EDS selection & implementation @ CCC

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  • Decided to catalog all e-books in Voyager even though some are searchable in EDS and ends up providing more than one record in the EDS search. This allows acquistions to do preorder searching in Voyager cataloging instead of having to search Cataloging and EDSProvides better and clearer statistics regarding title countsWill make it easier to weed e-books in the future
  • EDS selection & implementation @ CCC

    1. 1. Christophe AndersenMolly BeestrumApril LevyEDS Selection & Implementation
    2. 2. PART I: SELECTIONApril Levy
    3. 3. Gartner’s Technology Hype Cycle
    4. 4. Selectiona discovery tool = a magical unicorn(aka inflated expectations)
    5. 5. Selection• Requirements &Criteria• Can work with Voyager and I-Share• Does not require a systems department to implement• Seamless integration with existing website, LibGuides• Compatible with digital collections• Wishlist• Incorporate all of our subscription databases• Return precise search results when needed
    6. 6. Selection• Process for selection• Selection committee• Comprised of technical, archives, reference/instruction, and accessservice staff members• Vendor presentations & demonstrations• Worldcat Local, iii (Encore), DeepWeb (Explorit),Serials Solutions (Summon), EBSCO (EDS)• Staff feedback
    7. 7. Selection• EBSCO Discovery Service (EDS)• Highest use databases from EBSCO• Deep indexing available for relevant content• Negotiated pricing and change of database packages• Academic Search Complete (upgraded from Premier)• Business Source Complete (upgraded from Elite)• Added LGBT Life• Dropped several resources as result (e.g. Gale)• Familiar interface to our users• Ability to create subject sub-collections• Positive service/support record with EBSCO
    8. 8. PART II: IMPLEMENTATIONChristophe Andersen
    9. 9. Catalog Implementation• EDS, CARLI & CCC worked to implement local catalog• Worksheets from EDS implementation team
    10. 10. Catalog Implementation• Three issues revealed:• E-books• Workflow• Display• Multi-volume sets• Catalog updates
    11. 11. E-books Workflow• Prior to EDS• Few e-book packages and fewer single titles• Not much was cataloged or findable• Prompted us to create comprehensive e-book workflows• Selection• Acquisitions• Cataloging• Later addedstreaming audioand video
    12. 12. E-books Display• E-books records pulled from the catalog = confusing• Require user to open record to access e-book link• EBSCO e-booksprovide link insearch resultsebrarye-bookEBSCOe-book
    13. 13. Multi-Volume Sets• EDS is unable to parse out the MFHD subfield data• Tweaking and customization has made it “less terrible”• Issue never full resolved; continues to be raised with EDSsupport
    14. 14. Multi-Volume Sets• EDSDisplay
    15. 15. Multi-Volume Sets• VuFindDisplay
    16. 16. Multi-Volume Sets• WebVoyage Display
    17. 17. Catalog Updates• Weekly - now daily - uploads from Voyager arecoordinated through CARLI (shout out to Gordon!)• Server was timing out overnight• CARLI automated the process: every night they holdingsdata and FTP it to our EBSCO FTP space.
    18. 18. PART III: CUSTOMIZATION,LAUNCH & MAINTENANCEMolly Beestrum
    19. 19. Customization• Implementation Team• Columbia & EBSCO, worked with CARLI• Branding Identity worksheet
    20. 20. Customization• Questionnaire from EDS• Display wording, Links, Color Palette• Added Repeat search in I-Share link
    21. 21. Customization• Database analysis for deep indexing• which databases to turn on• which to add to federated search• how to handle new content added to EDS Index
    22. 22. Branding• Philosophical decision for EDS search as default• Not searching “everything”• Staff training• Public Service staffand Instruction• Repeated and frequent
    23. 23. Launch• August 15, 2011 launch• September 1, 2011 new semester• RememberGartner’sTechnologyHype Cycle?
    24. 24. Launch• Reactions• Library Staff• Students• Faculty• Trough ofDisillusionment• It wasn’t a magicalunicorn• Change is change.
    25. 25. 18 months later…• Database Usageafter EDS# of searchesdramaticallyincreased# of full-textretrievals stayedconsistent
    26. 26. 18 months later…• Minimal maintenance• EDS Support positive• Dedicated support tech• Established preferencesand workflows• Quick response & turnaround• Slope of Enlightenment &Plateau of Productivity• Still some problem areas; it’s not a magical unicorn but...• We are satisfied with our decision.
    27. 27. QUESTIONS?Christophe Andersen: candersen@colum.eduMolly Beestrum: mbeestrum@colum.eduApril Levy: alevy@colum.edu

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