Registration tasks Excel versus Access By Maxim Ivashkov
Goal <ul><li>Every organization has a need to register and manage various processes –business proposals, scheduling, trans...
Excel history <ul><li>Excel is a n- generation of electronic spreadsheets  </li></ul><ul><li>It started as a tool for anal...
Pros of  Excel flexibility <ul><li>Easy to model </li></ul><ul><li>Powerful computations </li></ul><ul><li>Productive </li...
A scheduling application in Excel
Scheduling application in Access
Access <ul><li>Universal application platform </li></ul><ul><li>Overall available but not used </li></ul><ul><li>Operation...
Comparison Scalability Consolidation and reporting Registration suitable Yes No Multi-user Record Cell Operational level A...
Transition <ul><li>4suc6 developed automated transition of data in Excel to Access </li></ul><ul><li>Own library of standa...
Extra services <ul><li>No cost inspection and advice about your spreadsheet application / environment </li></ul><ul><li>Ma...
Contact Ask a question now More about spreadsheets in my PhD thesis  http://alexandria.tue.nl/extra2/200411683.pdf
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Registration applications: Excel versus Access. For more please visit www.plansis.nl

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In many organisations Excel is deployed as an application to register various business facts and events. While Excel is a powerful modeling tool, there is a moment when it is smart to start thinking about deploying Access instead.

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Registration applications: Excel versus Access. For more please visit www.plansis.nl

  1. 1. Registration tasks Excel versus Access By Maxim Ivashkov
  2. 2. Goal <ul><li>Every organization has a need to register and manage various processes –business proposals, scheduling, transactions... </li></ul><ul><li>At group/ departmental level Excel is used in up to 50% of all registration applications (for another 50% dedicated tools are used) </li></ul><ul><li>Everyone know it, can use it, can miss-use it… </li></ul>
  3. 3. Excel history <ul><li>Excel is a n- generation of electronic spreadsheets </li></ul><ul><li>It started as a tool for analytical / financial modeling </li></ul><ul><li>Later it was also adopted for registration applications </li></ul><ul><li>Organizations face the fact - many spreadsheets, few insight </li></ul>
  4. 4. Pros of Excel flexibility <ul><li>Easy to model </li></ul><ul><li>Powerful computations </li></ul><ul><li>Productive </li></ul>Cons of Excel consolidation <ul><li>Operational level is a cell </li></ul><ul><li>Maintenance and efficiency issues </li></ul><ul><li>Consistency and formatting overhead </li></ul><ul><li>Single user </li></ul>
  5. 5. A scheduling application in Excel
  6. 6. Scheduling application in Access
  7. 7. Access <ul><li>Universal application platform </li></ul><ul><li>Overall available but not used </li></ul><ul><li>Operational level – record is far more suitable for registration </li></ul><ul><li>Multi-user </li></ul><ul><li>… </li></ul>
  8. 8. Comparison Scalability Consolidation and reporting Registration suitable Yes No Multi-user Record Cell Operational level Access Excel
  9. 9. Transition <ul><li>4suc6 developed automated transition of data in Excel to Access </li></ul><ul><li>Own library of standard components and functions </li></ul><ul><li>Professional data modeling and development of user system interfaces </li></ul><ul><li>Transition time is a matter of weeks </li></ul>
  10. 10. Extra services <ul><li>No cost inspection and advice about your spreadsheet application / environment </li></ul><ul><li>Management information consolidation/reporting </li></ul><ul><li>Multi-user front end development </li></ul><ul><li>Integration with Microsoft office / Outlook </li></ul><ul><li>Development and/or integration of analytical plug-ins </li></ul>
  11. 11. Contact Ask a question now More about spreadsheets in my PhD thesis http://alexandria.tue.nl/extra2/200411683.pdf

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