENorth American Society forCardiovascular Imaging (NASCI) Company NameRepresentativeBy: ___________________________ By: ___________________________Name: _________________________ Name: _________________________Title: _________________________ Title: _________________________Date: _________________________ Date: _________________________ 9