What is Project Management? Presented by: Mike Cottmeyer PMP, CSM, APL Product Consultant and Agile Evangelist for VersionOne

Introducing Mike Cottmeyer Product Consultant and Agile Evangelist for VersionOne Senior Project Manager for CheckFree and John Harland Co. PMP, CSM, and DSDM Agile Project Leader certifications Board member of APLN and founder of APLN Atlanta

Product Consultant and Agile Evangelist for VersionOne

Senior Project Manager for CheckFree and John Harland Co.

PMP, CSM, and DSDM Agile Project Leader certifications

Board member of APLN and founder of APLN Atlanta

APLN Atlanta Local chapter of the Agile Project Leadership Network The mission of APLN is to connect, develop, and support great project leaders Formed in late 2007 as a way to help mobilize the agile project management community in Atlanta

Local chapter of the Agile Project Leadership Network

The mission of APLN is to connect, develop, and support great project leaders

Formed in late 2007 as a way to help mobilize the agile project management community in Atlanta

APLN Atlanta Objectives Bring in nationally recognized speakers in partnership with Agile Atlanta Presenting topics on project management and agility in a lunch and learn format Quarterly open space conference and an annual leadership summit

Bring in nationally recognized speakers in partnership with Agile Atlanta

Presenting topics on project management and agility in a lunch and learn format

Quarterly open space conference and an annual leadership summit

What is Project Management? When will the project be done? How much will it cost? Do we all agree on what done looks like? What are the risks to getting done on time and on schedule? How will we mitigate these risks so we can get done

When will the project be done?

How much will it cost?

Do we all agree on what done looks like?

What are the risks to getting done on time and on schedule?

How will we mitigate these risks so we can get done

A look at Traditional Project Management

Balancing the Triple Constraints There is a dynamic relationship between time, cost, and scope When one of the three variables change, there is necessarily a change in one or more of the other two Understanding and managing the relationship between these variables the primary job of the Project Manager

There is a dynamic relationship between time, cost, and scope

When one of the three variables change, there is necessarily a change in one or more of the other two

Understanding and managing the relationship between these variables the primary job of the Project Manager

Managing Project Scope Project scope is the set of deliverable the project is approved to build Defined at a high level in the business case or project charter Defined in greater detail in a product requirements document or a work break down structure

Project scope is the set of deliverable the project is approved to build

Defined at a high level in the business case or project charter

Defined in greater detail in a product requirements document or a work break down structure

Managing Project Costs Project cost is the sum of all capital expenditures, contractor expenses, and internal cost of labor Project managers track project expenses in relationship to the budget Responsible for making sure the project is spending money at the right rate and time

Project cost is the sum of all capital expenditures, contractor expenses, and internal cost of labor

Project managers track project expenses in relationship to the budget

Responsible for making sure the project is spending money at the right rate and time

Managing the Schedule The project schedule defines when all the deliverables should be completed and who is going to do them The project schedule also defines the order of the deliverables and is used to track physical percent complete.

The project schedule defines when all the deliverables should be completed and who is going to do them

The project schedule also defines the order of the deliverables and is used to track physical percent complete.

Building the Project Schedule Scope for the project is defined and the size of the deliverables are estimated Deliverables are sequenced and resource needs are calculated Based on the size of the project, available budget, dependencies, and constraints; the project timeline can be calculated

Scope for the project is defined and the size of the deliverables are estimated

Deliverables are sequenced and resource needs are calculated

Based on the size of the project, available budget, dependencies, and constraints; the project timeline can be calculated

Project Baseline and Critical Path Once the project sponsors agree to the schedule, the schedule is locked and becomes the baseline Once the project has a baseline, the project manager will calculate the critical path and begin tracking earned value Earned value measures how much the project is spending relative to time and deliverables

Once the project sponsors agree to the schedule, the schedule is locked and becomes the baseline

Once the project has a baseline, the project manager will calculate the critical path and begin tracking earned value

Earned value measures how much the project is spending relative to time and deliverables

Project Risk Assessment What are the factors that could impact our ability to meet our project objectives Risk can be categorized by likelihood of occurrence, impact severity, and ability to detect The project managers prioritizes risk based on these factors and creates mitigation strategies

What are the factors that could impact our ability to meet our project objectives

Risk can be categorized by likelihood of occurrence, impact severity, and ability to detect

The project managers prioritizes risk based on these factors and creates mitigation strategies

Other Responsibilities Facilitating project meetings, creating the agenda, and summarizing the minutes Manage issues and action items Project status reports Lessons learned sessions Administrative closedown Project documentation

Facilitating project meetings, creating the agenda, and summarizing the minutes

Manage issues and action items

Project status reports

Lessons learned sessions

Administrative closedown

Project documentation

Hiring Traditional Project Managers Strong organization skills and attention to detail Superior oral and written communication skills Strong track record of success Certification is a plus but only in the presence of solid project experience Domain knowledge

Strong organization skills and attention to detail

Superior oral and written communication skills

Strong track record of success

Certification is a plus but only in the presence of solid project experience

Domain knowledge

Primary Traditional Project Constraints Scope is typically the primary driver… time and cost are calculated based on the size of the project Focus is on managing matrixed resources, assigning tasks, and staying on plan at all costs

Scope is typically the primary driver… time and cost are calculated based on the size of the project

Focus is on managing matrixed resources, assigning tasks, and staying on plan at all costs

A look at Agile Project Management

A Fundamental Paradigm Shift Not all projects are predictable Market uncertainty drives change The less certain we are about our requirements, the more we need to plan to adapt

Not all projects are predictable

Market uncertainty drives change

The less certain we are about our requirements, the more we need to plan to adapt

The Cost of Change Cost of traditional change management is too high in many project contexts Change control is bureaucratic and slow We become resistant to change when we should embrace change

Cost of traditional change management is too high in many project contexts

Change control is bureaucratic and slow

We become resistant to change when we should embrace change

Still focused on the five questions… When will the project be done? How much will it cost? Do we all agree on what done looks like? What are the risks to getting done on time and on schedule? How will we mitigate these risks so we can get done

When will the project be done?

How much will it cost?

Do we all agree on what done looks like?

What are the risks to getting done on time and on schedule?

How will we mitigate these risks so we can get done

… but take a difference approach Do less work that could change Keep the evolving product highly visible Deliver working product in short cycles Inspect outcomes frequently Change our product or process as we learn more as to ensure an acceptable outcome

Do less work that could change

Keep the evolving product highly visible

Deliver working product in short cycles

Inspect outcomes frequently

Change our product or process as we learn more as to ensure an acceptable outcome

… a change in focus Focus less on predictive up front planning Focus more on collaboration with the business Focus more on engaging the team and creating an empowered team culture

Focus less on predictive up front planning

Focus more on collaboration with the business

Focus more on engaging the team and creating an empowered team culture

Primary Agile Project Constraints Time and cost are the real drivers… scope may vary Agile is a framework, a new way of looking at product development, that gives the project team the ability to inspect outcomes and adapt accordingly Scope Time Cost Scope

Time and cost are the real drivers… scope may vary

Agile is a framework, a new way of looking at product development, that gives the project team the ability to inspect outcomes and adapt accordingly

Other Responsibilities Team building Creating a healthy project culture Managing more the process than the people Getting the team what they need to be successful Servant leadership

Team building

Creating a healthy project culture

Managing more the process than the people

Getting the team what they need to be successful

Servant leadership

Hiring Agile Project Managers Strategic thinkers Collaborative Able to deal with uncertainty Servant leadership Team builders Certification is emerging for agile project managers… CSM, CSP, and DSDM APL

Strategic thinkers

Collaborative

Able to deal with uncertainty

Servant leadership

Team builders

Certification is emerging for agile project managers… CSM, CSP, and DSDM APL

Resources Traditional Project Management http://www.pmi.org Agile Project Management http://www.versionone.com http://www.apln.org http://agilealliance.org How to contact me Cell number: 404-312-1471 email: [email_address] Blog: http://www.leadingagile.com

Traditional Project Management

http://www.pmi.org

Agile Project Management

http://www.versionone.com

http://www.apln.org

http://agilealliance.org

How to contact me

Cell number: 404-312-1471

email: [email_address]

Blog: http://www.leadingagile.com