Getting Things Done

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    Getting Things Done - Presentation Transcript

    1. Getting Things Done Planning & Organising Your Project
    2. Information Overload? What you will learn today will help you... ...in every subject... ...and throughout your life!
    3. Being organised • Is all about... • Getting stuff out of your head... • Until you’re ready to deal with it!
    4. You Need a Bucket • ...an information bucket • To keep things in... • Until it’s time to deal with them
    5. Head Cleaning • With all the stuff you need to remember recorded somewhere (your bucket)... • You can concentrate on actually performing the tasks you need to do
    6. Your Bucket • Can be anything... • ...a notebook with lists • ...a personal organiser • ...a database • ...a spreadsheet • ...an on-line project management tool
    7. 5 Steps... 1. Collect 2. Process 3. Organise 4. Review 5. Do
    8. 1. Collect • The first thing to do is to empty all the things you need to do out of your head and into your “bucket”... • ... which could be your email inbox, a tape recorder, a notebook, or a spreadsheet, for example. • Then you process your bucket once a week.
    9. 2. Process (part 1) • Start at the top • Deal with one item at a time • Never put anything back to ‘in’ • If something requires action: • Do it (if it takes less than 2 minutes) OR • Delegate it (give it to someone else to do) OR • Defer it
    10. 2. Process (part 2) • If something does NOT require action: • File it, OR • Chuck it, OR • Freeze it till later • Remember the 2 minute rule: NEVER defer postpone anything that can be done in less than 2 minutes.
    11. 3. Organise • Decide what needs to be done NEXT. • For example, if you have a bigger project (“Write project report”), what’s the FIRST thing you need to do? • It could be as simple as, “Email Fred about report guidelines.”
    12. 3. Organise • Make lists • Use a filing system • Every little piece of paper will be happier when it’s organised in its correct file.
    13. 4. Review • Review your lists of actions and reminders regularly – every day, if possible. • Decide the most important thing to be doing right now, and do it. • At least once a week, review and re- organise everything.
    14. 5. Do it! • By keeping your head clear, keeping your to-do lists organised, and your projects under review, you’ll find it much easier to actually DO things!
    15. How do you make a list? • A to-do list is a special kind of list. • It’s not just a list of projects! • A “project” is anything that requires more than one action. • All projects should be broken down into steps/actions
    16. What’s an Action? • Anything you can complete in 20 minutes or less is an action... • ...So you can break your project down into things you can achieve in 20 minutes or less. • Anything longer you’ll never get round to.
    17. 2 vs. 20 minutes • Use the 2-minute rule at the review stage, when there’s something you can do quicker than deciding to defer it. • Use the 20-minute rule at the “DO” stage, so that nothing on your list (in your bucket) takes longer than 20 minutes.
    18. What’s a deadline? • It’s not sometime in 2010! • A realistic deadline should be set for each part of your project. • Break everything down into smaller, more manageable units. • Give yourself lots of small, tight deadlines • Keep reviewing everything and it will GET DONE!
    19. Remember... • Year 11 is over in a FLASH • It’s basically two terms • By Christmas, you’ll be halfway to your exams.
    20. Project Diary • Use your project diary as your “bucket”. • Make a list of what you need to do each week (review stage) • Make a list of what you achieved • And another list of what you still need to do.

    + The Cottesloe SchoolThe Cottesloe School, 2 months ago

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