Employer responsibilities
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Employer responsibilities

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For students in ACC232

For students in ACC232
Covers basic employer responsibilities

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Employer responsibilities Employer responsibilities Presentation Transcript

  • PayrollEmployer’s responsibilities
  • The taxman has an interest
  • Visit their website
  • THE PAYROLL STEPS
  • 1. Determine your status• Are you an employer, trustee or payer?
  • 1. Determine your status• Are you an employer? , trustee or payer – contract of service – In all situations, the written contract (if applicable) and working conditions must be examined to determine if an employer-employee relationship exists. – RC4110 (Employee or Self-Employed)
  • 2. Open a payroll accountA payroll account is an account number assignedto an employer to identify themselves whendealing with the Canada Revenue Agency.• 15-digit payroll account number – the 9-digit BN; – 2 letters for the type of account (For payroll the letters are "RP"); and – 4 numbers for the specific account reference
  • Obtaining a BIN• By phone• By internet• By mail
  • When?You have to register for a payroll account beforethe first remittance due date.Your first remittance due date is the 15th day ofthe month following the month in which youbegan withholding deductions from youremployees pay.
  • Your new employee started work onJune 1st. When must you register asan employer? By June 30th No later than June 15th Before July 15th As soon as you hired the employee By December 31st
  • Your new employee started work onJune 1st. When must you register asan employer? By June 30th No later than June 15th Before July 15th As soon as you hired the employee By December 31st
  • Remittance datesRemittance due dates are always based on whenan employee is paid for his or her services(pay day) rather than the pay period for whichthe services are rendered.New employers are considered regularremitters.
  • Regular RemitterThe remittance due date is the 15th day of themonth following.
  • You hire an employee on March 10 and you payhim bi-weekly. The first pay is on March 24th.When is the remittance due?
  • You hire an employee on March 10 and you payhim bi-weekly. The first pay is on March 24th.When is the remittance due? April 15th
  • The pay week starts on Monday andends on Sunday. The cheques are issuedthe following Tuesday. When is theremittance due?Monday – June 28Sunday – July 4Pay date - July 6th
  • The pay week starts on Monday andends on Sunday. The cheques are issuedthe following Tuesday. When is theremittance due?Monday – June 28Sunday – July 4Pay date - July 6th August 15th
  • The pay week starts on Monday and ends onSunday. The cheques are issued the followingMonday. When is the remittance due? (Theemployee does not work on the weekend.)Monday – May 26stSunday – June 1stPay date - June 2nd
  • The pay week starts on Monday and ends onSunday. The cheques are issued the followingMonday. When is the remittance due? (Theemployee does not work on the weekend.)Monday – May 26stSunday – June 1stPay date - June 2nd July 15th
  • The Payroll Steps• Determine your status• Open a payroll account
  • 3. Hire employees• Obtain the SIN from each employee who is in pensionable or insurable employment.• Under the Canada Pension Plan Regulations, if an employee doesnt have a SIN card, you must inform him or her within three days of when they start working for you how to get one.
  • 3. Hire employees• Have the employee(s) complete a TD1• Individuals who have a new employer have to complete the federal TD1 and, if more than the basic personal amount is claimed, the provincial or territorial TD1.
  • 4. Calculate deductionsStatutory deductions• CPP• EI• Federal tax• Provincial tax
  • 5. Remit deductions
  • 6. File information returns
  • 6. File information returns• Monthly remittances [PD7A]• Annual filing – T4s – T4 summary
  • 7. Keep records• The hours worked by each employee;• The CPP contributions• EI premiums• Taxes• TD1• Letters of authority• All information slips and returns
  • How long must you keep these records?
  • How long must you keep these records? 6 years
  • Ministry of LabourMinistry of labour has an interest too.They require the following records be kept.
  • Ministry of Labour• Name, address and starting date of employment.• Date of birth if the employee is a student under 18.• The hours worked by the employee each day and week.• Written agreements to work excess hours or average overtime pay.• Vacation time records.• Vacation pay records.• Information contained in an employees wage statement.• All the documents relating to an employees pregnancy, parental, family medical, organ donor, personal emergency, declared emergency, or reservist leave.
  • Ministry of Labour• Name, address and starting date of employment.• Date of birth if the employee is a student under 18.• The hours worked by the employee each day and week.• Written agreements to work excess hours or average overtime pay.• Vacation time records. How long?• Vacation pay records.• Information contained in an employees wage statement.• All the documents relating to an employees pregnancy, parental, family medical, organ donor, personal emergency, declared emergency, or reservist leave.
  • Ministry of Labour• Name, address and starting date of employment.• Date of birth if the employee is a student under 18.• The hours worked by the employee each day and week.• Written agreements to work excess hours or average overtime pay.• Vacation time records. 3 Years• Vacation pay records.• Information contained in an employees wage statement.• All the documents relating to an employees pregnancy, parental, family medical, organ donor, personal emergency, declared emergency, or reservist leave.
  • END