11th Annual AMA Research Symposium and 2013 AMA Interim Meeting

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  • 1. 11th Annual AMA Research Symposium Nov. 15–16, 2013 Gaylord National Resort and Convention Center National Harbor, Md. Overview The American Medical Association Research Symposium is hosted annually by the AMA Medical Student Section, the AMA Resident and Fellow Section, and the AMA International Medical Graduates Section. The 11th Annual AMA Research Symposium will take place at the 2013 AMA Interim Meeting in National Harbor, Md., Nov. 15–16, 2013. Each section holds a separate competition within the event. Participant qualifications •  ll medical student (includes medical students A enrolled in joint degree programs, e.g., MD/PhD, MD/MPH, etc.), resident, fellow and international medical graduate (ECFMG-certified candidates who are awaiting residency) members of the AMA are invited to submit abstracts of their scientific research. •  o-authors are not required to be AMA members, C but please note that only one first author who submits will be allowed to present and therefore be eligible to win a prize. •  ou must be present to discuss your research Y during the scheduled judging period on Friday, Nov. 15, 2013. Another individual may not present in your place. •  y submitting an abstract and/or poster, you B certify that (1) the research, abstract and poster are your original work or original work conducted by you and other authors; and (2) all co-authors are appropriately credited for their contributions and have been informed of the submission. Violation of these requirements will result in disqualification from the symposium. • A bstracts for the 2013 AMA Research Symposium will be accepted beginning in June 2013 and Medical Students Due August 15 Residents Due August 19 International Medical Graduates Due August 19 All deadlines are 11:59 p.m. Eastern time Abstract criteria before submitting it. Only the first author will be able to present if accepted; co-presentations will not be allowed. Submitted abstracts must conform exactly to the formatting guidelines listed below (also see abstract format example, on page 4). Abstracts that do not meet these requirements will be rejected. Font and spacing: The entire abstract must be composed in 12-point, Times New Roman font and must be double-spaced with 1” margins. Category: Indicate category of research in bold in the upper right-hand corner. Choose the single most appropriate category from the segment to which you belong: Medical students • • • • • • • • Biochemistry/cell biology Cancer biology Clinical outcomes and health care improvement Immunology/infectious disease/inflammation Neuroscience/neurobiology Public health and epidemiology Radiology/imaging Surgery/biomedical engineering Residents/fellows • Clinical vignette •  linical medicine (includes QI, health policy, C clinical research and medical education) ECFMG-certified candidates who are awaiting residency • Clinical medicine and clinical vignettes • Health policy or medical education • Basic science 1
  • 2. 11th Annual AMA Research Symposium Guidelines If your research does not fall under one of the above categories, it cannot be considered for this competition. Title: Center and bold the abstract title. Author information: List authors and their affiliations under the title. The member presenting the abstract must be listed as the first author; the principal investigator must be listed as the last author. Include your phone number, most frequently checked email address, and year in school (e.g. M3) or program year immediately below the author information. Body: The body of the abstract may not exceed 400 words and must include the purpose of research and a brief overview of methods, results and conclusions. Do not include diagrams, tables or references. Previous presentation/publication: If your abstract has been presented at other conferences and/or published, please provide the relevant information (conference name, location, date, publication information, etc.). This information will not count toward the 400-word limit. Abstract submission Abstracts must be submitted through the “Event Registration” system starting June 19, 2013. 1.  og into the submission website found at (amaL assn.org/go/researchsymposium) and click “Continue” to be taken to the event registration page (AMA log in required). Note: If you need to create an account and joined recently, you may not be in our member system at this time. If the system cannot find you, just uncheck the box “I am a U.S. physician, resident or medical student,” and continue creating an account. We will follow up with you after your submission. If you recently joined online, please forward your membership confirmation to the appropriate staff from your section. Visit the “Contact us” section for more information. 2.  omplete the required fields including typing C your entire title and upload a Word version of your abstract adhering to the submission guidelines referenced above. 3.  ubmit your abstract and save your confirmation S email. If you don’t receive a confirmation email within 24 hours of submission, please contact the appropriate staff from your segment. Failure to confirm may result in disqualification if review of abstracts has already taken place. 4.  n order to avoid last minute technical issues I with potential system overloads, make sure to submit your abstract well before the deadline and use IE 9+, Firefox and Chrome only. Late abstracts and abstracts not conforming to the specified criteria will be rejected. Criteria for abstract evaluation Abstracts will be evaluated based on the following criteria: •  larity of hypothesis C •  lear organization of the project. Effective use of C the scientific method is evident. •  ll significant variables have been identified. A Efforts to eliminate bias between control and experimental groups are clear. • Results include a discussion of relevant data. •  he conclusion is consistent with the data T and/or observations. Potential pitfalls of the methodology or interpretation have been addressed. The potential significance of the experiments is placed in the proper perspective. •  he project demonstrates a novel approach and/ T or idea. •  bstract is in required form and organized, A including meeting word count limit. Abstract is well written, concise and readable. •  OTE: Students may not submit clinical N vignettes/case studies/etc; all student abstracts must be research based with results or they will be rejected. Abstract authors will be notified of their status, including whether they have been chosen to participate in the Oral Presentation Competition, by Sept. 16, 2013. Event schedule Friday, Nov. 15 • • • • • 3–4 p.m. Participant check-in/poster set-up 3:30–3:50 p.m. Podium presenter set-up/tests 4–5 p.m. Podium (oral) presentations/judging 5–6 p.m. Poster presentations/judging 6  –7:30 p.m. Reception/poster viewing (posters must remain up until the end of the event at 7:30 p.m.) 2
  • 3. 11th Annual AMA Research Symposium Guidelines Saturday, Nov. 16 •  –9 a.m. Winners announced (exact time to 8 be determined). All participants are highly encouraged to stay through Saturday morning for the awards, photos and compilation of information for press releases. Poster presentation Preparation Abstracts chosen for poster presentation at the symposium must be prepared in advance on a poster board, not greater than 4’ wide x 4’ high (smaller fits better on boards). Posters larger than 4’ x 4’ will be penalized with an automatic 10-point judging deduction. Posters may be in a single sheet or in multiple panels, as long as they adhere to the space limitations. All costs associated with creation of the poster will be the responsibility of entrants. Push pins will be provided by the AMA. If you would prefer to use Velcro, you must bring your own supplies. Presenters must set up their posters at the scheduled time prior to the poster session. No exceptions will be made. Display and judging Poster presentation participants must be present to discuss their research during the scheduled poster judging and viewing on Friday, Nov. 15, 2013. Review the event schedule at the beginning of the document for the full schedule, including set-up times and awards presentation. During the scheduled poster session, two judges will visit and examine each research poster. Authors must be available for questions during this time and must prepare a 2–4 minute overview of their posters for the judges. Presenters should also be prepared to answers questions about their research. Dress for poster presenters is business attire. Removal All posters must be removed immediately after the poster viewing and reception. The AMA will not be responsible for posters left behind. Podium (oral) presentation A select number of abstracts will be accepted for the Oral Presentation Competition. Abstracts selected for oral presentation will not be included in the poster presentation portion of the symposium. To be eligible for selection for the oral presentations, abstract submitters must indicate in their registration that they would like their research to be considered for oral presentation. Abstract authors will be notified if they have been chosen to participate in the oral competition by Sept. 16, 2013. Chosen authors must submit final versions of their presentations to the email noted at the bottom of this document no later than 5 p.m. Central time on Friday, Nov. 1. Preparation Presenters must check in and be in their assigned room no later than 3:30 p.m. in order to test their presentation. Presenters should also save their presentations on USB flash drives and have copies of their presentations available as a backup for the logistics coordinator as necessary. Presentations and judging Multimedia equipment will be provided, although if you require sound/video or special programs beyond PowerPoint, you must notify the appropriate staff no later than Nov. 1 (special accommodations are not guaranteed). Each presenter will be allotted either 5 or 8 minutes, as determined by the evaluating research committee. Questions from the audience will not be taken between presentations but, time permitting, will be addressed at the end of the entire presentation session. The Oral Presentation Competition (presentations and judging) will be held Friday, Nov. 15, 4–5 p.m. Review the event schedule at the beginning of the document for the full schedule, including set-up times and awards presentation. Please visit the AMA Research Symposium Web page for the most up-to-date information available: ama-assn.org/go/ researchsymposium including Frequently Asked Questions. 3
  • 4. 11th Annual AMA Research Symposium Guidelines Contact the appropriate AMA department noted below with any questions: Medical Student Services • Email: mss@ama-assn.org •  hone: (800) 262-3211, ext. 4746, or P (312) 464-4746 Resident and Fellow Services International Medical Graduate Services (for ECFMGcertified candidates who are awaiting residency) • Email: img@ama-assn.org •  hone: (800) 262-3211, ext. 5397, or P (312) 464-5397 • Email: rfs@ama-assn.org •  hone: (800) 262-3211, ext. 4978, or P (312) 464-4978 Sample Abstract Format Title First author1, second author2, third author1, etc. 1 First and third author affiliation 2 Second author affiliation Category First author phone number (xxx) xxx-xxxx, email address, year in school (e.g. M1, M2) or program year Body – Must include purpose of research and brief overview of methods, results and conclusions. Do not include diagrams, tables or references. The body of the abstract may not exceed 400 words. Information about previous presentation or publication of abstract (does not count toward the 400-word limit). ©2013 American Medical Association. All rights reserved. 4