PRINCE2 The Power Of Early Delivery
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PRINCE2 The Power Of Early Delivery

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White paper enphasizing the importance of early delivery for successful project management.

White paper enphasizing the importance of early delivery for successful project management.

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PRINCE2 The Power Of Early Delivery PRINCE2 The Power Of Early Delivery Presentation Transcript

  • PRINCE2® & The Power of Early Delivery www.attrapartners.com Click here to subscribe to our Quarterly NewslettersThe training and consultancy team at Attra Partners writes:The recent economic crisis has lead to increasing focus and scrutiny on project value and delivery. The days of executingprojects for project’s sake are well and truly over. Most organisations will be forced to scrutinise the business case (Dragon’sDen approach) and ensure that limited resources are invested in the projects which highest ROI (Return on Investment).Continued business justification will undoubtedly be tested at every opportunity from Start-up to Closure. For thoseorganisations that are behind the curve, the lack of scrutiny will not last long.So what can we do to enhance the chances of getting past project authorisations (“Authorise Initiation” and “Authorise theProject”) while also minimising the chances of project failure?Answer: Early Delivery. If there was ever an 8th principle in PRINCE2®, our vote is for “Deliver in Increments” let’s look at 8 reasons why >>> Copyright © 2011 Attra Partners Limited. All rights reserved. Reproduction in whole or in part in any form or medium without express written permission of Attra Partners Ltd is prohibitedPRINCE2® is a Registered Trademark of the Office of Government Commerce in the United Kingdom and other countries.
  • PRINCE2® & The Power of Early Delivery (ED)8 Reasons Why... www.attrapartners.com Stakeholder engagement Nothing is more valuable and reassuring than having the trust and confidence of your stakeholders. ED is the best way to demonstrate to all stakeholders that you mean business and can deliver. ED also means that you engage all of the stakeholders earlier in the project life-cycle Improved getting their level of interest and engagement in the project which so frequently lacks – particularly with longer running projects. The late engagement of stakeholders can be 1 Stakeholder Engagement detrimental to any projects as it increases the possibility of negative reactions and roadblocks. By embracing ED, you give little room for stakeholders to threaten the success of the project (or at least if they do, there is time to put things right) Learn from experience earlier in the project life-cycle ED will help reveal any weaknesses in operational mode much earlier than if the product had Learn from been delivered in one big bang phase at Project Closure. ED will instead lead to earlier discovery 2 Experience of weaknesses in operational mode which can be addressed during the remaining stages of the project New requirements may become evident Enhancements (“Requests for Change “in PRINCE2 terminology) may also be captured and be Capture new included in subsequent stage deliverables - subject to Change Authority approval. Naturally this 3 Requirements will enhance the business case in some way and improve ROI – Return on Investment. Trigger early closure if the product does not meet (or foreseen not to meet) requirements Early warning All too frequently, projects continue to closure only to find out that the benefits will not be as of inability to high as originally forecasted. ED will increase the chances of detecting this situation and lead to 4 achieve saving valuable project resources by triggering “Premature Closure” benefitsPRINCE2® is a Registered Trademark of the Office of Government Commerce in the United Kingdom and other countries.
  • PRINCE2® & The Power of Early Delivery (ED)8 Reasons Why... www.attrapartners.com Enable early benefit realisation As any bank manager will tell you, cashflow is a critical consideration to any business 5 plan. Projects are no different- if possible, and with careful planning, ED may give the Improve ROI users the ability to use the product to derive some benefit. The feasibility of this should be determined up front during IP (Initiating a Project) or better still at SU (Starting up a Project) to help build the Business Case / Outline Business Case. Instil a product based and delivery focused mentality in the team Focus on Products is at the heart of PRINCE2 for many reasons (refer to the Principles Theme in the PRINCE2 manual). By encouraging ED, we also ensure product centric thinking and the fundamental concepts of “Output – Outcome – Benefits” (see Product Based Business Case theme in the PRINCE2 manual). On the softer side, ED will also help thinking & build the confidence of the delivery team strengthening the working relationship 6 Team between the different sub-teams. On the opposite side of the scale, where sub-teams Confidence are not able to effectively work together , ED will bring these to the fore and enable the Team Manager & Project Manager to address these issues earlier in the project life- cycle. Enable more accurate estimation and planning for subsequent stages Accurate planning and estimating is fundamental to ensuring Continued Business Improved Justification (another PRINCE2 principle). ED will increase the chances of more 7 estimating & planning accurate planning through lessons learned earlier in the project life-cycle. Risk Reduction Finally, ED will help identify and mitigate risks earlier in the project life cycle. Naturally, Risk Reduction by the more time remaining, the higher the chance of being able to take action such as (e.g 8 early Reduce, Transfer, Fallback, Share, Accept) identificationPRINCE2® is a Registered Trademark of the Office of Government Commerce in the United Kingdom and other countries.
  • PRINCE2PRINCE2® & The Power of Early Delivery (Processes)(impact on processes) Phased hand-over as part of ED Normal/final hand-over at Closure One or more One or more Stage #1 Stage #2 Management Stages Management Stages Starting-up a Controlling Project Project Pre-project Initiation Stage Controlling Six-Sigma (Improve) A Stage Measure Controlling A Stage ... A Stage Execute Data Mandate Remediation Directing DP Give ad-hoc Direction Authorize Project Closure Executive Authorize Authorize the Authorize a Stage Senior Supplier(s) Initiation Project or Exception Plan Senior User(s) ... Managing SU SB SB SB ... CP Project Manager IP CS CS ... CS Delivering Team Manager MP MP ... MP PRINCE2 SU – Staring MP – Managing IP – Initiating SB – Stage DP – Directing CS – Controlling CP – Closing Processes up a Project Product Delivery a Project Boundaries a Project a Stage a ProjectPRINCE2® is a Registered Trademark of the Office of Government Commerce in the United Kingdom and other countries.
  • PRINCE2® & The Power of Early Delivery (ED) Click here to subscribe to our Quarterly Newslettersin the next edition... There is no gain without pain, but it’s worth it! ...remember... whenever you can... “Deliver in Increments” in the next edition, we’ll give practical tips on how to plan for “Deliver in Increments” principle...PRINCE2® is a Registered Trademark of the Office of Government Commerce in the United Kingdom and other countries.