Google Apps - Productivity in the Cloud

Google™ Apps Productivity in the Cloud Michael Reynolds www.spinweb.net

SpinWeb • Professional website design and development ﬁrm • Founded in 1996 • Works with businesses and nonproﬁts • Services: website design and development, SEO, online marketing coaching, Authorized Google Apps Web: www.spinweb.net Reseller Twitter: @spinweb

Michael Reynolds • President/CEO of SpinWeb • Blogger, speaker, productivity nerd • Speaker for Web 2.0 Expo (New York), Accrisoft SP Summit (Tampa), CMS Expo (Chicago), Blog Indiana (Indianapolis) • Plays tennis, loves sushi Web: www.michaelreynolds.com Twitter: @michaelreynolds

What is Google Apps?

And why should you care?

Google Apps is a replacement for Microsoft Ofﬁce* *(WARNING: Saying this out loud at your ofﬁce will freak everyone out)

Ditch Ofﬁce? That’s crazy talk!

Google Apps is a replacement for your ﬁle server* *(WARNING: Saying this out loud at your ofﬁce will freak your IT guy out)

Collaboration platform that empowers your team

Google App is in the cloud

Cloud Computing (n) A type of computing based on sharing computing resources rather than having local servers or personal devices to handle applications.

Advantages of cloud computing and Google Apps?

Data is stored safely off-site Data is available outside the ofﬁce Data is typically more secure Everyone is running the same software versions Lower cost than on-premise software

A meteor could hit your ofﬁce tonight...

But you could still work the next morning.

So let’s see what you can do...

Business Applications Email Team calendaring Ofﬁce suite Tasks Video-conferencing / chat

Google Apps Premier Statistics Over 1 million organizations Over 10 million users Over 3,000 new organizations per day Used for Google’s 20,000 employees

Google Apps is Branded for Your Organization Email: michael@spinweb.net Ofﬁce suite: docs.spinweb.net Scheduling: calendar.spinweb.net

Business Gmail Web-based - no software required Built-in spam/virus ﬁltering solution Extreme storage and archiving (25 GB per user) Powerful search capabilities Business Gmail offers enterprise-level email service to your organization.

Best spam/virus ﬁltering in the industry* *My made-up fact, but it’s probably true

Powerful search options

Google Docs Shared network drive Robust ofﬁce suite (replace Word, Excel, PPT) Eliminate email attachments Real time collaboration Only one version of a document Full revision history Google Docs eliminates the need to purchase ofﬁce suites or install software

Revision history with rollback

Embed online docs within appointments

Eliminate email attachments and “who has the latest version” syndrome

Pull from hundreds of pre-made templates

Google Calendar Robust scheduling features Shared calendaring - schedule with teams Resource scheduling (rooms, vehicles, etc.) Mobile notiﬁcations Google Calendar is a complete team scheduling solution.

Google Calendar makes teams more effective

Google Talk Lowers communication costs Presence detection Video-conferencing Less travel for meetings Google Talk offers a fully-functional video-conferencing solution for your organization.

Google Tasks Lightweight task management Group tasks by context with different lists Tie tasks to email messages Set due dates, reminders Access tasks on mobile device on the go Google Tasks puts all your todo items in one place.

Sync tasks with your mobile device

Google Apps for Mobile Access documents, calendar, email Works with iPhone, Blackberry, Android Text alerts and commands Access your data on the go with any mobile device.

Google Apps Marketplace

Use Case: Organizational Documentation

Use Case: Group Scheduling

Use Case: File Server Store PDFs or any type of ﬁle in the cloud

Use Case: Use Shared Spreadsheets for Tracking Activities

Third-party Integrations: Tungle

Third-party Integrations: Jott

Google Apps Premier Edition 99.999% uptime guarantee Phone support 25 GB per user Customized spam/virus ﬁltering policies Migration tools for Exchange > Google Apps Developer APIs for integration Cost savings of $300 - $1,000 per employee Annual cost of $50 per year per employee

What’s not to like?

Genentech Biotech industry pioneers Heathcare, North America "Google Apps saves us millions of dollars over ﬁve years over any of the alternatives that we looked at and provides us with worldwide disaster recovery, unprecedented integration and device independence." Todd Pierce – VP of IT

Salesforce.com CRM software provider Technology, North America "With Google Apps, everybody is running the same copy because it all comes from a central server. That's a more secure and a more powerful way to run your business." Marc Benioff – Chairman and CEO

The Hufﬁngton Post Online news and opinion Publishing, North America "The reaction of our staff to Google Apps was overwhelmingly positive. Plus, ongoing maintenance is nil." Paul Berry – CTO

City of Los Angeles Local government Government, North America "In addition to empowering employees across the city, everyone will beneﬁt from Google's security controls, which will provide a higher level of security for City data than exists with our current system." Randi Levin – Chief Technology Ofﬁcer

USA Water Polo Sports non-profit Non-profit, North America "With Google Apps for Non-Profits we are able to provide a really high quality product at an incredible value. This empowers us to run our own network without the cost and upkeep synonymous with a dedicated IT department." Christopher Ramsey, Chief Executive Officer USA Water Polo

Google™ Apps Productivity in the Cloud Michael Reynolds www.spinweb.net

Google Apps - Productivity in the Cloud

by Michael Reynolds on Jul 13, 2010

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